Resignation letters can be hard to write, especially if you have vacation time left. You don’t want to lose out on that time, but you also don’t want to burn bridges with your employer. In this article, we’ll show you how to write a resignation letter including vacation time.
When it comes to writing a resignation letter, including vacation time can be a tricky subject. You want to make sure you’re not leaving any money or time on the table, but at the same time, you don’t want to come across as greedy or unprofessional. In this article, we’ll show you how to write a resignation letter that includes your vacation time.
When you’re resigning from a job, it’s important to be professional and courteous. This means giving your employer plenty of notice, helping to train your replacement, and making sure you tie up any loose ends before you leave. It also means making sure you get paid for any vacation time you have left. In your resignation letter, you’ll want to make it clear that you’re resigning and that you’re entitled to any vacation time you have left. You’ll also want to make sure you thank your employer for the opportunities they’ve given you and that you’re leaving on good terms.
Below are seven examples of resignation letters that include vacation time. Feel free to use these as a starting point and edit them to fit your specific situation.
Example 1: Family Emergency
Dear [Employer’s Name],
I’m writing to let you know that I’ll be resigning from my position as [Your Position] at [Company Name]. Unfortunately, I’ve had a family emergency come up that requires my immediate attention. As a result, I won’t be able to continue working for the company.
I have [X] days of vacation time left that I would like to be paid out for. Please let me know the process for doing so.
Thank you for the opportunities you’ve given me during my time at [Company Name]. I’ve learned a great deal and will always be grateful for the experience.
Sincerely,
[Your Name]
Example 2: Going Back to School
Dear [Employer’s Name],
It is with a heavy heart that I write to inform you of my resignation from my position as [Your Position] at [Company Name]. I’ve decided to go back to school full-time to further my education and pursue new opportunities.
I have [X] days of vacation time that I would like to be paid out for. Please let me know the process for doing so.
Thank you for the support and encouragement you’ve provided me during my time at [Company Name]. I appreciate the opportunities you’ve given me and the valuable lessons I’ve learned while working here.
Best regards,
[Your Name]
Example 3: Starting a New Job
Dear [Employer’s Name],
I am writing to formally resign from my position as [Your Position] at [Company Name]. I’ve accepted a new job offer that will allow me to further my career and gain new experiences.
I have [X] days of vacation time that I would like to be paid out for. Please let me know the process for doing so.
Thank you for the opportunities you’ve given me during my time at [Company Name]. I’ve learned a great deal and have enjoyed working alongside such a talented team.
Sincerely,
[Your Name]
Example 4: Health Reasons
Dear [Employer’s Name],
It is with regret that I must inform you of my resignation from my position as [Your Position] at [Company Name]. Unfortunately, my health has taken a turn for the worse and I need to focus on getting better.
I have [X] days of vacation time that I would like to be paid out for. Please let me know the process for doing so.
Thank you for the support and understanding you’ve shown me during my time at [Company Name]. It has been a pleasure working with such a dedicated and caring team.
Best regards,
[Your Name]
Example 5: Moving Out of State
Dear [Employer’s Name],
It is with mixed emotions that I write to inform you of my resignation from my position as [Your Position] at [Company Name]. My partner and I have decided to move out of state, and while I’m excited for this new adventure, I’m also sad to be leaving such a great company.
I have [X] days of vacation time that I would like to be paid out for. Please let me know the process for doing so.
Thank you for the opportunities you’ve given me during my time at [Company Name]. I’ve learned a great deal and have enjoyed working with such a talented and supportive team.
Sincerely,
[Your Name]
Example 6: Personal Reasons
Dear [Employer’s Name],
It is with deep regret that I write to inform you of my resignation from my position as [Your Position] at [Company Name]. Due to personal reasons, I need to step away from my role and focus on other areas of my life.
I have [X] days of vacation time that I would like to be paid out for. Please let me know the process for doing so.
Thank you for the opportunities you’ve given me during my time at [Company Name]. I appreciate everything you’ve done for me and will always remember the valuable lessons I learned while working here.
Best regards,
[Your Name]
Example 7: Retirement
Dear [Employer’s Name],
It is with mixed emotions that I write to inform you of my resignation from my position as [Your Position] at [Company Name]. After [X] years of dedicated service, I have decided to retire and begin the next chapter of my life.
I have [X] days of vacation time that I would like to be paid out for. Please let me know the process for doing so.
Thank you for the opportunities you’ve given me during my time at [Company Name]. It has been an honor to work for such a reputable and respected organization, and I will cherish the memories and experiences I gained while working here.
Sincerely,
[Your Name]
Tips
How to write an effective resignation letter including vacation time
1. Give plenty of notice. It’s important to give your employer as much notice as possible so that they can start the process of finding your replacement.
2. Be professional. Even if you’re leaving under difficult circumstances, it’s important to remain professional and courteous in your resignation letter.
3. Be clear about your vacation time. Make it clear in your letter how much vacation time you have left and that you expect to be paid out for it.
4. Thank your employer. Take the time to thank your employer for the opportunities they’ve given you and the experiences you’ve gained while working for the company.
5. Offer to help in the transition. If possible, offer to help train your replacement and make sure that any outstanding work is completed before you leave.
Frequently Asked Questions
Q: How much notice should I give when resigning?
A: It’s generally recommended to give at least two weeks’ notice when resigning from a job. However, you should check your contract or employee handbook to see if your employer has specific requirements.
Q: Can I use my vacation time as part of my notice period?
A: It depends on your employer’s policies. Some employers will allow you to use your vacation time as part of your notice period, while others will require you to work until the end of your notice period before taking any time off.
Q: What if my employer doesn’t pay me for my vacation time?
A: If your employer refuses to pay you for your vacation time, you may need to seek legal advice. You may be entitled to take legal action to recover any unpaid wages.
Q: Should I give a reason for my resignation?
A: It’s up to you whether or not you want to give a reason for your resignation. However, it’s generally a good idea to be honest and upfront with your employer about why you’re leaving.
Q: Can I negotiate my payout for vacation time?
A: It depends on your employer’s policies. Some employers may be willing to negotiate the payout for your vacation time, while others may have strict policies in place that don’t allow for negotiation.
Q: Should I mention my vacation time in my resignation letter?
A: Yes, it’s important to make it clear in your resignation letter how much vacation time you have left and that you expect to be paid out for it.
Q: Can I use a resignation letter template?
A: Yes, there are plenty of resignation letter templates available online that you can use as a starting point. However, make sure you customize the letter to fit your specific situation and employer.
Conclusion
Writing a resignation letter including vacation time can be a challenging task, but with the right approach, it’s possible to do it effectively and professionally. By giving plenty of notice, being clear about your vacation time, and thanking your employer for the opportunities they’ve given you, you can leave your job on good terms and move on to new opportunities with confidence.