When it comes to sending a pending employment letter, it’s important to strike the right tone and provide all the necessary details. Whether you’re drafting a letter for yourself or for someone else, you want to ensure that the letter is well-written and professional. To help you out, we’ve compiled a list of tips and examples to get you started.
What is a pending employment letter?
A pending employment letter is a document that is sent by an employer to a prospective employee to inform them that they are being considered for a position within the company. The letter typically outlines the terms of the job offer, including the job title, salary, benefits, and start date. Additionally, the letter may include any contingencies that must be met before the offer can be finalized, such as passing a background check or drug test.
Examples of Pending Employment Letter Samples
Example 1: Job Offer
Dear [Applicant Name],
We are pleased to inform you that you have been selected for the position of [Job Title]. Your starting salary will be [Salary], and you will be eligible for health insurance benefits after 90 days of employment.
Before we can make this offer official, we will need to conduct a background check and drug test. Please let us know if you have any questions or concerns, and we look forward to having you join our team.
Sincerely,
[Employer Name]
Example 2: Contingent Offer
Dear [Applicant Name],
We are pleased to offer you the position of [Job Title] at [Company Name]. However, this offer is contingent on the successful completion of a background check and drug test. We will contact you shortly with further instructions on how to proceed.
If you have any questions or concerns, please do not hesitate to reach out to us. We look forward to welcoming you to our team.
Best regards,
[Employer Name]
Example 3: Follow-Up
Dear [Applicant Name],
We wanted to follow up with you regarding the position of [Job Title] at [Company Name]. We are still in the process of reviewing candidates and hope to have a decision within the next week.
We appreciate your patience and interest in our company, and we will be in touch as soon as we have an update.
Thank you,
[Employer Name]
Example 4: Rejection
Dear [Applicant Name],
Thank you for your interest in the position of [Job Title] at [Company Name]. After careful consideration, we have decided to move forward with another candidate.
We appreciate the time and effort you put into the application process, and we wish you all the best in your job search.
Sincerely,
[Employer Name]
Example 5: Acceptance
Dear [Employer Name],
Thank you for offering me the position of [Job Title] at [Company Name]. I am excited to accept this offer and look forward to starting on [Start Date].
Please let me know if there are any additional details that I need to be aware of, and I will be in touch soon to schedule a time to complete the necessary paperwork.
Thank you again,
[Applicant Name]
Example 6: Negotiation
Dear [Employer Name],
Thank you for offering me the position of [Job Title] at [Company Name]. While I am excited about the opportunity to work with your team, I was hoping to negotiate the starting salary.
Based on my experience and qualifications, I was hoping to start at [Desired Salary]. Please let me know if this is something that is feasible, and I look forward to hearing back from you soon.
Best regards,
[Applicant Name]
Tips for Writing a Pending Employment Letter
When writing a pending employment letter, there are a few key things to keep in mind:
Be clear and concise.
The letter should be easy to read and understand, so make sure to keep your sentences short and to the point. Use bullet points or numbered lists to break up the text and make it easier to follow.
Include all necessary details.
Make sure to include all relevant information, such as the job title, salary, benefits, start date, and any contingencies or conditions that must be met before the offer can be finalized.
Be professional.
The letter should be written in a professional tone, and you should avoid using slang or casual language. Use a formal greeting and sign off with a complimentary close.
Edit and proofread.
Before sending the letter, make sure to proofread it for errors and typos. You may also want to have someone else review it for you to ensure that it is clear and professional.
Frequently Asked Questions
Q: What should be included in a pending employment letter?
A: A pending employment letter should include the job title, salary, benefits, start date, and any contingencies or conditions that must be met before the offer can be finalized.
Q: How should a pending employment letter be formatted?
A: A pending employment letter should be formatted as a formal business letter, with a professional greeting and complimentary close. Use bullet points or numbered lists to make the text easier to read.
Q: How long should a pending employment letter be?
A: A pending employment letter should be concise and to the point, usually no more than one page long. Use bullet points or numbered lists to break up the text and make it easier to read.
Q: How should I address the recipient of the letter?
A: Use a formal greeting, such as “Dear [Applicant Name]” or “To Whom It May Concern.” Avoid using slang or casual language.
Q: Can I negotiate the terms of the job offer in a pending employment letter?
A: Yes, you can negotiate the terms of the job offer in a pending employment letter. Make sure to be polite and professional in your request, and be prepared to provide reasons for your request.
Q: Should I send a pending employment letter via email or regular mail?
A: Either option is acceptable, but sending the letter via email is usually faster and more convenient. If you choose to send it via regular mail, make sure to use a professional-looking envelope and stamp.
Conclusion
Writing a pending employment letter can be a daunting task, but with these tips and examples, you should feel more confident in your ability to draft a professional and effective letter. Remember to be clear and concise, include all necessary details, and edit and proofread your letter before sending it. Good luck!