When leaving a job, it’s important to write a last day of employment letter to formally notify your employer of your departure. This letter serves as a form of courtesy to your employer, and it can also be helpful if you need to use them as a reference in the future. In this article, we will provide you with examples of last day of employment letter samples and tips on how to write one.
Examples of Last Day of Employment Letter Sample
Resignation Letter Sample
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Job Title] at [Company Name]. My last day of employment will be on [Date of Last Day].
Thank you for the opportunity to work at [Company Name], and for the support and guidance you have provided me throughout my time here. I have learned a lot and appreciate the experiences I have had.
Sincerely,
[Your Name]
Retirement Letter Sample
Dear [Manager’s Name],
I am writing to inform you that I have decided to retire from my position as [Job Title] at [Company Name]. My last day of employment will be on [Date of Last Day].
Thank you for the opportunity to work at [Company Name], and for the support and guidance you have provided me throughout my career here. I have learned a lot and appreciate the experiences I have had.
Sincerely,
[Your Name]
End of Contract Letter Sample
Dear [Manager’s Name],
I am writing to inform you that my contract as [Job Title] at [Company Name] will come to an end on [Date]. I will no longer be available for work after this date.
Thank you for giving me the opportunity to work at [Company Name]. I have enjoyed working with the team and appreciate everything I have learned here.
Sincerely,
[Your Name]
Termination Letter Sample (Employee)
Dear [Employee’s Name],
I am writing to inform you that your employment at [Company Name] will be terminated effective [Date of Termination].
Thank you for your service to [Company Name]. We appreciate the contributions you have made to our team, but unfortunately, we have to let you go due to [Reason for Termination].
Sincerely,
[Manager’s Name]
Termination Letter Sample (Employer)
Dear [Manager’s Name],
I am writing to inform you that I am resigning from my position at [Company Name], effective [Date of Resignation].
Thank you for the opportunities and experiences I have had while working at [Company Name]. Unfortunately, I feel that it is time for me to move on and explore new career options.
Sincerely,
[Your Name]
Maternity Leave Letter Sample
Dear [Manager’s Name],
I am writing to inform you that I will be going on maternity leave starting on [Date of Leave]. My last day of work will be on [Last Day of Work Before Leave].
Thank you for your support and understanding during this time. I look forward to returning to work after my leave is over.
Sincerely,
[Your Name]
Tips for Writing a Last Day of Employment Letter
Explain Your Reason for Leaving
One of the most important things to include in your last day of employment letter is your reason for leaving. This can help your employer understand your decision and provide them with important feedback on how they can improve their workplace for future employees.
Keep It Professional
While it’s important to be grateful and appreciative in your letter, it’s also important to maintain a professional tone. Avoid using overly emotional or negative language, and focus on expressing your gratitude and appreciation for your time with the company.
Offer Help with the Transition
If possible, offer to help with the transition process by training your replacement or providing guidance to coworkers before you leave. This can help ensure a smooth transition and maintain positive relationships with your coworkers and employer.
Provide Contact Information
Make sure to provide your contact information in your letter so that your employer can reach out to you if necessary. This can be especially important if you need to use your employer as a reference in the future.
Proofread and Edit
Before sending your letter, make sure to proofread and edit it for any spelling or grammatical errors. You want to make a good final impression on your employer, and a well-written letter can help ensure that.
Frequently Asked Questions (FAQ)
What should be included in a last day of employment letter?
A last day of employment letter should include your reason for leaving, your last day of work, an expression of gratitude, and your contact information. It can also be helpful to offer to help with the transition process if possible.
Is a last day of employment letter necessary?
While a last day of employment letter is not always necessary, it can be helpful to formally notify your employer of your departure and express your gratitude for your time with the company. It can also be helpful if you need to use your employer as a reference in the future.
What is the difference between a resignation letter and a last day of employment letter?
A resignation letter is a type of last day of employment letter that specifically states that you are resigning from your position. A last day of employment letter can also be used for other reasons, such as retirement or the end of a contract.
Should I mention any negative experiences in my last day of employment letter?
No, it’s best to maintain a positive and professional tone in your last day of employment letter. Avoid mentioning any negative experiences, and focus on expressing your gratitude for your time with the company.
How long should my last day of employment letter be?
Your last day of employment letter should be brief and to the point, but it should also include all the necessary information. Aim for a length of 40 to 50 sentences in total.
What should I do if I don’t know who to address my last day of employment letter to?
If you are unsure who to address your letter to, you can use a general salutation such as “To Whom It May Concern” or “Dear Hiring Manager.”
Conclusion
A last day of employment letter is an important form of courtesy when leaving a job. By following the examples and tips provided in this article, you can create a well-written letter that expresses your gratitude and professionalism.