When an employee decides to move on from their current job, it is essential to provide a job relieving letter to their employer. A job relieving letter from an employee is a formal document that indicates the employee’s resignation and the reason for leaving. In this article, we will provide you with sample letters and some tips to help you draft a proper job relieving letter.
Sample Letters:
Personal Reasons
Dear [Manager’s Name],
I am writing to inform you of my resignation from my current position as [Position] at [Company Name]. I have decided to resign due to personal reasons that require my immediate attention.
It has been a privilege working for such an esteemed organization, and I will forever be grateful for the knowledge and experience gained during my tenure. Please let me know how I can help during the handover process.
Thank you again for your understanding and support.
Sincerely,
[Your Name]
[Your Contact Information]
New Job Offer
Dear [Manager’s Name],
It is with mixed feelings that I inform you of my intention to resign from my current position as [Position] at [Company Name]. I have been offered an exciting opportunity to work with [New Company Name], which I feel is the next step in my career growth.
I am grateful for the support, guidance, and opportunities provided by [Company Name] throughout my tenure. I want to assure you that I will do everything I can to ensure a smooth transition and handover.
Thank you again for the opportunity to work with such an esteemed organization.
Sincerely,
[Your Name]
[Your Contact Information]
Retirement
Dear [Manager’s Name],
It is with a heavy heart that I write to inform you of my decision to retire from my current position as [Position] at [Company Name]. I would like to take this opportunity to express my gratitude for the support, guidance, and opportunities provided by [Company Name] throughout my tenure.
It has been a privilege to work with such a talented and dedicated team. I will forever cherish the memories and experiences gained during my time at [Company Name]. Please let me know how I can assist in the handover process.
Thank you again for the opportunity to work with such an esteemed organization.
Sincerely,
[Your Name]
[Your Contact Information]
Health Issues
Dear [Manager’s Name],
It is with regret that I inform you of my decision to resign from my current position as [Position] at [Company Name]. Unfortunately, due to unforeseen health issues, I am no longer able to continue with my current position.
I would like to thank [Company Name] for providing me with the opportunity to work with such an esteemed organization. It has been a privilege to learn and grow with such a talented team. Please let me know how I can assist in the handover process.
Thank you again for your understanding and support.
Sincerely,
[Your Name]
[Your Contact Information]
Family Responsibilities
Dear [Manager’s Name],
It is with mixed feelings that I write to inform you of my resignation from my current position as [Position] at [Company Name]. I have decided to resign due to family responsibilities that require my immediate attention.
I would like to express my deepest gratitude for the support, guidance, and opportunities provided by [Company Name] throughout my tenure. It has been a privilege to work with such a talented and dedicated team. Please let me know how I can assist in the handover process.
Thank you again for the opportunity to work with such an esteemed organization.
Sincerely,
[Your Name]
[Your Contact Information]
No Specific Reason
Dear [Manager’s Name],
It is with mixed feelings that I write to inform you of my resignation from my current position as [Position] at [Company Name].
I would like to express my gratitude for the support, guidance, and opportunities provided by [Company Name] throughout my tenure. It has been a privilege to work with such a talented and dedicated team. Please let me know how I can assist in the handover process.
Thank you again for the opportunity to work with such an esteemed organization.
Sincerely,
[Your Name]
[Your Contact Information]
Tips:
How to write a job relieving letter from employee?
Here are some tips to help you write a job relieving letter from an employee:
- Address your letter to the appropriate person, usually your manager or HR department.
- Provide your reason for leaving, whether it is for personal reasons, a new job offer, or retirement.
- Express your gratitude for the opportunity to work with the company and the support provided during your tenure.
- Offer to assist in the handover process, if possible.
- Include your contact information to assist with communication during and after the transition.
Frequently Asked Questions:
Q: Is it necessary to provide a job relieving letter from an employee?
Yes, it is necessary to provide a job relieving letter from an employee as it is a formal document that indicates the employee’s resignation and the reason for leaving. It is also essential to maintain a positive relationship with the employer and to ensure a smooth transition for the organization.
Q: When should I provide my job relieving letter from an employee?
You should provide your job relieving letter from an employee as soon as possible after you have decided to resign from your current position. It is best to provide your letter at least two weeks before your last working day to allow for a smooth transition process.
Q: What should I include in my job relieving letter from an employee?
You should include your reason for leaving, whether it is for personal reasons, a new job offer, or retirement. You should express your gratitude for the opportunity to work with the company and the support provided during your tenure. You should offer to assist in the handover process if possible and include your contact information to assist with communication during and after the transition.
Q: How formal should my job relieving letter from an employee be?
Your job relieving letter from an employee should be formal and professional in tone. It should be addressed to the appropriate person and should follow a proper letter format.
Q: Can I use a job relieving letter template?
Yes, you can use a job relieving letter template as a guide to help you draft your letter. However, it is essential to personalize your letter and ensure that it reflects your reason for leaving and your gratitude for the opportunity to work with the company.
Q: Should I mention any negative experiences in my job relieving letter from an employee?
No, it is not necessary to mention any negative experiences in your job relieving letter from an employee. Your letter should be professional and positive, expressing your gratitude for the opportunity to work with the company and your reason for leaving.
Conclusion:
A job relieving letter from an employee is an essential document that indicates the employee’s resignation and the reason for leaving. It is important to draft a proper job relieving letter to maintain a positive relationship with the employer and ensure a smooth transition for the organization. We hope that our sample letters and tips will help you draft a proper job relieving letter from an employee.