Resigning from a job can be a difficult decision, especially if the reason for leaving is due to a transfer. Writing a resignation letter can be equally challenging, which is why we have provided examples and tips for creating a resignation letter due to transfer.
In the following examples, you will find different scenarios for resignation due to transfer. Feel free to use them as a starting point and edit accordingly to fit your circumstance.
Examples
Resignation Letter Due to Spouse’s Transfer
Dear [Manager’s Name],
It is with regret that I write to inform you of my resignation due to my spouse’s recent transfer. The transfer requires me to relocate with my spouse and I must, therefore, tender my resignation effective [date]. I want to express my appreciation for the opportunities and support you have provided me during my time here.
I assure you that I will do everything I can to ensure a smooth transition during the next two weeks. I will complete all outstanding work and make myself available to assist in training my replacement. Once again, thank you for the support and guidance you have provided me.
Sincerely,
[Your Name]
Resignation Letter Due to Company Transfer
Dear [Manager’s Name],
Please accept this letter as my formal resignation due to my recent transfer to another branch of the company. Although I am excited about the new opportunity, it is with a heavy heart that I leave my current position.
I will ensure that all current projects are completed before my departure and will assist in hiring and training my replacement. Thank you for the support and guidance you have provided me during my time here.
Sincerely,
[Your Name]
Resignation Letter Due to Relocation
Dear [Manager’s Name],
I regret to inform you that my family is relocating to another state, which requires me to tender my resignation effective [date]. It has been a pleasure working with you and the team, and I will miss the working environment and colleagues.
I will ensure that all projects are completed and that my replacement is trained before my departure. Thank you for the opportunities you have provided me during my time here.
Sincerely,
[Your Name]
Resignation Letter Due to Personal Reasons
Dear [Manager’s Name],
It is with regret that I submit my resignation due to personal reasons, which require me to move to another state. My last day of work will be [date].
Although I am saddened to leave such a great team, I am excited for the new opportunities that await me. I will ensure that all projects are completed before my departure and assist in hiring and training my replacement. Thank you for the support and guidance you have provided me during my time here.
Sincerely,
[Your Name]
Resignation Letter Due to Education
Dear [Manager’s Name],
It is with mixed emotions that I submit my resignation due to my acceptance into a graduate program that requires me to relocate. My last day of work will be [date].
I will ensure that all projects are completed before my departure, and that my replacement is trained accordingly. Thank you for the support and opportunities you have provided me during my time here.
Best regards,
[Your Name]
Resignation Letter Due to Health Reasons
Dear [Manager’s Name],
Please accept my resignation effective [date] as I am unable to continue working due to health reasons. This has been a difficult decision for me, but it is necessary for me to focus on my health at this time.
I will ensure that all projects are completed and that my replacement is trained before my departure. Thank you for the support and guidance you have provided me during my time here.
Sincerely,
[Your Name]
Tips for Writing a Resignation Letter Due to Transfer
If you’re unsure of how to craft a resignation letter due to transfer, here are some tips to help you get started:
Start with a clear statement
Your letter should begin with a clear statement of your intention to resign due to transfer. Provide the date when your resignation will become effective to give your employer time to prepare for your departure.
Mention the reason for your resignation
It’s important to mention the reason for your resignation as it helps your employer understand your situation. Be honest and clear. If you’re relocating, mention where you’re moving to and why. If it’s due to company transfer or personal reasons, be clear about what those reasons are.
Offer to help during the transition
Assure your employer that you will help make the transition as smooth as possible. Offer to complete outstanding work, assist in hiring and training your replacement, and provide any support your employer may need during your remaining time with the company.
Show appreciation
Show gratitude for the opportunities and support you have received during your time with the company. This helps maintain a good relationship with your employer and colleagues and ensures a positive reference in the future.
Keep it professional
Keep your letter professional and concise. Avoid including irrelevant details or negative comments about the company or colleagues.
Frequently Asked Questions
Q: Can I resign due to transfer to a different company?
A: Yes, you can resign due to transfer to another company. However, it’s important to check if you have a non-compete clause in your contract before doing so.
Q: Should I mention the name of the company I’m transferring to?
A: It’s not necessary to mention the name of the company you’re transferring to, especially if you’re resigning due to personal reasons. However, if you’re resigning due to a company transfer, it’s important to mention the name of the new company.
Q: Do I need to provide a reason for my resignation?
A: It’s not mandatory to provide a reason for your resignation, but it’s considered professional to do so. It helps your employer understand your situation and enables them to prepare for your departure.
Q: Should I mention my transfer in my resignation letter?
A: Yes, it’s important to mention your transfer in your resignation letter. This will help your employer understand your reason for leaving and enable them to prepare for your departure.
Q: Is it necessary to give two weeks’ notice when resigning due to transfer?
A: It’s considered professional to give two weeks’ notice when resigning due to transfer. However, this may vary depending on your contract and circumstances.
Q: How do I know if my resignation has been accepted?
A: Your employer will usually confirm your resignation acceptance in writing. If you do not receive a confirmation, it’s recommended to follow up with your employer.
Conclusion
Resigning due to transfer can be challenging, but with the right resignation letter, the process can be made smoother. Use the examples and tips provided in this article to help you craft a professional resignation letter that reflects your situation.