If you need to rescind a job offer, it’s important to do so in a professional and courteous manner. One way to ensure that you handle the situation correctly is to use a rescind offer letter template. Below, you’ll find tips for using these templates effectively, as well as seven examples that you can customize to fit your needs.
Tips for Using a Rescind Offer Letter Template
When using a rescind offer letter template, keep the following tips in mind:
Title: Keep It Simple
Choose a simple title for your letter that clearly conveys its purpose. For example, “Rescinding Job Offer” or “Letter of Offer Rescission.”
Explanation: Be Clear and Concise
In the body of your letter, clearly explain your reasons for rescinding the offer. Keep the explanation brief and to the point.
Customization: Edit as Needed
Each of the examples provided below can be customized to fit your specific situation. Make sure to edit the letter as needed to reflect your company’s policies and procedures.
Seven Examples of Rescind Offer Letter Templates
Positive Drug Test
Dear [Applicant],
It is with regret that we must inform you that we are rescinding our job offer for the position of [Position] at [Company]. Our decision was based on the results of your recent drug screening, which came back positive for [substance].
We appreciate your interest in joining our team and wish you the best of luck in your job search.
Sincerely,
[Your Name]
Failed Background Check
Dear [Applicant],
After careful consideration, we have decided to rescind our job offer for the position of [Position] at [Company]. Our decision was based on the results of your recent background check, which revealed [issue].
We appreciate your interest in joining our team and wish you the best of luck in your job search.
Sincerely,
[Your Name]
Rescinding Due to Internal Changes
Dear [Applicant],
Thank you for your interest in the position of [Position] at [Company]. Unfortunately, due to recent internal changes, we are no longer able to offer you the position.
We appreciate the time and effort you put into the application process and wish you the best of luck in your job search.
Sincerely,
[Your Name]
Rescinding Due to Budget Constraints
Dear [Applicant],
It is with regret that we must inform you that we are rescinding our job offer for the position of [Position] at [Company]. Our decision was based on recent budget constraints that have made it necessary for us to make changes to our hiring plans.
We appreciate your interest in joining our team and wish you the best of luck in your job search.
Sincerely,
[Your Name]
Rescinding Due to Poor References
Dear [Applicant],
After careful consideration, we have decided to rescind our job offer for the position of [Position] at [Company]. Our decision was based on the results of your reference checks, which raised concerns about your suitability for the role.
We appreciate your interest in joining our team and wish you the best of luck in your job search.
Sincerely,
[Your Name]
Rescinding Due to False Information on Application
Dear [Applicant],
It is with regret that we must inform you that we are rescinding our job offer for the position of [Position] at [Company]. Our decision was based on the discovery of false information on your application, specifically [detail].
We appreciate your interest in joining our team and wish you the best of luck in your job search.
Sincerely,
[Your Name]
Rescinding Due to Unacceptable Counteroffer
Dear [Applicant],
After careful consideration, we have decided to rescind our job offer for the position of [Position] at [Company]. Our decision was based on your counteroffer, which we find unacceptable.
We appreciate your interest in joining our team and wish you the best of luck in your job search.
Sincerely,
[Your Name]
Frequently Asked Questions
What is a rescind offer letter template?
A rescind offer letter template is a pre-written document that companies can use to inform job candidates that their offer of employment is being rescinded.
When should I use a rescind offer letter template?
You should use a rescind offer letter template when you need to rescind a job offer due to issues like failed background checks or drug tests, budget constraints, or changes in company policies.
What should I include in a rescind offer letter?
Your rescind offer letter should include a clear and concise explanation of why the offer is being rescinded, as well as any next steps the candidate should take.
Do I need to provide a reason for rescinding a job offer?
While you’re not legally required to provide a reason for rescinding a job offer, it’s generally considered good practice to do so.
How should I deliver the rescind offer letter?
You can deliver the rescind offer letter via email or regular mail, depending on your company’s policies and the situation at hand.
What should I do if the candidate responds negatively to the rescind offer letter?
If the candidate responds negatively to the rescind offer letter, it’s important to remain professional and courteous in your interactions with them. Be prepared to answer any questions they may have and provide any additional information they request.
Is it ever appropriate to rescind a job offer?
While rescinding a job offer is never an ideal situation, there are times when it may be necessary due to issues like failed background checks, budget constraints, or changes in company policies.
Conclusion
Using a rescind offer letter template can help you handle the difficult task of rescinding a job offer in a professional and courteous manner. By following the tips outlined above and customizing one of the examples provided, you can ensure that the process goes as smoothly as possible.