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If you have received a letter that requires a response, it’s important to reference the original letter in your reply. This can be done simply by stating “Reference Your Letter Dated” followed by the date of the original letter. In this article, we will provide you with some tips on how to do this effectively, along with seven examples that you can use and customize as needed. Let’s get started!
Tips for Reference Your Letter Dated
When referencing a letter dated, it’s important to keep the following tips in mind:
- Always include the date of the original letter.
- Make sure to use the phrase “Reference Your Letter Dated” at the beginning of your response.
- Keep your response brief and to the point.
- Use a professional and formal tone of voice.
- Proofread your letter before sending to avoid any errors.
Examples of Reference Your Letter Dated
Request for Information
Dear [Name],
Reference Your Letter Dated [Date], I am writing to follow up on my request for information regarding [Subject]. I have not yet received a response and would appreciate an update on the status of my inquiry. Thank you for your attention to this matter.
Sincerely,
[Your Name]
Complaint Letter
Dear [Name],
Reference Your Letter Dated [Date], I am writing to express my dissatisfaction with the [Service/Product] that I received from your company. Despite my attempts to resolve this issue, I have not received a satisfactory response from your customer service department. I would appreciate your prompt attention to this matter.
Thank you,
[Your Name]
Job Application Follow-Up
Dear [Name],
Reference Your Letter Dated [Date], I am writing to follow up on my job application for the position of [Job Title]. I am very interested in this opportunity and would appreciate any updates regarding the status of my application. Thank you for your consideration.
Best regards,
[Your Name]
Request for Meeting
Dear [Name],
Reference Your Letter Dated [Date], I am writing to request a meeting with you to discuss [Subject]. I believe that a face-to-face conversation would be beneficial in resolving this matter and would appreciate the opportunity to meet with you at your earliest convenience.
Thank you,
[Your Name]
Thank You Letter
Dear [Name],
Reference Your Letter Dated [Date], I would like to express my sincere gratitude for the [Service/Product] that you provided. Your professionalism and attention to detail were greatly appreciated and I look forward to the opportunity to work with you again in the future.
Best regards,
[Your Name]
Response to Request for Proposal
Dear [Name],
Reference Your Letter Dated [Date], I am writing to confirm our interest in submitting a proposal for the [Project/Service] as outlined in your request. We appreciate the opportunity to participate in this process and will provide a detailed proposal by the deadline indicated in your letter.
Thank you for considering our company for this opportunity.
Sincerely,
[Your Name]
Request for Payment
Dear [Name],
Reference Your Letter Dated [Date], I am writing to request payment for the [Service/Product] that we provided on [Date]. Despite several reminders, we have not received payment for this invoice and would appreciate your prompt attention to this matter.
Thank you,
[Your Name]
Frequently Asked Questions
Q: Why is it important to reference a letter dated in my response?
Referencing a letter dated in your response shows that you have read and understood the original letter. It also helps to avoid any confusion or misunderstandings in your communication.
Q: Can I use “Re: Your Letter Dated” instead of “Reference Your Letter Dated”?
Yes, “Re: Your Letter Dated” is another common way to reference a letter dated in your response. However, “Reference Your Letter Dated” is also a professional and effective way to begin your letter.
Q: How should I format the date in my response?
The date should be formatted in a clear and consistent way, such as “January 1, 2022” or “1/1/2022”. Make sure to use the same format as the original letter.
Q: Should I include the original letter with my response?
Unless otherwise instructed, you do not need to include the original letter with your response. However, if there is any important information or context in the original letter that you need to reference, it’s a good idea to keep it on hand as you write your response.
Q: How long should my response be?
Your response should be concise and to the point, while still addressing all of the necessary information or requests in the original letter. Aim for one to two paragraphs, depending on the complexity of the matter.
Q: Do I need to use a specific greeting or complimentary close when referencing a letter dated?
No, you can use any appropriate greeting or complimentary close that is relevant to the content of your letter. However, make sure to maintain a professional and respectful tone throughout your response.
Conclusion
Referencing a letter dated is an important part of effective communication, whether you are following up on a request, expressing a complaint, or simply expressing gratitude. By following these tips and using the examples provided, you can ensure that your response is clear, concise, and professional.