When an employee decides to move on from a company, it is important to provide them with a reference letter that can help them in their next job search. A reference letter can be a key factor in whether or not a potential employer decides to hire the employee. Creating a reference letter from scratch can be time-consuming, so we have provided a template to make the process easier.
A reference letter for an employee leaving a company can be challenging to write, but with this template, you can create one quickly and easily. Below we have provided a template that you can use to create a reference letter for your employee.
Tips for Creating a Reference Letter for Employee Leaving Template
Here are some tips to keep in mind when creating a reference letter for an employee leaving a company:
Title:
Start by creating a title for your reference letter. This title should clearly indicate what the letter is about and who it is for.
For example, “Reference Letter for John Smith’s Employment at ABC Company.”
Detailed Explanation:
Next, provide a detailed explanation of the employee’s duties and responsibilities during their time at the company. This should include specific accomplishments and contributions that the employee made to the company.
For example, “During his time at ABC Company, John was responsible for managing the sales team and increasing revenue by 15%. He was instrumental in developing new products and expanding our customer base.”
Examples:
Example 1: Reference Letter for Excellent Sales Performance
Greeting:
Dear Hiring Manager,
Letter Body:
I am writing this letter to recommend Sarah Johnson for any sales position she is applying for. Sarah has been working in our sales department for the last three years and has consistently been one of our top-performing salespeople. Her excellent sales performance has helped our company achieve its goals and maintain its position as a leader in our industry.
Sarah has excellent communication skills and is able to effectively engage with clients, build relationships and close deals. Her ability to meet targets and exceed expectations has earned her the respect of her colleagues and management team. She has also shown exceptional leadership skills in mentoring and coaching new sales staff.
Complimentary Close:
Regards,
John Smith
Example 2: Reference Letter for Exceptional Work Ethic
Greeting:
Dear Hiring Manager,
Letter Body:
I am writing this letter to recommend Adam Brown for any job he is applying for. Adam has been working with our accounting department for the last five years and has shown exceptional work ethic and dedication to his job. His attention to detail and ability to meet deadlines has been invaluable to our company.
Adam is a team player who is always willing to go above and beyond to help his colleagues. He has excellent problem-solving skills and is able to handle complex accounting issues with ease. His professionalism and positive attitude have made him a valuable asset to our team.
Complimentary Close:
Best regards,
Jane Doe
Example 3: Reference Letter for Customer Service skills
Greeting:
Dear Hiring Manager,
Letter Body:
I am writing to recommend Maria Garcia for any customer service position she may apply for. Maria has been an exceptional member of our customer service team for the past three years. Her positive attitude, problem-solving skills and ability to empathize with customers have been invaluable to our company.
Maria is a quick learner who is always willing to take on new challenges. She is able to multitask and handle a high volume of customer inquiries with ease. Her dedication to providing excellent customer service has resulted in many positive customer reviews and has helped our company maintain a strong reputation.
Complimentary Close:
Best regards,
John Smith
Example 4: Reference Letter for Creative Skills
Greeting:
Dear Hiring Manager,
Letter Body:
I am writing to recommend Jane Johnson for any creative position she may apply for. Jane has been an integral member of our marketing team for the past two years. Her creativity, attention to detail and ability to think outside the box have been invaluable to our company.
Jane is a team player who is always willing to collaborate and share her ideas with her colleagues. She has excellent communication skills and is able to effectively present her creative ideas to clients. Her work has resulted in many successful marketing campaigns and has helped our company achieve its goals.
Complimentary Close:
Best regards,
Susan Lee
Example 5: Reference Letter for Technical Skills
Greeting:
Dear Hiring Manager,
Letter Body:
I am writing to recommend Tom Smith for any technical position he may apply for. Tom has been an exceptional member of our IT department for the past four years. His technical skills, attention to detail and ability to troubleshoot complex issues have been invaluable to our company.
Tom is a quick learner who is always willing to take on new challenges. He has excellent problem-solving skills and is able to work independently or as part of a team. His dedication to his work has resulted in many successful IT projects and has helped our company stay at the forefront of technology.
Complimentary Close:
Best regards,
John Doe
Example 6: Reference Letter for Leadership Skills
Greeting:
Dear Hiring Manager,
Letter Body:
I am writing to recommend Jack Black for any leadership position he may apply for. Jack has been an exceptional member of our management team for the past five years. His leadership skills, ability to motivate his team and dedication to his job have been invaluable to our company.
Jack is an effective communicator who is able to clearly articulate his vision and goals to his team. He is able to delegate tasks effectively and is always willing to provide guidance and support when needed. His dedication to his team has resulted in high employee satisfaction and has helped our company maintain a positive work culture.
Complimentary Close:
Best regards,
Jane Smith
Frequently Asked Questions
Q: What should I include in a reference letter?
A: A reference letter should include the employee’s duties and responsibilities, specific accomplishments and contributions that the employee made to the company, and any particular skills or abilities that the employee demonstrated during their time at the company.
Q: Is it necessary to provide a reference letter for an employee leaving a company?
A: While it is not mandatory to provide a reference letter for an employee leaving a company, it is considered a professional courtesy to do so. A reference letter can help the employee in their job search and can also reflect positively on the company.
Q: Can I use this reference letter template for any type of employee?
A: Yes, this template can be used for any type of employee, regardless of their job title or industry.
Q: Should I include any negative feedback in the reference letter?
A: No, a reference letter should only include positive feedback and recommendations. If there are any negative issues with the employee’s performance, these should be addressed separately.
Q: Should I sign the reference letter?
A: Yes, the reference letter should be signed by the employee’s supervisor or manager.
Q: Can I edit the examples provided to suit my needs?
A: Yes, the examples provided are intended as a starting point and can be edited as needed to fit the specific circumstances of the employee and their job performance.
Conclusion
Providing a reference letter for an employee leaving a company can be a valuable way to show your appreciation for their contributions to the company and help them in their next job search. With this template and the tips provided, you can create a reference letter that is professional, effective and tailored to the needs of your employee.