Are you planning to resign from your job? One of the most important things you need to remember is to submit a resignation letter. Not only does it serve as a formal notification to your employer, but it also reflects your professionalism and respect for the company you are leaving. However, it’s not enough to just write a resignation letter. It must also be signed. In this article, we will discuss why a resignation letter needs to be signed, examples of resignation letters you can use, tips on how to write a resignation letter, and answers to frequently asked questions.
Examples of Resignation Letter Need To Be Signed
Family Emergency
Dear [Manager’s Name],
I regret to inform you that I am resigning from my position as [Position Name] at [Company Name], effective [Date]. Due to unforeseen family circumstances, I am left with no choice but to prioritize my family. I am grateful for the learning and experience I have gained while working with the team.
Thank you for your understanding and support during this time.
Sincerely,
[Your Name]
New Opportunity
Dear [Manager’s Name],
It is with a heavy heart that I tender my resignation from my position as [Position Name] at [Company Name]. I have recently been offered a new opportunity that will allow me to grow both personally and professionally.
Thank you for the wonderful memories and the amazing learning experience that I have had here.
Sincerely,
[Your Name]
Personal Reasons
Dear [Manager’s Name],
It is with great sadness that I tender my resignation from my position as [Position Name] at [Company Name], effective [Date]. Unfortunately, due to personal reasons, I am no longer able to continue with my duties and responsibilities at the company.
I want to take this opportunity to thank you and the team for the support and guidance you have provided me during my tenure here.
Yours sincerely,
[Your Name]
Better Opportunity
Dear [Manager’s Name],
Please accept this letter as formal notice of my resignation from my position as [Position Name] at [Company Name], effective [Date]. I have been presented with a better opportunity that will allow me to reach my career goals.
Thank you for the wonderful journey and the knowledge I have gained from you and the company. I will cherish the memories and the relationships I have built here.
Sincerely,
[Your Name]
Difficult Decision
Dear [Manager’s Name],
I am writing to inform you that I am resigning from my position as [Position Name] at [Company Name], effective [Date]. This was a difficult decision to make, but after careful consideration, I have decided that it is time for me to move on.
Thank you for the opportunities, the wonderful experiences, and the great colleagues I have met during my time here. I will miss working with the team.
Yours sincerely,
[Your Name]
Health Concerns
Dear [Manager’s Name],
I am writing to inform you that I am resigning from my position as [Position Name] at [Company Name], effective [Date]. Unfortunately, I have been experiencing health issues that require me to take an extended leave of absence that I cannot afford. I have no other choice but to resign.
Thank you for your understanding and support during this time. I have enjoyed working with you and the team and will always cherish the memories.
Sincerely,
[Your Name]
Tips for Writing a Resignation Letter
Be Professional
A resignation letter is a formal document. Hence, it should be well-written, concise, and professional. Avoid using negative language or pointing fingers at anyone.
Provide Ample Notice
Provide ample notice to your employer before your actual last day of work. This will give them enough time to find a replacement and transition your duties to another employee.
Express Gratitude
Express gratitude towards your employer and colleagues. Thank them for the opportunities they have provided you and the great experiences you have had while working with them.
Be Clear and Concise
Make sure your resignation letter is clear and concise. State the reason for your resignation and the effective date. You do not need to go into too much detail but be sure to provide enough information to avoid any confusion.
Frequently Asked Questions
What should I include in my resignation letter?
Your resignation letter should include your reason for leaving, the effective date of your resignation, and your expression of gratitude towards your employer and colleagues.
Is it necessary to sign a resignation letter?
Yes, it is necessary to sign a resignation letter. A signature indicates that the letter is authentic and has been written and submitted by you.
Can I send my resignation letter via email?
Yes, you can send your resignation letter via email. However, it is still recommended to submit a physical copy of the letter to your employer as well.
What if I want to retract my resignation?
If you want to retract your resignation, you should inform your employer immediately. Explain the reason for the change of heart and ask if they are willing to accept your continued employment.
Can I negotiate my exit package in my resignation letter?
No, it is not recommended to negotiate your exit package in your resignation letter. It is best to discuss the matter with your employer in person or through a separate communication.
How should I address my resignation letter?
You should address your resignation letter to your immediate supervisor or manager. Make sure to use their proper title and address.
Conclusion
Writing a resignation letter is not easy, especially when you have developed good relationships with your colleagues and employer. However, it is a necessary step when you decide to leave your job. Remember that a resignation letter should be signed and written professionally. Use the examples and tips provided in this article to help you in writing your own. Good luck!