Asking someone to write a letter of recommendation can be a daunting task, but it’s an essential part of the job or school application process. However, it’s not uncommon for the person asked to forget, leaving the applicant in a tough spot. That’s why a letter of recommendation reminder sample can be helpful. Here’s everything you need to know to write an effective reminder.
Tips for Writing a Letter Of Recommendation Reminder Sample
Here are some tips for creating a letter of recommendation reminder sample:
1. Start with a title. Your title should be clear and concise, so the recipient knows what the letter is about at a glance.
2. Keep it brief. Your reminder should be short and to the point. You don’t want to waste the recipient’s time or make them feel guilty for forgetting.
3. Provide an explanation. Let the recipient know why the letter of recommendation is important and how it will help the applicant.
4. Offer examples. Give the recipient some examples of what to include in the letter to make the process easier.
Letter Of Recommendation Reminder Sample Examples
Reminder for Job Application
Dear [Name],
I hope this message finds you well. I wanted to follow up on the letter of recommendation you kindly agreed to write for me for my job application to [Company Name]. The deadline for submission is quickly approaching, and I wanted to confirm that you have all the necessary information to complete the letter. I would be happy to provide any additional details, if needed. Thank you again for your support.
Sincerely,
[Your Name]
Reminder for School Application
Dear [Name],
I’m reaching out to follow up on the letter of recommendation you agreed to write for me for my school application to [School Name]. The deadline is coming up soon, and I wanted to make sure you have all the information you need to complete the letter. Please let me know if there’s anything else you need from me. I really appreciate your help and support.
Best regards,
[Your Name]
Gentle Reminder
Dear [Name],
I hope this message finds you well. I wanted to follow up on the letter of recommendation you agreed to write for me. I understand that life can get busy, and I just wanted to gently remind you that the deadline is fast approaching. I appreciate your support and efforts on my behalf, and I wanted to thank you in advance for your help.
Warm regards,
[Your Name]
Follow Up Reminder
Dear [Name],
I hope this message finds you well. I wanted to follow up on the letter of recommendation you agreed to write for me. I just wanted to check in and see if you need anything else from me to complete the letter. I appreciate your time and effort on my behalf and wanted to thank you for your support.
Best regards,
[Your Name]
Reminder with Additional Information
Dear [Name],
I hope you’re doing well. I wanted to follow up on the letter of recommendation you agreed to write for me for my application to [position/school]. I wanted to give you some additional information that might be helpful in crafting your letter. [Provide additional information here]. Please let me know if you have any questions or if there’s anything else you need from me. Thank you again for your time and support.
Best regards,
[Your Name]
Urgent Reminder
Dear [Name],
I hope this message finds you well. I wanted to follow up on the letter of recommendation you agreed to write for me. I understand that your time is valuable, but the deadline is quickly approaching, and I wanted to kindly ask if you’ve had a chance to start working on it. I’m grateful for your support, and I really appreciate any efforts you can make.
Sincerely,
[Your Name]
Grateful Reminder
Dear [Name],
I hope this message finds you well. I wanted to follow up on the letter of recommendation you agreed to write for me. I can’t thank you enough for taking the time to support me in this way. I understand that life can get busy, and I just wanted to check in and see if you need any additional information or if there’s anything else I can help with to make the process easier for you. Thank you again for your kindness and support.
Warm regards,
[Your Name]
Frequently Asked Questions
What should I include in my letter of recommendation reminder sample?
Your reminder should include a brief introduction, an explanation of why the letter of recommendation is important, and an offer to provide examples or additional information if needed. Keep it short and to the point, and be sure to thank the recipient for their time and support.
How do I phrase my reminder?
Be polite and professional in your reminder. Start with a greeting that’s appropriate for your relationship with the recipient, and thank them for their willingness to write the letter. Then, explain why the letter is important and gently remind them of the deadline. Offer to provide additional information or examples if needed, and thank them again for their time and support.
When should I send my reminder?
You should send your reminder about two weeks before the deadline for the letter of recommendation. This gives the recipient enough time to complete the letter without feeling rushed or stressed.
How often should I send reminders?
You should send one reminder about two weeks before the deadline. If you haven’t heard back from the recipient by the deadline, it’s appropriate to send one more reminder. However, if you still don’t hear back, it’s best to assume they’re unable to write the letter and move on.
What if the recipient still doesn’t write the letter?
If the recipient still hasn’t written the letter after your reminders, it’s best to assume they’re unable to do so and move on. It’s not appropriate to pester or guilt them into writing the letter, as this can damage your relationship and reputation.
What if I need the letter urgently?
If you need the letter urgently, it’s appropriate to politely explain the situation to the recipient and ask if they’re able to expedite the process. However, it’s important to be respectful of their time and effort, as they may have other commitments or responsibilities that prevent them from completing the letter quickly.
Conclusion
A letter of recommendation reminder sample can be a helpful tool in ensuring that your letters are completed on time and to a high standard. By following these tips and examples, you can create a polite and professional reminder that encourages the recipient to complete the letter without feeling pressured or stressed.