As an executive assistant, it’s important to have a reference letter that can attest to your skills, experience, and work ethic. A well-crafted reference letter can make all the difference in landing your dream job. In this article, we’ll provide tips on how to write an effective reference letter for executive assistants, along with seven examples that you can use as a guide. You’ll also find answers to some frequently asked questions about reference letters.
Tips for Writing a Reference Letter for Executive Assistant
When writing a reference letter for an executive assistant, it’s important to keep it concise, to the point, and informative. Here are some tips to help you get started:
1. Start with a title
The first step in writing a reference letter for an executive assistant is to create a title that clearly indicates what the letter is for. For example, “Reference Letter for Executive Assistant Position.”
2. Introduce yourself
In the first paragraph of the letter, introduce yourself and your relationship to the executive assistant. This will give the reader a better understanding of your qualifications to write the letter.
3. Highlight the executive assistant’s skills and experience
The next paragraph should highlight the executive assistant’s skills and experience. Give specific examples of their work, and explain how they have contributed to the success of the company.
4. Provide a positive recommendation
In the final paragraph, provide a positive recommendation for the executive assistant. Make it clear that you would highly recommend them for the position they are applying for.
5. Offer to answer any questions
End the letter by offering to answer any questions the reader may have. This shows that you are willing to go above and beyond to help the executive assistant succeed.
6. Edit examples as needed
Below are seven examples of reference letters for executive assistants. You can use these as a guide when writing your own letter, but be sure to edit them as needed to fit the specific skills and experience of the executive assistant you are recommending.
Example 1: Recommendation for an Executive Assistant with Strong Communication Skills
Greetings [Hiring Manager],
I am writing to highly recommend [Executive Assistant’s Name] for the position of Executive Assistant at your company. I had the pleasure of working with [Executive Assistant’s Name] for three years at [Previous Company], where they served as my assistant.
[Executive Assistant’s Name] possesses strong communication skills, both written and verbal. They were responsible for managing my calendar, scheduling meetings and appointments, and drafting emails and letters on my behalf. They always maintained a high level of professionalism and attention to detail in their work.
I am confident that [Executive Assistant’s Name] would make a valuable addition to your team, and I highly recommend them for the position of Executive Assistant.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Example 2: Recommendation for an Executive Assistant with Strong Organizational Skills
Dear [Hiring Manager],
I am writing to recommend [Executive Assistant’s Name] for the position of Executive Assistant at your company. I had the pleasure of working with [Executive Assistant’s Name] for five years at [Previous Company], where they served as my assistant.
[Executive Assistant’s Name] possesses strong organizational skills and was responsible for managing my calendar, scheduling meetings and appointments, and keeping track of important deadlines. They were always proactive in their work and never missed a deadline.
I am confident that [Executive Assistant’s Name] would excel in the role of Executive Assistant at your company, and I highly recommend them for the position.
Thank you for your time and consideration.
Best regards,
[Your Name]
Example 3: Recommendation for an Executive Assistant with Strong Leadership Skills
Dear [Hiring Manager],
I am writing to highly recommend [Executive Assistant’s Name] for the position of Executive Assistant at your company. I had the pleasure of working with [Executive Assistant’s Name] for four years at [Previous Company], where they served as my assistant.
[Executive Assistant’s Name] possesses strong leadership skills and was responsible for managing a team of assistants in our department. They were always able to delegate tasks effectively and ensure that deadlines were met. They also possess excellent communication skills and were able to communicate effectively with both our team and senior management.
I am confident that [Executive Assistant’s Name] would excel in the role of Executive Assistant at your company, and I highly recommend them for the position.
Thank you for your time and consideration.
Best regards,
[Your Name]
Example 4: Recommendation for an Executive Assistant with Strong Technical Skills
Dear [Hiring Manager],
I am writing to highly recommend [Executive Assistant’s Name] for the position of Executive Assistant at your company. I had the pleasure of working with [Executive Assistant’s Name] for two years at [Previous Company], where they served as my assistant.
