When it comes to writing reference letters, choosing the right sign off can be just as important as the rest of the content. The sign off serves as the final impression the reader will have of the candidate, so it’s crucial to get it right. In this article, we’ll provide some tips and examples for crafting strong reference letter sign offs.
Tips for Crafting Strong Reference Letter Sign Offs
Here are some tips to keep in mind when writing reference letter sign offs:
1. Use a formal tone: Regardless of how well you know the candidate, it’s important to maintain a professional tone in your sign off.
2. Consider the context: Think about the type of job or program the candidate is applying for and choose a sign off that is appropriate.
3. Keep it brief: A sign off should be no more than one or two lines.
4. Show enthusiasm: If you genuinely believe the candidate is a good fit for the job or program, express your enthusiasm in the sign off.
5. Offer contact information: Make sure to include your contact information in case the reader has any follow-up questions.
Readers can find some examples below and edit them as needed.
Examples of Reference Letter Sign Offs
For Employment
Dear Hiring Manager,
I am confident that [candidate’s name] would be an excellent addition to your team. Their [list specific qualities that make them a strong candidate]. Please do not hesitate to contact me if you have any further questions.
Best regards,
[Your name and contact information]
For Graduate School
Dear Admissions Committee,
I highly recommend [candidate’s name] for admission to your [insert name of program]. Their [list specific skills or experiences that make them a strong candidate]. I am confident that they would excel in your program. Please feel free to contact me should you require any further information.
Sincerely,
[Your name and contact information]
For Scholarship
Dear Scholarship Committee,
I am pleased to write this letter of recommendation for [candidate’s name]. [Insert explanation of how you know the candidate and why you believe they are a strong candidate for the scholarship]. I have no doubt that [candidate’s name] will make the most of this opportunity.
Best wishes,
[Your name and contact information]
For Volunteer Position
Dear Volunteer Coordinator,
I am writing to recommend [candidate’s name] for the [insert name of volunteer position]. They have [list specific qualities that make them a strong candidate]. I am confident that they will be a valuable addition to your team.
Warm regards,
[Your name and contact information]
For Internship
Dear Internship Coordinator,
I am pleased to recommend [candidate’s name] for the [insert name of internship]. They have [list specific skills or experiences that make them a strong candidate]. I am confident that [candidate’s name] would be an asset to your organization.
Best regards,
[Your name and contact information]
For Academic Program
Dear Admissions Committee,
I am writing to recommend [candidate’s name] for admission to your [insert name of program]. They have [list specific skills or experiences that make them a strong candidate]. I believe that [candidate’s name] would thrive in your program.
Warm regards,
[Your name and contact information]
For Leadership Program
Dear Selection Committee,
I am writing to recommend [candidate’s name] for your [insert name of leadership program]. They have [list specific qualities that make them a strong candidate]. I believe that [candidate’s name] has the potential to make a real impact as a leader.
Best wishes,
[Your name and contact information]
Frequently Asked Questions
What is a reference letter sign off?
A reference letter sign off is the final part of a reference letter where the writer provides their name and contact information, and any final words of recommendation or support for the candidate.
What should I include in a reference letter sign off?
A reference letter sign off should include your name, your contact information, and a brief statement of support or endorsement for the candidate.
How do I choose the right sign off for a reference letter?
When choosing a sign off for a reference letter, consider the context, keep it brief, maintain a professional tone, and offer contact information.
Should I use a different sign off for every reference letter?
Yes, it’s a good idea to use a different sign off for every reference letter to ensure that each letter is personalized and reflects the unique qualities of the candidate.
What if I don’t know the candidate well enough to write a strong sign off?
If you don’t feel comfortable endorsing the candidate, it’s important to be honest in your sign off. You can simply state that you are happy to provide a reference, but do not feel qualified to provide a strong endorsement.
Can I include my title in the sign off?
Yes, including your professional title is a good way to establish your credentials and provide additional context for the reader.
Conclusion
The sign off is an important part of any reference letter, and choosing the right one can make a big difference in the reader’s perception of the candidate. By following these tips and examples, you can craft strong and effective reference letter sign offs that will help your candidates stand out from the crowd.