Are you in need of a reference for a job or school application? A reference request form template can help make the process smoother and more efficient. With this form, you can easily collect the necessary information from your references, making it easier for them to provide a glowing recommendation. Here are some tips and examples to help you create the perfect reference request form template for your needs.
Tips for Creating a Reference Request Form Template
Before diving into the examples, here are some tips to keep in mind when creating your own reference request form template:
Title Your Form Clearly
Make sure your form’s title clearly states what it is for. This will make it easier for your references to identify and complete the form.
Include All Necessary Information
Make sure to include fields for all necessary information, such as the reference’s name, contact information, and relationship to you. Consider including optional fields for their job title, company, and how long they have known you.
Provide Examples
Providing examples of the type of information you are looking for can make it easier for your references to fill out the form. Consider including prompts or sample responses to guide them.
Make it Editable
Your references may need to edit their responses after submitting the form. Make sure to provide a way for them to do so, whether it be an editable PDF or an online form that allows them to make changes.
Reference Request Form Template Examples
Here are seven examples of reference request form templates to help get you started:
Academic Reference Request Form Template
Greeting: Dear [Professor/Teacher Name],
Body:I hope this message finds you well. I am applying for [program/scholarship] and I am in need of an academic reference. I would be grateful if you could fill out the attached form to help me with my application. Your input would be greatly appreciated.Thank you for your time and consideration. Please do not hesitate to let me know if you have any questions or concerns.Sincerely,[Your Name]
Complimentary Close: Best regards,
Employment Reference Request Form Template
Greeting: Dear [Employer Name],
Body:I am applying for a new job opportunity and I was hoping you could provide me with an employment reference. Attached is a reference request form that I would appreciate if you could fill out. Your input would be extremely helpful in my job search.Thank you for your time and consideration. Please let me know if you have any questions or concerns.Best regards,[Your Name]
Complimentary Close: Sincerely,
Graduate School Reference Request Form Template
Greeting: Dear [Professor/Teacher Name],
Body:I am applying for graduate school and I am in need of a reference. I was hoping you could provide me with a recommendation. Attached is a reference request form that I would appreciate if you could fill out. Your input would be greatly appreciated.Thank you for your time and consideration. Please let me know if you have any questions or concerns.Best regards,[Your Name]
Complimentary Close: Respectfully,
Personal Reference Request Form Template
Greeting: Dear [Reference Name],
Body:I am applying for [program/job/etc.] and I am in need of a personal reference. I would be grateful if you could fill out the attached form to provide a reference for me. Your input would be greatly appreciated.Thank you for your time and consideration. Please let me know if you have any questions or concerns.Sincerely,[Your Name]
Complimentary Close: Warm regards,
Character Reference Request Form Template
Greeting: Dear [Reference Name],
Body:I am applying for a job opportunity and I am in need of a character reference. Attached is a reference request form that I would appreciate if you could fill out. Your input would be greatly appreciated.Thank you for your time and consideration. Please let me know if you have any questions or concerns.Best regards,[Your Name]
Complimentary Close: Regards,
Volunteer Reference Request Form Template
Greeting: Dear [Volunteer Organization Contact],
Body:I am applying for a volunteer opportunity and I am in need of a reference. I would be grateful if you could fill out the attached reference request form. Your input would be greatly appreciated.Thank you for your time and consideration. Please let me know if you have any questions or concerns.Sincerely,[Your Name]
Complimentary Close: Thank you,
Professional Reference Request Form Template
Greeting: Dear [Professional Contact Name],
Body:I am applying for a job opportunity and I am in need of a professional reference. Attached is a reference request form that I would appreciate if you could fill out. Your input would be greatly appreciated.Thank you for your time and consideration. Please let me know if you have any questions or concerns.Sincerely,[Your Name]
Complimentary Close: Best,
Frequently Asked Questions
What should I include in a reference request form?
A reference request form should include fields for the reference’s name, contact information, and relationship to you. Optional fields can include their job title, company, and how long they have known you. Consider including prompts or sample responses to guide them.
How can I make my reference request form editable?
You can make your reference request form editable by providing an editable PDF or an online form that allows your references to make changes after submitting the form.
How many references do I need?
The number of references you need can vary depending on the job or academic program you are applying to. Check the application requirements for guidance on how many references you should provide.
Who should I ask for a reference?
You should ask individuals who know you well and can speak to your character, work ethic, and accomplishments. This can include current or former employers, colleagues, professors, or supervisors.
What should I do if a reference declines?
If a reference declines, thank them for their time and consideration and ask if they can suggest someone else who could provide a reference for you.
How should I thank my references?
You should thank your references for their time and assistance, whether it be with a handwritten note, a phone call, or an email. Keep them updated on the outcome of your application process and express your gratitude for their support.
Conclusion
A reference request form template can make it easier for your references to provide a positive recommendation. By following these tips and examples, you can create a form that is informative, organized, and user-friendly. Remember to thank your references for their time and support, and keep them updated on the outcome of your application process.