If you’re planning to rent a commercial or residential space, you’ll need to write a letter of intent. This letter outlines your intention to rent the space and includes important details such as the rental term, rent amount, and any special requirements. To help you get started, we’ve prepared seven letter of intent for rental space samples that you can edit as needed.
Example 1: Rental Application
Dear Landlord,
I am interested in renting the property located at 123 Main Street for a period of 12 months starting on September 1st. I am willing to pay the monthly rent of $1,200 and an additional security deposit of $1,200. My credit score is 720 and I have a stable income of $60,000 per year.
Please let me know if you require any additional information or documentation. I look forward to hearing back from you.
Sincerely,
John Smith
Example 2: Lease Renewal
Dear Landlord,
I am writing to express my interest in renewing my lease for the property located at 456 Oak Avenue. My current lease expires on October 31st, and I would like to extend it for another year. I am willing to pay the current monthly rent of $1,500 and sign a new lease agreement with any updated terms.
Please let me know if this is possible and if there are any additional requirements or fees. I appreciate your time and consideration.
Best regards,
Jane Doe
Example 3: Commercial Space
Dear Property Manager,
I am interested in renting the commercial space located at 789 Market Street for my new clothing store. I require an open floor plan with at least 1,000 square feet of space, a private bathroom, and ample parking for customers. I am willing to sign a lease for three years with a monthly rent of $2,500.
Please let me know if there are any additional requirements or fees. I am excited about the opportunity to open my business in your property and look forward to your response.
Thank you,
Samantha Lee
Example 4: Sublease Request
Dear Tenant,
I am interested in subleasing the room that you currently occupy in the apartment located at 234 Elm Street. I require a private bedroom with access to the shared kitchen and bathroom, and I am willing to pay $800 per month. I understand that I will need to sign a sublease agreement with you and follow all of the rules outlined in your lease.
Please let me know if this is a possibility and if there are any additional requirements or fees. I look forward to hearing back from you.
Best regards,
David Kim
Example 5: Vacancy Inquiry
Dear Property Manager,
I am interested in renting a one-bedroom apartment in your building located at 345 Pine Street. I am looking for an apartment with a balcony, a washer and dryer in-unit, and access to a fitness center. I am willing to pay up to $1,800 per month.
Please let me know if there are any vacancies that meet my requirements, and if so, what the application process entails. Thank you for your time and assistance.
Sincerely,
Emily Rodriguez
Example 6: Rent Reduction Request
Dear Landlord,
I am writing to request a reduction in my monthly rent for the property located at 567 Maple Avenue. Due to the COVID-19 pandemic, my income has been significantly impacted, and I am struggling to make ends meet. I am willing to sign a new lease agreement for a reduced rent amount of $1,200 per month, which is a $300 reduction from my current monthly rent.
Please let me know if this is a possibility and if there are any additional requirements or fees. Thank you for your understanding during these difficult times.
Best regards,
Robert Johnson
Example 7: Early Termination
Dear Landlord,
I am writing to inform you that I will need to terminate my lease for the property located at 890 Cedar Lane early due to unforeseen circumstances. My lease is set to expire on December 31st, but I will need to vacate the property on October 31st. I am willing to pay any fees associated with the early termination and return the keys to you by that date.
Please let me know if there are any additional requirements or fees. I appreciate your understanding and assistance during this time.
Sincerely,
Amy Nguyen
Tips for Writing a Letter of Intent for Rental Space
When writing a letter of intent for rental space, keep the following tips in mind:
- Be clear and concise in your language.
- Include all relevant details such as rental term, rent amount, and any special requirements.
- Use a professional tone and avoid using slang or informal language.
- Proofread your letter for any errors or typos.
- Be prepared to provide additional documentation or information if requested.
Frequently Asked Questions
Can I negotiate the rent amount in my letter of intent?
Yes, you can include a proposed rent amount in your letter of intent and negotiate with the landlord if needed. Keep in mind that the landlord may have specific policies or requirements regarding rent amounts and may not be willing to negotiate.
What should I include in my letter of intent for a commercial space?
In addition to the rental term and rent amount, you should include any specific requirements for the commercial space such as square footage, layout, parking, or accessibility features. You may also want to include information about your business and how it would benefit from the location.
Do I need to provide references in my letter of intent?
You may be asked to provide references or other documentation to support your rental application. However, it’s not always necessary to include this information in the letter of intent. Wait for the landlord to request any additional information before providing it.
Can I use a letter of intent to terminate my lease early?
Yes, you can use a letter of intent to inform your landlord that you need to terminate your lease early. However, you may still be responsible for paying any fees or penalties associated with the early termination, as outlined in your lease agreement.
Is it necessary to use a formal greeting in my letter of intent?
Yes, it’s important to use a formal greeting such as “Dear Landlord” or “Dear Property Manager” to show respect and professionalism. Avoid using informal or casual language in your letter.
Should I include my credit score and income in my letter of intent?
You may choose to include your credit score and income in your letter of intent to demonstrate your financial stability and ability to pay rent. However, this information is not always necessary and may be requested separately by the landlord if needed.
Conclusion
Writing a letter of intent for rental space can be a daunting task, but with these examples and tips, you’ll be well on your way to securing the space you need. Remember to be clear, concise, and professional in your language, and include all relevant details. Good luck!