Resigning from a job is never easy, and it can be especially difficult when you have to write a resignation letter. It’s important to keep your letter professional, concise, and respectful. In this article, we will provide you with seven examples of resignation letters for different situations. We will also give you some tips on how to write your own resignation letter and answer some frequently asked questions about the process.
When it comes time to resign from your job, it’s important to do so with a heavy heart. Your resignation letter should reflect your gratitude for the opportunities you’ve had while working at the company, but also your understanding that it’s time to move on. Here are some examples of how to write a resignation letter that does just that.
In the following examples, you will find different scenarios for resigning from a job. Each letter is designed to be respectful and professional while communicating your desire to leave the company. Feel free to use these examples as a starting point for your own resignation letter, but be sure to edit them to fit your specific situation.
Each example includes a different greeting, letter body, and complimentary close. These elements should be tailored to your own circumstances and personality.
You will find each example wrapped in <section class="letter-templates">, but please note that the example title and subtitle are not inside this section.
Examples
Resignation Letter Due to Personal Reasons
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position at [Company Name]. This was not an easy decision, but due to personal reasons, I feel that it is the best course of action for me at this time.
I want to express my gratitude for the opportunities I’ve had while working here. I have learned a great deal from my colleagues and have grown both personally and professionally during my time at the company.
Please let me know what steps I need to take to ensure a smooth transition of my responsibilities. I am happy to assist in any way possible to make this process as seamless as possible.
Thank you again for everything.
Sincerely,
[Your Name]
Resignation Letter Due to Relocation
Dear [Manager’s Name],
Please accept this letter as formal notice of my resignation from my position at [Company Name]. Due to my recent relocation, I am unable to continue working at the company.
I want to express my appreciation for the opportunities I’ve had while working here. I have learned a great deal from my colleagues and have grown both personally and professionally during my time at the company.
Please let me know what steps I need to take to ensure a smooth transition of my responsibilities. I am willing to assist in any way possible to make this process as seamless as possible.
Thank you again for everything.
Best regards,
[Your Name]
Resignation Letter Due to Career Advancement
Dear [Manager’s Name],
I am writing to resign from my position at [Company Name]. I have recently been offered a new job opportunity that I feel will help me advance my career.
I want to express my heartfelt thanks for the opportunities I’ve had while working here. The knowledge and skills I’ve gained during my time at the company have been invaluable, and I am confident that they will serve me well in my new role.
Please let me know what I can do to make the transition as smooth as possible. I am willing to help in any way I can.
Thank you again for everything.
Sincerely,
[Your Name]
Resignation Letter Due to Burnout
Dear [Manager’s Name],
After much consideration, I have decided to resign from my position at [Company Name]. The demands of the job have taken a toll on me, and I no longer feel that I can continue in this role.
I want to thank you for the opportunities I’ve had while working here. I appreciate the support and guidance that you and the rest of the team have provided during my time at the company.
Please let me know what steps I need to take to ensure a smooth transition of my responsibilities. I want to do everything I can to help make this process as easy as possible for everyone involved.
Thank you again for everything.
Best regards,
[Your Name]
Resignation Letter Due to Retirement
Dear [Manager’s Name],
After many years of dedicated service, I have decided to retire from my position at [Company Name]. It has been an honor to be part of this team, and I am grateful for the opportunities I’ve had to learn and grow during my time here.
Please let me know what steps I need to take to ensure a smooth transition of my responsibilities. I am committed to making this process as seamless as possible for everyone involved.
Thank you again for everything.
With warm regards,
[Your Name]
Resignation Letter Due to Unforeseen Circumstances
Dear [Manager’s Name],
It is with a heavy heart that I must resign from my position at [Company Name]. Unfortunately, unforeseen circumstances have arisen that require my immediate attention, and I cannot continue in my role at the company.
I want to express my appreciation for the opportunities I’ve had while working here. I have learned a great deal from my colleagues and have grown both personally and professionally during my time at the company.
Please let me know what steps I need to take to ensure a smooth transition of my responsibilities. I am happy to assist in any way possible to make this process as seamless as possible.
Thank you again for everything.
Sincerely,
[Your Name]
Resignation Letter Due to Starting a Business
Dear [Manager’s Name],
It is with a heavy heart that I must resign from my position at [Company Name]. I have decided to start my own business and feel that it is time for me to move on.
I want to express my gratitude for the opportunities I’ve had while working here. I have learned a great deal from my colleagues and have grown both personally and professionally during my time at the company.
Please let me know what steps I need to take to ensure a smooth transition of my responsibilities. I am happy to assist in any way possible to make this process as seamless as possible.
Thank you again for everything.
Best regards,
[Your Name]
Tips for Writing Your Resignation Letter
If you’re struggling to write your own resignation letter, here are some tips to help you get started:
Consider Your Timing
Try to give your employer as much notice as possible. Two weeks is standard, but if you’re in a leadership position or have a special project, you may want to give more notice. Consider the needs of your employer and your colleagues when deciding when to resign.
Keep It Professional
Your resignation letter is not the place to air grievances or make complaints. Keep it professional and focus on the positive experiences you’ve had at the company.
Be Grateful
Express your gratitude for the opportunities you’ve had while working at the company. Even if you’re leaving because you’re unhappy, focus on the things you’ve learned and the skills you’ve developed.
Offer to Help
Make your transition as smooth as possible by offering to help with the handover process. Let your employer know that you’re willing to do whatever it takes to make the transition as easy as possible for everyone involved.
Edit and Proofread
Before sending your resignation letter, make sure to edit and proofread it carefully. You want to make sure that there are no typos or errors that could detract from your message.
Stay Positive
Resigning from a job can be emotional, but try to stay positive throughout the process. Focus on the new opportunities that await you and the experiences you’ve gained from your current position.
Frequently Asked Questions
How should I address my resignation letter?
You should address your resignation letter to your direct supervisor or manager. If you’re unsure who that is, check your company’s organizational chart or HR documentation.
What should I include in my resignation letter?
Your resignation letter should include the date of your resignation, a brief explanation of why you’re leaving, a thank-you to your employer and colleagues, and an offer to help with the transition.
How much notice should I give?
Two weeks’ notice is standard, but you should check your company’s policies to see if they require more notice. If you’re in a leadership position or have a special project, you may want to provide more notice.
Do I need to give a reason for my resignation?
No, you don’t need to provide a reason for your resignation. However, if you’re comfortable doing so, it can help your employer understand your decision and plan for the future.
Can I resign via email?
You should try to resign in person if possible, but if you’re unable to do so, email is an acceptable method of resignation. Make sure to follow up with a formal resignation letter.
Should I tell my colleagues that I’m resigning?
You don’t need to tell your colleagues directly, but it’s a good idea to let your direct supervisor or manager know so they can plan for your departure. You may also want to let your closest colleagues know so they’re not caught off guard by your departure.
Conclusion
Resigning from a job is never easy, but writing a resignation letter can help make the process smoother for everyone involved. By expressing your gratitude for the opportunities you’ve had at the company and offering to help with the transition, you can leave on a positive note. Use the examples and tips in this article to help you write your own resignation letter.