When writing a letter, you may come across the phrase “Reference Is Made To Your Letter” as an opening. This phrase is commonly used to refer to a previous letter that was received from the reader. Here’s how you can use this phrase in your letter writing:
When you receive a letter and need to respond to it, you can use the phrase “Reference Is Made To Your Letter” to acknowledge that you have received the reader’s communication. This phrase can be used as an introduction to your letter, followed by an explanation of what you are responding to or what actions you will be taking based on the reader’s request or feedback.
To make your letter writing process easier, you can find examples of letters that use this phrase and edit them as needed to fit your specific situation.
Tips for Using “Reference Is Made To Your Letter”
If you are unsure about how to use “Reference Is Made To Your Letter” in your letter writing, here are a few tips to keep in mind:
Example 1: Response to a Request for Information
Dear [Reader’s Name],
Reference is made to your letter dated [Date] in which you requested more information about our new product line. We are pleased to provide you with the following details:
[Insert Details Here]
We hope this information is helpful to you. If you have any further questions or inquiries, please do not hesitate to contact us at any time.
Sincerely,
[Your Name]
Example 2: Follow-Up on an Order
Dear [Reader’s Name],
Reference is made to your letter dated [Date] in which you placed an order for [Product/Service]. We would like to confirm that your order has been received and is currently being processed.
We expect to ship your order within [Timeframe] and will send you a notification once it has been dispatched. If you have any further questions or concerns, please do not hesitate to contact us at any time.
Thank you for your continued business.
Sincerely,
[Your Name]
Example 3: Response to a Complaint
Dear [Reader’s Name],
Reference is made to your letter dated [Date] in which you brought to our attention an issue you experienced with our [Product/Service]. We apologize for any inconvenience this may have caused you.
We have investigated the matter and would like to offer you the following solution [Insert Solution Here]. We hope this will resolve your issue and restore your satisfaction with our company.
Thank you for bringing this matter to our attention. We value your feedback as it helps us to improve our products and services.
Sincerely,
[Your Name]
Example 4: Response to a Job Application
Dear [Reader’s Name],
Reference is made to your letter dated [Date] in which you submitted your application for the position of [Job Title]. We appreciate your interest in our company and are pleased to inform you that your application has been received.
We will carefully review your application and contact you if we require any further information or if you are shortlisted for an interview. We appreciate your patience and understanding during this process.
Thank you for your interest in joining our team.
Sincerely,
[Your Name]
Example 5: Request for Information
Dear [Reader’s Name],
Reference is made to our conversation on [Date] in which we discussed [Topic]. I am writing to request more information about [Specific Information Requested].
If you could provide me with the requested information by [Date], it would be greatly appreciated. If you have any questions or need clarification on this matter, please do not hesitate to contact me at any time.
Thank you for your assistance.
Sincerely,
[Your Name]
Example 6: Request for a Meeting
Dear [Reader’s Name],
Reference is made to our recent correspondence in which we discussed [Topic]. I would like to request a meeting with you to discuss this matter further.
If you are available, please let me know your preferred date and time for the meeting. I look forward to hearing from you soon.
Thank you for your time and attention.
Sincerely,
[Your Name]
Frequently Asked Questions
What is the purpose of “Reference Is Made To Your Letter” in a letter?
The purpose of using “Reference Is Made To Your Letter” in a letter is to acknowledge that you have received the reader’s communication and are responding to it in your own letter. This phrase helps to ensure that the reader knows that their message has been received and is being acted upon.
How can I make my letter using “Reference Is Made To Your Letter” sound more professional?
To make your letter sound more professional when using “Reference Is Made To Your Letter,” be sure to use appropriate language and tone throughout the letter. Use formal language and avoid using slang or colloquial terms. Additionally, make sure to proofread your letter for spelling and grammar errors.
What should I do if I can’t find an example of a letter using “Reference Is Made To Your Letter” that fits my situation?
If you can’t find an example of a letter using “Reference Is Made To Your Letter” that fits your situation, try to write your own letter using the tips provided in this article. Be sure to focus on the purpose of the letter and use appropriate language and tone throughout.
Can I use “Reference Is Made To Your Letter” in an email?
Yes, you can use “Reference Is Made To Your Letter” in an email when acknowledging a previous email from the reader. The same principles apply in using appropriate language and tone throughout the email.
What other phrases can I use instead of “Reference Is Made To Your Letter” in a letter?
Other phrases you can use instead of “Reference Is Made To Your Letter” in a letter include “In response to your letter dated [Date],” “Regarding your letter dated [Date],” or “Thank you for your letter dated [Date].” These phrases serve the same purpose of acknowledging the reader’s communication and responding to it in your own letter.
Should I always use “Reference Is Made To Your Letter” in a letter?
While it isn’t necessary to use “Reference Is Made To Your Letter” in every letter, it is a useful phrase to have in your letter writing toolkit. Using this phrase can help to ensure that you are responding to the reader’s communication and shows that you are taking their message seriously.
Is it okay to use “Reference Is Made To Your Letter” in a formal business letter?
Yes, it is perfectly acceptable to use “Reference Is Made To Your Letter” in a formal business letter. This phrase helps to ensure that the reader knows that their message has been received and is being acted upon, which is important in a professional setting.
Conclusion
Using “Reference Is Made To Your Letter” in your letter writing can help to acknowledge the reader’s communication and ensure that you are responding to their message appropriately. By following the tips and examples provided in this article, you can use this phrase effectively in your own letter writing.