If you’re looking to rent a property, you may be required to submit a letter of intent to the landlord or property manager. This letter serves as an introduction and outlines your intentions to rent the property. To help you get started, we’ve compiled 7 examples of letter of intent sample for rental that you can use as a guide. Feel free to edit them as needed to fit your specific needs and situation.
Example 1 – Introduction Letter
Greeting,
I am writing this letter to express my interest in renting your property located at [Property Address]. I came across your listing on [Website/Source] and it caught my attention due to its location and the amenities offered. As a responsible tenant, I assure you that I will take good care of the property and abide by all the rules and regulations as stated in the lease agreement.
Thank you for your time and consideration. I look forward to hearing from you soon.
Best regards,
[Your Name]
Example 2 – Job Transfer Letter
Dear [Landlord/Property Manager Name],
I am writing this letter to express my interest in renting your property located at [Property Address]. I will be moving to [City/State] due to a job transfer and need a place to stay. I believe that your property is the perfect fit for me as it is located near my new workplace and meets all my criteria for a comfortable living space.
Please find attached my employment verification letter along with my credit report and rental history. I hope that we can move forward with the rental process and I look forward to hearing from you soon.
Sincerely,
[Your Name]
Example 3 – Pet Request Letter
Dear [Landlord/Property Manager Name],
I am writing to express my interest in renting your property located at [Property Address]. I am a responsible pet owner and would like to request permission to bring my [Pet Breed and Name] with me to the property. She is well-trained, vaccinated, and has never caused any damage to previous rental properties.
I understand that there may be an additional pet deposit or monthly fee required, and I am willing to comply with any pet-related policies or restrictions that may be in place. Please let me know if this request is possible and what the next steps are in the rental process.
Thank you for your time and consideration.
Best regards,
[Your Name]
Example 4 – Lease Renewal Letter
Dear [Landlord/Property Manager Name],
I am writing to request a lease renewal for the property located at [Property Address]. I have been a tenant for [Number of Years] and have enjoyed living in this community. As my lease agreement is set to expire on [Lease Expiration Date], I would like to extend my stay for another [Number of Months/Years].
Please let me know if this is possible and what the next steps are in the rental process. I am open to negotiating the rent amount and lease terms if needed.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Example 5 – Early Termination Letter
Dear [Landlord/Property Manager Name],
I am writing to inform you that I need to terminate my lease agreement early due to [Reason for Early Termination]. I understand that this may cause inconvenience and I apologize for any disruption this may cause.
I am willing to provide [Number of Days] notice and will do my best to ensure that the property is left in a clean and orderly condition. Please let me know if there are any requirements or procedures that I need to follow to ensure a smooth transition.
Thank you for your understanding and cooperation.
Best regards,
[Your Name]
Example 6 – Rent Reduction Request Letter
Dear [Landlord/Property Manager Name],
I am writing to request a rent reduction for the property located at [Property Address]. Due to the current economic climate and my financial situation, I am finding it difficult to keep up with the current rent amount. I have been a responsible tenant and have never been late with my rent payments.
Please consider my request for a rent reduction of [Amount] per month for the next [Number of Months]. I am willing to sign a new lease agreement with the revised rent amount and will continue to abide by all the rules and regulations as stated in the original lease agreement. Thank you for your time and consideration.
Sincerely,
[Your Name]
Example 7 – Late Rent Payment Letter
Dear [Landlord/Property Manager Name],
I am writing to apologize for the late rent payment for the property located at [Property Address]. Due to unforeseen circumstances, I was unable to make the rent payment on time. I understand that this may cause inconvenience and I apologize for any inconvenience this may cause.
Please find attached the rent payment along with the late fee as stated in the lease agreement. I assure you that this will not happen again and I will make sure to pay the rent amount on time in the future.
Thank you for your understanding and cooperation.
Best regards,
[Your Name]
Tips for Writing a Letter of Intent for Rental
When writing a letter of intent for rental, here are some tips to keep in mind:
- Address the landlord or property manager by name
- Introduce yourself and explain why you are interested in the property
- Provide relevant details such as your rental history, employment status, and income
- Be clear about your intention to rent the property and any special requests or requirements
- Close the letter by thanking the landlord or property manager for their time and consideration
Frequently Asked Questions
Q: Do I need to include my credit report and rental history in the letter of intent?
No, you do not need to include your credit report and rental history in the letter of intent. However, it’s a good idea to have these documents ready in case the landlord or property manager requests them as part of the rental application process.
Q: How long should the letter of intent be?
The letter of intent should be concise and to the point, typically no more than one page long. Aim for 40 to 50 sentences in total.
Q: Can I negotiate the rent amount in the letter of intent?
Yes, you can negotiate the rent amount in the letter of intent. However, it’s important to be realistic and reasonable in your request. Consider the current market rates in the area and any other factors that may impact the rent amount.
Q: Should I mention my pets in the letter of intent?
If you have pets and plan to bring them with you to the rental property, it’s a good idea to mention them in the letter of intent. This will give the landlord or property manager a heads up and allow them to make any necessary arrangements or policy clarifications.
Q: Can I use a letter of intent for subleasing?
Yes, you can use a letter of intent for subleasing. However, it’s important to obtain the landlord’s or property manager’s permission and follow any procedures or restrictions outlined in the original lease agreement.
Q: How long does it take for the landlord or property manager to respond to a letter of intent?
The response time may vary depending on the landlord or property manager’s schedule and workload. It’s a good idea to follow up after a few days if you haven’t heard back yet.
Q: Can I use a letter of intent for commercial rental?
Yes, you can use a letter of intent for commercial rental. However, the content and format may differ from a letter of intent for residential rental. It’s important to research and follow any legal requirements or industry standards for commercial rental.
Conclusion
Writing a letter of intent for rental can help you make a good impression and increase your chances of getting the property you want. By using the examples and tips provided in this article, you can create a compelling and effective letter that highlights your strengths and intentions as a tenant.