When you receive a letter that you need to respond to, it’s important to acknowledge the sender’s original message. One common way to do this is by using the phrase “Reference Is Made To Your Letter Dated”. Here are some tips and examples to help you use this phrase effectively in your correspondence.
Tips for Using “Reference Is Made To Your Letter Dated”
If you’re not sure how to start your response to a letter, using “Reference Is Made To Your Letter Dated” is a good way to begin. Here are some tips to keep in mind:
1. Keep it brief
You don’t need to elaborate on the phrase “Reference Is Made To Your Letter Dated”. Simply including it at the beginning of your response is enough to show that you’ve read and understood the original message.
2. Create an introduction
Begin your response with a separate paragraph that includes the phrase “Reference Is Made To Your Letter Dated”. This will make it clear to the reader that you’re responding to their message.
3. Provide an explanation
In the next paragraph, briefly explain why you’re writing to the sender. For example, you could say “I am writing to let you know that we have received your request for a refund”.
4. Offer examples
Provide examples of how to use “Reference Is Made To Your Letter Dated” in different situations. Readers can then edit these examples as needed to fit their specific circumstances.
Examples of “Reference Is Made To Your Letter Dated”
Request for Payment
Greetings,
Reference Is Made To Your Letter Dated June 1st, 2021. We would like to remind you that payment for the outstanding balance of $500 is due on July 1st, 2021. Please let us know if you need any further clarification regarding your account.
Best regards,
Your Name
Request for Information
Dear Sir/Madam,
Reference Is Made To Your Letter Dated May 15th, 2021. We appreciate your interest in our company and would be happy to provide you with more information regarding our services. Please let us know if you have any specific questions or requirements.
Thank you for your time.
Sincerely,
Your Name
Request for Proposal
Dear [Client’s Name],
Reference Is Made To Your Letter Dated April 1st, 2021. We are pleased to submit our proposal for the [Project Name]. Our team has extensive experience in this area and we are confident that we can deliver a high-quality solution that meets your requirements.
Please review the attached proposal and let us know if you have any questions or concerns.
Sincerely,
Your Name
Request for Extension
Dear [Recipient’s Name],
Reference Is Made To Your Letter Dated February 28th, 2021. We are writing to request an extension on the deadline for the [Project Name]. Due to unforeseen circumstances, we need additional time to complete the project to our usual high standards.
We hope you can grant us an extension of [Number of Days] days. Thank you for your understanding and cooperation.
Best regards,
Your Name
Response to Complaint
Dear [Complainant’s Name],
Reference Is Made To Your Letter Dated January 15th, 2021 regarding the issue you raised with our customer service representatives.
We apologize for any inconvenience caused and can assure you that we take all complaints seriously. We have investigated the issue and are taking steps to ensure that it doesn’t happen again in the future.
Thank you for bringing this to our attention.
Yours sincerely,
Your Name
Confirmation of Order
Dear [Customer Name],
Reference Is Made To Your Letter Dated November 1st, 2020 regarding the order of [Product Name]. We would like to confirm that we have received your order and are processing it.
You will receive a separate email with the expected delivery date and any additional information regarding your order.
Thank you for your business.
Best regards,
Your Name
Frequently Asked Questions
How do I use “Reference Is Made To Your Letter Dated” in my response?
You can use the phrase “Reference Is Made To Your Letter Dated” at the beginning of your response to acknowledge the sender’s original message. This shows that you’ve read and understood their letter.
Do I need to include an explanation after using “Reference Is Made To Your Letter Dated”?
Yes, it’s a good idea to provide an explanation in the next paragraph. This shows the reader why you’re responding to their letter and what action you’re taking.
What are some common situations where I would use “Reference Is Made To Your Letter Dated”?
You could use “Reference Is Made To Your Letter Dated” in a variety of situations, such as responding to a request for payment, providing information, submitting a proposal, or confirming an order.
Can I edit the examples provided in this article?
Yes, feel free to edit the examples to fit your specific situation. These examples are provided as a starting point to help you use “Reference Is Made To Your Letter Dated” effectively.
How can I make sure my response is professional and courteous?
Make sure your response is well-written and free of errors. Use a professional tone and avoid using slang or informal language. Thank the recipient for their time and cooperation.
What should I do if I don’t have enough information to respond?
If you don’t have enough information to respond to the letter, politely ask the sender for clarification. This shows that you’re taking their concerns seriously and want to provide the best possible response.
Is it necessary to include a complimentary close in my response?
Yes, it’s a good idea to include a complimentary close, such as “Sincerely” or “Best regards”. This shows that you appreciate the reader’s time and are ending the correspondence in a polite and professional manner.
Conclusion
Using “Reference Is Made To Your Letter Dated” is a simple yet effective way to acknowledge the sender’s original message and provide a professional response. Follow these tips and examples to ensure that your correspondence is clear, courteous, and effective.