Resignation letters are important documents used to officially notify the employer of your intention to leave a job. While it’s not always necessary to state the reason for leaving, some people prefer to include it in their resignation letter. In this article, we’ll provide you with some examples of resignation letters stating reasons for leaving and tips on how to write them.
Examples of Resignation Letter Stating Reason For Leaving
Personal Reasons
Dear [Manager’s Name],
I am writing to tender my resignation from my position as [Job Title] at [Company Name], effective two weeks from today. The reason for my resignation is personal and I would prefer not to disclose any further details. I have enjoyed my time at the company and I would like to thank you and the team for the support provided during my tenure.
Sincerely,
[Your Name]
Better Job Opportunity
Dear [Manager’s Name],
It is with a heavy heart that I am resigning from my position as [Job Title] at [Company Name], effective two weeks from today. I have been offered an opportunity that I cannot resist and it aligns perfectly with my career goals. I would like to thank you and the team for the opportunities and support extended to me during my tenure at the company.
Best regards,
[Your Name]
Hostile Work Environment
Dear [Manager’s Name],
This letter serves as my resignation from my position as [Job Title] at [Company Name], effective immediately. Unfortunately, I am resigning due to a hostile work environment that I have experienced during my time at the company. I have reported this issue multiple times but it has not been resolved, therefore, I believe it’s best for me to leave. I appreciate the opportunities and experiences gained while working at the company.
Regards,
[Your Name]
Health Reasons
Dear [Manager’s Name],
It is with regret that I submit my resignation from my position as [Job Title] at [Company Name], effective two weeks from today. My decision to resign is based on health reasons that make it difficult for me to continue working at this time. I appreciate the support and understanding shown by the company during my tenure.
Thank you and best regards,
[Your Name]
Relocation
Dear [Manager’s Name],
I am writing to inform you of my resignation from my position as [Job Title] at [Company Name], effective two weeks from today. My decision to resign is due to relocation to another city. I’ve enjoyed my time at the company and I want to thank you and the team for the opportunities provided during my tenure.
Best wishes,
[Your Name]
Retirement
Dear [Manager’s Name],
It is with mixed emotions that I submit my resignation from my position as [Job Title] at [Company Name], effective two weeks from today. I have enjoyed my time at the company and I appreciate the support and opportunities provided during my tenure. However, it’s time for me to retire and focus on other aspects of my life. Thank you for the memories and experiences that I will cherish forever.
Sincerely,
[Your Name]
Tips for Writing a Resignation Letter Stating Reason For Leaving
Here are some tips to consider when writing a resignation letter stating reason for leaving:
- Be honest but tactful in stating your reason for leaving.
- Keep it brief and professional. Avoid going into too much detail.
- Express gratitude for the opportunities and experiences gained while working at the company.
- Offer to help with the transition process.
- Remember to include your last day of work and your contact information.
- Proofread your letter before submitting it.
Frequently Asked Questions
What should I include in my resignation letter stating reason for leaving?
Your resignation letter stating reason for leaving should include the fact that you are resigning, the reason for your resignation, your last day of work, and your contact information. You can also express gratitude for the opportunities and experiences gained while working at the company and offer to help with the transition process.
Is it necessary to state the reason for leaving in a resignation letter?
No, it’s not always necessary to state the reason for leaving in a resignation letter. However, if you have a good relationship with your employer and you feel comfortable sharing the reason, you can include it in your letter.
Should I talk to my employer before submitting my resignation letter stating reason for leaving?
It’s a good idea to have a conversation with your employer before submitting your resignation letter stating reason for leaving. This can help to ensure a smooth transition and clear up any questions or concerns your employer may have.
What’s the best way to deliver my resignation letter stating reason for leaving?
You can deliver your resignation letter in person or via email, depending on your company’s policies. If you choose to deliver it in person, schedule a meeting with your manager and bring a printed copy of the letter. If you choose to send it via email, make sure to follow up with a phone call to confirm your resignation.
Can I change my mind after submitting my resignation letter stating reason for leaving?
Yes, you can change your mind after submitting your resignation letter stating reason for leaving. However, it’s important to have a conversation with your employer and explain your reasons for wanting to stay. Keep in mind that your employer may have already started the process of finding a replacement for your position.
How should I handle my last days at work after submitting my resignation letter stating reason for leaving?
You should continue to work diligently and professionally during your last days at work after submitting your resignation letter stating reason for leaving. Offer to help with the transition process and tie up any loose ends on projects that you’re working on. Make sure to say goodbye to your colleagues and express your gratitude for the opportunities and experiences gained while working at the company.
Conclusion
A resignation letter stating reason for leaving is a formal way to notify your employer of your intention to leave a job. Whether you choose to include the reason in your letter or not, it’s important to be honest and professional in your communication. Use the examples and tips provided in this article to help you write an effective resignation letter.