[Executive Assistant’s Name] possesses strong technical skills and was responsible for managing our department’s computer systems and software. They were also responsible for creating and maintaining our department’s website.
I am confident that [Executive Assistant’s Name] would make a valuable addition to your team, and I highly recommend them for the position of Executive Assistant.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Example 5: Recommendation for an Executive Assistant with Strong Time Management Skills
Dear [Hiring Manager],
I am writing to highly recommend [Executive Assistant’s Name] for the position of Executive Assistant at your company. I had the pleasure of working with [Executive Assistant’s Name] for four years at [Previous Company], where they served as my assistant.
[Executive Assistant’s Name] possesses strong time management skills and was responsible for managing my calendar, scheduling meetings and appointments, and ensuring that I was always on time for meetings. They were also responsible for managing our department’s budget and ensuring that expenses were kept within budget.
I am confident that [Executive Assistant’s Name] would excel in the role of Executive Assistant at your company, and I highly recommend them for the position.
Thank you for your time and consideration.
Best regards,
[Your Name]
Example 6: Recommendation for an Executive Assistant with Strong Writing Skills
Dear [Hiring Manager],
I am writing to highly recommend [Executive Assistant’s Name] for the position of Executive Assistant at your company. I had the pleasure of working with [Executive Assistant’s Name] for three years at [Previous Company], where they served as my assistant.
[Executive Assistant’s Name] possesses strong writing skills and was responsible for drafting emails, letters, and reports on my behalf. They were able to write clearly and concisely, and always maintained a high level of professionalism in their work.
I am confident that [Executive Assistant’s Name] would make a valuable addition to your team, and I highly recommend them for the position of Executive Assistant.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Example 7: Recommendation for an Executive Assistant with Strong Interpersonal Skills
Dear [Hiring Manager],
I am writing to recommend [Executive Assistant’s Name] for the position of Executive Assistant at your company. I had the pleasure of working with [Executive Assistant’s Name] for five years at [Previous Company], where they served as my assistant.
[Executive Assistant’s Name] possesses strong interpersonal skills and was responsible for communicating with clients and vendors on our behalf. They were always able to maintain positive relationships with our clients and vendors, and were able to resolve any issues that arose in a timely and efficient manner.
I am confident that [Executive Assistant’s Name] would excel in the role of Executive Assistant at your company, and I highly recommend them for the position.
Thank you for your time and consideration.
Best regards,
[Your Name]
Frequently Asked Questions
What should be included in a reference letter for an executive assistant?
A reference letter for an executive assistant should include an introduction, a summary of the assistant’s skills and experience, and a positive recommendation. The letter should also include the writer’s contact information in case the reader has any questions.
Who should write a reference letter for an executive assistant?
A reference letter for an executive assistant should be written by someone who has worked closely with the assistant and can attest to their skills, experience, and work ethic. This could be a former employer, supervisor, or coworker.
What should be the tone of a reference letter for an executive assistant?
The tone of a reference letter for an executive assistant should be professional and positive. The writer should focus on the assistant’s strengths and accomplishments, and provide a clear and concise recommendation for the position they are applying for.
Can a reference letter for an executive assistant be used for multiple job applications?
Yes, a reference letter for an executive assistant can be used for multiple job applications. However, it’s important to ensure that the letter is tailored to fit the specific skills and experience of the assistant, and to edit it as needed for each job application.
Do reference letters for executive assistants need to be notarized?
No, reference letters for executive assistants do not need to be notarized. However, it’s important to ensure that the letter includes the writer’s contact information and is written on company letterhead if possible.
Can an executive assistant write their own reference letter?
No, an executive assistant should not write their own reference letter. The letter should be written by someone who has worked closely with the assistant and can attest to their skills, experience, and work ethic.
Conclusion
Writing a reference letter for an executive assistant can seem daunting, but with the right tips and examples, it can be a breeze. By following the guidelines outlined in this article, you can create a reference letter that highlights the executive assistant’s skills and experience, and provides a positive recommendation for their future employment. Remember to keep the letter concise, to the point, and informative, and you’ll be sure to help the executive assistant land their dream job.