When leaving a job, providing a 2 weeks’ notice is a professional way to resign. Writing a resignation letter can be challenging, especially if it is your first time. To make things easier for you, we have put together some templates to help you structure your letter. Feel free to edit the templates as needed to fit your circumstances.
If you are thinking of resigning, it is essential to provide your employer with a resignation letter. This letter serves as a formal notification of your intention to leave the company. Writing a resignation letter can be intimidating, but it does not have to be. With our resignation letter templates, you can quickly draft a letter that meets your needs.
A resignation letter is a formal document that an employee writes to their employer to notify them of their intention to leave the company. This letter should be polite and professional while providing details such as the date of resignation and reason for leaving. The resignation letter should also thank the employer for the opportunity to work with them and express gratitude for the experience gained while with the company.
Our resignation letter templates provide a structure that you can use to craft your letter. You can find examples of resignation letters that you can edit to fit your circumstances. We recommend that you use these templates as a guide and tailor your letter to your employer’s requirements.
Example 1: Personal Reasons
Dear [Manager’s Name],
I am writing to inform you that I am resigning from my position at [Company Name]. My last day of work will be [Date of Resignation].
It is with regret that I submit my resignation due to personal reasons that require my immediate attention. I have enjoyed working with the team and appreciate the support and guidance provided during my tenure at the company.
Thank you for the opportunity to work with [Company Name]. I appreciate the experience and knowledge gained while with the company.
Sincerely,
[Your Name]
Example 2: New Job Opportunity
Dear [Manager’s Name],
I am writing to inform you that I have accepted a new job opportunity and will be resigning from my position at [Company Name]. My last day of work will be [Date of Resignation].
I appreciate the opportunity to work with the team and am grateful for the experience and knowledge gained while with the company. I have enjoyed the challenges and opportunities provided while working here.
Thank you for your support and guidance during my tenure at [Company Name].
Sincerely,
[Your Name]
Example 3: Relocation
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position at [Company Name]. My last day of work will be [Date of Resignation].
Unfortunately, my family and I will be relocating out of state, which means I need to leave my current position. I appreciate the opportunities provided during my tenure at [Company Name] and am grateful for the experience and knowledge gained while with the company.
Thank you for your support and guidance during my time here.
Sincerely,
[Your Name]
Example 4: Health Reasons
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position at [Company Name]. My last day of work will be [Date of Resignation].
Unfortunately, I have been experiencing health issues that make it impossible to continue working at this time. I appreciate the opportunities provided during my tenure at [Company Name] and am grateful for the experience and knowledge gained while with the company.
Thank you for your support and guidance during my time here.
Sincerely,
[Your Name]
Example 5: Going Back to School
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position at [Company Name]. My last day of work will be [Date of Resignation].
I have decided to pursue further studies and will be going back to school full-time. I want to express my gratitude for the support and guidance provided during my tenure at the company. I appreciate the opportunities and experiences gained while working at [Company Name].
Sincerely,
[Your Name]
Example 6: Retirement
Dear [Manager’s Name],
I am writing to inform you that I will be retiring from my position at [Company Name]. My last day of work will be [Date of Resignation].
I am grateful for the opportunities provided during my tenure at the company and am appreciative of the experiences and knowledge gained while working here. I want to thank the team for their support and guidance during my time here.
Sincerely,
[Your Name]
Tips for Writing a Resignation Letter
Here are some tips to help you write an effective resignation letter:
- Be clear and concise in your letter
- Use a professional and polite tone
- Mention the reason for leaving in a positive manner
- Provide your employer with a notice period of at least 2 weeks
- Offer to help with the transition process
- Thank your employer for the experience and knowledge gained while working with them.
Frequently Asked Questions
Q: When should I submit my resignation letter?
A: You should submit your resignation letter to your employer at least 2 weeks before your intended last day of work. This gives your employer enough time to make the necessary arrangements for your departure.
Q: What should I include in my resignation letter?
A: Your resignation letter should include your reason for leaving in a positive manner, your intended last day of work, and a thank you note to your employer for the opportunities and experiences you gained while working with them.
Q: Can I send my resignation letter via email?
A: Yes, you can send your resignation letter via email. However, it is also advisable to provide a printed copy of the letter to your employer.
Q: Should I mention any grievances in my resignation letter?
A: No, it is not advisable to mention any grievances in your resignation letter. Your letter should be polite and professional, focusing on your intention to leave and not a platform to air out any grievances.
Q: Should I provide a reason for leaving in my resignation letter?
A: It is not necessary to provide a reason for leaving in your resignation letter, but it is polite to do so. You can mention a positive reason for leaving, such as pursuing further studies or a new job opportunity.
Q: How should I address my resignation letter?
A: You should address your resignation letter to your direct supervisor or manager. Make sure to use a polite and professional tone in your letter.
Conclusion
Writing a resignation letter can be daunting, but with our resignation letter templates and tips, you can quickly draft a letter that meets your needs. Remember to keep your letter polite and professional, and offer to help with the transition process. We wish you all the best in your future endeavors.