When an employee decides to resign, it is essential for the employer to provide a resignation acceptance letter and relieving letter. These letters serve as official documents that acknowledge the employee’s resignation and provide details on their final employment status. In this article, we will provide samples of resignation acceptance letters and relieving letters, along with tips on how to write them effectively.
Examples of Resignation Acceptance Letter And Relieving Letter
Personal Reasons
Greetings [Employee’s Name],
We regret to accept your resignation due to personal reasons. We appreciate the contributions you have made to our organization during your tenure. We will process your resignation as per the company policy, and your last working day will be [Date of Last Working Day].
We wish you all the best for your future endeavors.
Regards,
[Employer’s Name]
Higher Education
Dear [Employee’s Name],
We have received your resignation letter, and we accept it with regret. We understand that you are resigning to pursue higher education, and we appreciate your dedication to our organization. Your last working day will be [Date of Last Working Day], and we will proceed with the necessary formalities.
We hope that you will excel in your educational pursuits and wish you all the best for your future.
Best regards,
[Employer’s Name]
Contractual Obligations
Dear [Employee’s Name],
We regret to inform you that we have accepted your resignation due to contractual obligations. We understand that this was a difficult decision for you, and we appreciate the hard work and dedication you have shown during your tenure.
Your last working day will be [Date of Last Working Day], and we will proceed with the necessary formalities. We hope that you will continue to excel in your future endeavors and wish you all the best.
Sincerely,
[Employer’s Name]
Health Reasons
Dear [Employee’s Name],
We are sorry to hear about your health concerns and understand that it is the reason for your resignation. We have received your resignation letter and accept it with regret.
Your last working day will be [Date of Last Working Day], and we will proceed with the necessary formalities. We appreciate the hard work and dedication you have shown during your tenure, and we wish you a speedy recovery and good health.
Best regards,
[Employer’s Name]
New Job Opportunity
Dear [Employee’s Name],
We have received your resignation letter and accept it with regret. We understand that you are resigning to pursue a new job opportunity, and we appreciate the hard work and dedication you have shown during your tenure.
Your last working day will be [Date of Last Working Day], and we will proceed with the necessary formalities. We wish you all the best for your new job opportunity.
Sincerely,
[Employer’s Name]
Retirement
Dear [Employee’s Name],
We have received your resignation letter and accept it with regret. We appreciate the hard work and dedication you have shown during your tenure, and we understand that you are retiring.
Your last working day will be [Date of Last Working Day], and we will proceed with the necessary formalities. We wish you a happy and healthy retirement.
Best regards,
[Employer’s Name]
Tips for Writing Resignation Acceptance Letter And Relieving Letter
Provide Details
When writing a resignation acceptance letter and relieving letter, it is important to provide details such as the reason for resignation, the final working day, and the necessary formalities. This will ensure that the employee has a clear understanding of the process and avoids confusion or misunderstandings.
Be Professional
The tone of the letters should be professional and courteous. Express appreciation for the employee’s contributions and wish them well for their future endeavors. This will help maintain a positive relationship with the employee and leave a good impression of the organization.
Provide Samples and Editable Templates
Provide samples and editable templates that employees can use as a reference or modify as needed. This will save time and effort for both the employer and employee and ensure that the letters are well-written and structured.
Frequently Asked Questions
What is a resignation acceptance letter and relieving letter?
A resignation acceptance letter and relieving letter are official documents that acknowledge an employee’s resignation and provide details on their final employment status. The resignation acceptance letter serves as a written confirmation of the employee’s resignation, while the relieving letter acknowledges their final working day and clears them of all employment-related obligations.
What should be included in a resignation acceptance letter and relieving letter?
A resignation acceptance letter and relieving letter should include details such as the reason for resignation, the final working day, and the necessary formalities. The tone of the letters should be professional and courteous, expressing appreciation for the employee’s contributions and wishing them well for their future endeavors.
What is the importance of writing a resignation acceptance letter and relieving letter?
Writing a resignation acceptance letter and relieving letter is important as it serves as official documentation of the employee’s resignation and final employment status. It also ensures that the employee has a clear understanding of the process and avoids confusion or misunderstandings. Additionally, it helps maintain a positive relationship with the employee and leaves a good impression of the organization.
Who is responsible for writing a resignation acceptance letter and relieving letter?
It is the employer’s responsibility to write a resignation acceptance letter and relieving letter for the resigning employee. The letters should be provided to the employee as soon as possible and ensure that the employee has a clear understanding of the process and the necessary formalities.
What should be the tone of a resignation acceptance letter and relieving letter?
The tone of a resignation acceptance letter and relieving letter should be professional and courteous. It should express appreciation for the employee’s contributions and wish them well for their future endeavors. It is important to maintain a positive relationship with the employee and leave a good impression of the organization.
Can resignation acceptance letter and relieving letter be sent via email?
Yes, resignation acceptance letters and relieving letters can be sent via email. However, it is recommended to provide a printed copy as well for the employee’s records. It is important to ensure that the email is professional and includes all the necessary details.
Conclusion
Writing a resignation acceptance letter and relieving letter is an essential part of managing employee resignations. These letters serve as official documentation and ensure that the employee has a clear understanding of the process and necessary formalities. By following the tips provided in this article, employers can write effective resignation acceptance letters and relieving letters that maintain a positive relationship with the employee and leave a good impression of the organization.