When you leave your job, it’s important to write a Last Day of Employment Letter to inform your employer of your departure. This letter serves as a formal notice, detailing the date of your last day of work and any other necessary information. Here are some examples of Last Day of Employment Letters, tips, and FAQs to help you write a professional and effective letter.
Examples of Last Day of Employment Letters
Resignation
Dear [Manager’s Name],
I am writing to inform you of my resignation from my position as [Job Title] at [Company Name]. My last day of work will be [Date of Last Day]. I want to thank you and the team for the opportunities I have had here.
Sincerely,
[Your Name]
Retirement
Dear [Manager’s Name],
After [Number] years of dedicated service, I have decided to retire from my position as [Job Title] at [Company Name]. My last day of work will be [Date of Last Day]. I want to thank you and the team for the support and camaraderie throughout my career.
Best regards,
[Your Name]
Maternity Leave
Dear [Manager’s Name],
I am writing to inform you that my maternity leave will end on [Date]. Unfortunately, I will not be able to return to my position as [Job Title] at [Company Name]. My last day of work will be [Date of Last Day]. I want to express my gratitude for the support and kindness you have shown me during this time.
Sincerely,
[Your Name]
Relocation
Dear [Manager’s Name],
I am writing to inform you that I will be relocating to [City/State/Country] and will be unable to continue my position as [Job Title] at [Company Name]. My last day of work will be [Date of Last Day]. I have enjoyed my time at the company and appreciate the valuable experience and knowledge I have gained here.
Best regards,
[Your Name]
End of Contract
Dear [Manager’s Name],
I am writing to inform you that my contract as [Job Title] at [Company Name] will be expiring on [Date]. Therefore, my last day of work will be on that day. I want to thank you and the team for the wonderful working experience and the opportunity to work for such a professional and respected company.
Sincerely,
[Your Name]
Termination
Dear [Manager’s Name],
I am writing to inform you that I have been informed that my employment with [Company Name] will be ending on [Date]. I would like to thank you for the experience and knowledge that I have gained during my time here.
Sincerely,
[Your Name]
Tips for Writing a Last Day of Employment Letter
Here are some tips to help you write an effective Last Day of Employment Letter:
- Keep the letter concise and to the point.
- State the reason for leaving, whether it’s resignation, retirement, relocation or end of contract.
- Include the date of your last day of work.
- Express gratitude for the opportunity and experience gained while working at the company.
- Offer to help with the transition process if necessary.
- Proofread the letter for spelling and grammatical errors.
Frequently Asked Questions
Q: What should I include in my Last Day of Employment Letter?
A: Your Last Day of Employment Letter should include the reason for your departure, the date of your last day of work, and a statement of gratitude for the opportunity to work at the company.
Q: How far in advance should I submit my Last Day of Employment Letter?
A: It’s recommended to submit your Last Day of Employment Letter at least two weeks prior to your last day of work. This gives your employer time to make arrangements for your departure and plan for any necessary transitions.
Q: Should I offer to help with the transition process?
A: It’s always a good idea to offer to help with the transition process if necessary. This shows your dedication to the company and your willingness to help your colleagues during your departure.
Q: Do I need to state the reason for my departure in my Last Day of Employment Letter?
A: Yes, it’s important to state the reason for your departure in your Last Day of Employment Letter. This helps your employer understand your situation and plan accordingly.
Q: Can I submit my Last Day of Employment Letter via email?
A: Yes, you can submit your Last Day of Employment Letter via email. However, it’s recommended to follow up with a hard copy for your employer’s records.
Q: Should I address my Last Day of Employment Letter to my direct supervisor or to HR?
A: It depends on the company’s policy. It’s recommended to address the letter to your direct supervisor and CC HR for their records.
Conclusion
Writing a Last Day of Employment Letter is an essential step in leaving your job. By following the examples and tips provided, you can write a professional and effective letter that expresses your gratitude and ensures a smooth transition for your employer and colleagues. Remember to keep the letter concise and to the point, state the reason for your departure and include the date of your last day of work.