When resigning from a job, it’s important to do so professionally and courteously. One way to do this is by sending a two weeks’ notice email to your boss or HR department. In this article, we’ll provide sample letters for different scenarios, tips on how to write a professional email, and FAQs to help you navigate the process.
Sample Letters
Personal Reasons
Dear [Manager’s Name],
It is with mixed emotions that I announce my resignation from [Company Name]. I have accepted a position with another company that aligns better with my personal goals. My last day of work will be [Date]. I am grateful for the opportunities and experiences I have had at [Company Name], and I will do everything I can to ensure a smooth transition during the next two weeks.
Sincerely,
[Your Name]
Career Advancement
Dear [Manager’s Name],
I am writing to submit my resignation from [Company Name], effective [Date]. After careful consideration, I have decided to accept a new opportunity that will allow me to further my career goals. I want to thank you and the entire team at [Company Name] for your support and guidance during my time here.
Best regards,
[Your Name]
Unhappy With Job
Dear [Manager’s Name],
I regret to inform you that I will be resigning from my position at [Company Name], effective [Date]. While I have enjoyed working with the team, I have come to the difficult decision that it is time for me to pursue other opportunities. I appreciate the experience and growth I have gained during my time here.
Thank you,
[Your Name]
Relocation
Dear [Manager’s Name],
Please accept this email as my official resignation from [Company Name], effective [Date]. Unfortunately, I will be relocating to [City/State Name] in the near future, and will not be able to continue my employment with [Company Name]. I want to thank you and the whole team for the opportunities and support you have provided me.
Best regards,
[Your Name]
Medical Reasons
Dear [Manager’s Name],
It is with deep regret that I submit my resignation from [Company Name], effective [Date]. Unfortunately, I have recently been diagnosed with a medical condition that will require me to take a leave of absence. I want to thank you and the whole team for your support and understanding during my time at [Company Name].
Sincerely,
[Your Name]
No Reason Given
Dear [Manager’s Name],
After much consideration, I have decided to resign from my position at [Company Name], effective [Date]. I appreciate the opportunity you have given me to work with the team at [Company Name]. I will do everything I can to ensure a smooth transition during my remaining time here.
Thank you,
[Your Name]
Short and Sweet
Dear [Manager’s Name],
This email serves as my two weeks’ notice of resignation from [Company Name], effective [Date]. Thank you for the opportunity to work with the team at [Company Name].
Best regards,
[Your Name]
Tips on Writing a Professional Email
When writing your two weeks’ notice email, keep these tips in mind:
- Be polite and professional.
- Mention the reason for your resignation, but keep it brief and positive.
- Provide a specific date for your last day of work.
- Offer to help with the transition process.
- Express gratitude for the opportunities you’ve had at the company.
- Proofread your email carefully before sending it.
Frequently Asked Questions
What is a two weeks’ notice email?
A two weeks’ notice email is a professional document that an employee sends to their employer to inform them of their resignation. It typically includes the reason for resigning, the date of the employee’s last day of work, and thanks for the opportunity to work at the company.
What should I include in my two weeks’ notice email?
Your two weeks’ notice email should include:
- Your name and position
- The date you are submitting your notice
- The date of your last day of work
- The reason for your resignation (optional)
- Thanks for the opportunity to work at the company
- An offer to help with the transition process
How far in advance should I submit my two weeks’ notice email?
Give your employer at least two weeks’ notice before your last day of work. This will give them enough time to prepare for your departure and find a replacement if necessary.
Can I submit my two weeks’ notice email via text message or social media?
No. It’s important to submit your two weeks’ notice email via a professional email or letter. This shows that you take your resignation seriously and respect your employer and colleagues.
What if my employer asks me to stay longer than two weeks?
If you’re able to stay longer than two weeks, and you’re willing to, you can offer to do so. However, if you have already accepted a job offer elsewhere, it’s important to prioritize your new job.
What if I don’t have a new job lined up?
If you don’t have a new job lined up, it’s still important to resign professionally and courteously. You can mention that you are leaving to pursue other opportunities or to take a break, but avoid saying anything negative about the company or your colleagues.
Conclusion
Writing a two weeks’ notice email can be challenging, but it’s an important part of leaving a job professionally and courteously. Use the sample letters and tips in this article to help you write a strong and effective email, and refer to the FAQs if you have any questions or concerns.