If you’re planning to resign from your job, submitting a resignation letter with a four-week notice is a professional way to do it. To help you write your own resignation letter, we’ve created several templates that you can use and edit as needed. Here are seven examples:
Personal Reasons Resignation Letter
Dear [Manager’s Name],
I regret to inform you that I have decided to resign from my position as [Your Position] at [Company Name], effective four weeks from today, [Date]. The reason for my resignation is personal, and I would like to thank you and the company for the opportunities and experiences I’ve had here.
Please let me know how I can assist in making the transition as smooth as possible. I wish the company continued success.
Sincerely,
[Your Name]
New Job Resignation Letter
Dear [Manager’s Name],
I am writing to give my four-week notice of resignation from my position as [Your Position] at [Company Name], effective [Date]. I have accepted a new position that will allow me to further develop my skills and career goals. I want to thank you and the company for the opportunities and support that have been extended to me during my tenure here.
I will do everything I can to ensure a smooth transition during my remaining time here. Please let me know how I can assist you with the next steps.
Thank you again for the opportunity to work at [Company Name].
Sincerely,
[Your Name]
Health Reasons Resignation Letter
Dear [Manager’s Name],
It is with a heavy heart that I tender my resignation from my position as [Your Position] at [Company Name], effective four weeks from today, [Date]. The reason for my resignation is related to my health, and I need to focus on my recovery at this time.
I would like to express my appreciation to you and the company for providing me with the opportunity to work here. I have enjoyed working with you and the team, and I will do everything I can to make the transition process as smooth as possible.
Thank you again for all the support and understanding during my time at [Company Name].
Sincerely,
[Your Name]
Relocation Resignation Letter
Dear [Manager’s Name],
Please accept this letter as my formal resignation from my position as [Your Position] at [Company Name], effective four weeks from today, [Date]. Unfortunately, I have to relocate to [New Location] due to [Reasons for Relocation].
I want to thank you and the company for the opportunities and experiences I’ve had here. I will make sure to complete any pending work and assist in the transition process as much as possible.
Thank you again for your understanding and support during this difficult time.
Sincerely,
[Your Name]
Retirement Resignation Letter
Dear [Manager’s Name],
I am writing to inform you that I will be retiring from my position as [Your Position] at [Company Name], effective four weeks from today, [Date]. It has been an honor to work with you and the team for [Number of Years].
Thank you for the opportunities and support that have been provided to me during my tenure here. I will be happy to assist in any way possible to ensure a smooth transition for my replacement.
Thank you for everything you have done for me.
Sincerely,
[Your Name]
Unhappy at Work Resignation Letter
Dear [Manager’s Name],
I am writing to inform you that I am resigning from my position as [Your Position] at [Company Name], effective four weeks from today, [Date]. I have decided to leave this position because I am not happy with my work, and I believe it is time for me to pursue other opportunities.
I would like to thank you and the company for the opportunities and support that have been extended to me during my tenure here. I will do everything I can to ensure a smooth transition during my remaining time here.
Thank you for everything.
Sincerely,
[Your Name]
Tips for Writing a Resignation Letter 4 Weeks Notice Template
Writing a resignation letter can be challenging, especially if you’re not sure what to include or how to format it. Here are some tips to help you:
1. Use a Professional Tone
Your resignation letter should be written in a professional tone. Keep it brief, to the point, and respectful. Avoid venting your frustrations or negative feelings. Instead, focus on thanking your employer for the opportunity to work with them.
2. Include the Basic Information
Your resignation letter should include the basic information, such as your name, position, and the date of your resignation. You should also state the reason for your resignation and your last day of work.
3. Offer to Help with the Transition
You should offer to help with the transition process by completing any outstanding work or training your replacement. This shows that you care about the company and want to ensure a smooth transition.
4. Keep it Positive
Even if your reasons for leaving are negative, it’s important to keep your resignation letter positive. Focus on the positive experiences you’ve had and the opportunities you’ve been given.
5. Proofread Your Letter
Before submitting your resignation letter, make sure to proofread it to avoid any spelling or grammatical errors. You want to make sure your letter is professional and error-free.
Frequently Asked Questions
Q: Do I have to give four weeks’ notice?
A: It depends on your employment contract and company policy. Some companies may require more or less notice, so it’s important to check your contract or employee handbook.
Q: Should I explain why I’m resigning?
A: You don’t have to explain why you’re resigning, but it’s usually a good idea to do so. It shows that you’re leaving on good terms and can help prevent any misunderstandings or hard feelings.
Q: Do I have to give a reason for my resignation?
A: You don’t have to give a reason, but it’s generally considered polite to do so. It can help your employer understand why you’re leaving and can help maintain a good relationship.
Q: Can I use a resignation letter template?
A: Yes, you can use a resignation letter template as a starting point. Just make sure to customize it to your situation and proofread it carefully.
Q: Should I mention any issues or problems in my resignation letter?
A: It’s generally not a good idea to mention any issues or problems in your resignation letter. Instead, focus on thanking your employer for the opportunity to work with them and offering to help with the transition.
Q: Can I resign via email?
A: It’s generally best to resign in person, but if that’s not possible, you can resign via email. Just make sure to follow up with a printed and signed copy of your resignation letter.
Q: Should I ask for a reference in my resignation letter?
A: It’s generally not necessary to ask for a reference in your resignation letter. However, if you have a good relationship with your employer and think they would be willing to provide a reference, you can mention it.
Conclusion
Writing a resignation letter with a four-week notice can be challenging, but it’s important to do it professionally and respectfully. By using our templates and following our tips, you can create a resignation letter that will help you leave your job on good terms and maintain a positive relationship with your employer.