When it comes to leaving a job, two important documents are the resignation letter and relieving letter. These letters are crucial in maintaining a professional relationship with your employer, especially if you plan to work in the same industry in the future.
If you’re unsure how to write these letters, don’t worry. We’ve got you covered. Below are seven examples of resignation and relieving letters that you can edit to fit your situation.
Example 1: Personal Reasons
Dear [Manager’s Name],
I am writing to inform you that I am resigning from my position as [Job Title] at [Company Name] due to personal reasons. My last day of work will be [Date]. I appreciate the opportunities and experience I have gained while working here.
As per company policy, I will complete all pending work and assist in the transition process. Please let me know how I can be of help in ensuring a smooth handover.
Thank you for your understanding,
Sincerely,
[Your Name]
Example 2: Career Growth
Dear [Manager’s Name],
After much thought and consideration, I have decided to resign from my position as [Job Title] at [Company Name]. I have been offered an exciting opportunity that will allow me to further my career growth and development.
My last day of work will be [Date]. I will ensure that all my work is completed and provide assistance in the transition process. I appreciate the support and guidance that you and the team have provided me during my time here.
Thank you for your understanding,
Sincerely,
[Your Name]
Example 3: Unhappy Work Environment
Dear [Manager’s Name],
It is with regret that I must resign from my position as [Job Title] at [Company Name]. Unfortunately, the work environment has become unsatisfactory and is affecting my well-being. I have exhausted all possible avenues for resolution but to no avail.
My last day of work will be [Date]. I appreciate the experience and opportunities that I have gained while working here. I will ensure that all my work is completed and provide assistance during the transition process.
Thank you for your understanding,
Sincerely,
[Your Name]
Example 4: Maternity Leave
Dear [Manager’s Name],
I am writing to inform you that I will be taking maternity leave starting from [Date] and will not be returning to my position as [Job Title] at [Company Name].
As per company policy, I will complete all pending work and provide assistance during the transition process. I appreciate the experience and support that I have received from you and the team during my time here.
Thank you for your understanding,
Sincerely,
[Your Name]
Example 5: Better Job Offer
Dear [Manager’s Name],
I am writing to inform you that I have accepted a better job offer and will be resigning from my position as [Job Title] at [Company Name]. My last day of work will be [Date].
As per company policy, I will complete all pending work and provide assistance during the transition process. I appreciate the experience and opportunities that I have received while working here.
Thank you for your understanding,
Sincerely,
[Your Name]
Example 6: Retirement
Dear [Manager’s Name],
After many years of service at [Company Name], I have decided to retire from my position as [Job Title]. My last day of work will be [Date].
I appreciate the experience and opportunities that I have received while working here. I will ensure that all my work is completed and provide assistance during the transition process.
Thank you for your understanding,
Sincerely,
[Your Name]
Example 7: End of Contract
Dear [Manager’s Name],
I am writing to inform you that my contract as [Job Title] at [Company Name] will be ending on [Date]. I have decided not to renew my contract and will be looking for employment elsewhere.
As per company policy, I will complete all pending work and provide assistance during the transition process. I appreciate the experience and opportunities that I have received while working here.
Thank you for your understanding,
Sincerely,
[Your Name]
Tips for Writing Resignation and Relieving Letters
When writing these letters, keep the following tips in mind:
- Keep your letter brief and professional.
- Mention the reason for leaving in a positive manner.
- Offer assistance during the transition process.
- Express gratitude for the experience and opportunities gained while working at the company.
- Be sure to include the date of your last day of work.
- Proofread your letter for errors before submitting it.
Frequently Asked Questions
What is a resignation letter?
A resignation letter is a formal document that an employee submits to their employer when they intend to leave their job. It outlines the employee’s intent to leave, the reason for leaving, and the date of their last day of work.
What is a relieving letter?
A relieving letter is a formal document that an employer provides to an employee who has resigned from their job. It confirms the employee’s last day of work and states that they have completed all their assigned tasks and responsibilities.
Do I need to give a reason for resigning?
It is not mandatory to provide a reason for resigning in your resignation letter. However, it is good practice to mention it in a positive manner, especially if you plan on working in the same industry in the future.
How much notice should I give before resigning?
It is customary to give at least two weeks’ notice before resigning. However, this may vary depending on your contract or company policy. Be sure to check before submitting your resignation letter.
Can I change my mind after submitting my resignation?
It is possible to withdraw your resignation before your last day of work. However, this will depend on your employer’s policies and whether a replacement has already been hired or not.
What should I do if my employer does not provide a relieving letter?
If your employer does not provide a relieving letter, you can request one. In some cases, it may be helpful to contact a lawyer or labor union for advice on how to proceed.
Conclusion
Writing a resignation and relieving letter may seem intimidating, but it doesn’t have to be. By following the tips and using the examples provided, you can write a professional letter that will leave a positive impression on your employer. Remember to keep it brief, express gratitude, and offer assistance during the transition process. Good luck!