If you are planning to transfer to another department or location within your company, you will need to write an intent letter for transfer. This letter expresses your intention to transfer and explains why you want to do so. It is important to write a clear and concise letter that outlines your reasons for the transfer and the benefits it will bring to the company.
Examples of Intent Letter for Transfer
Request for Transfer Due to Health Reasons
Dear [Manager’s Name],
I am writing to request a transfer from my current position at [Current Department] to [New Department] due to my health condition. I have been experiencing some health issues that require me to be closer to my family, who reside in [Location]. I have spoken to the HR department, and they have confirmed that there is an opening in the [New Department], which would allow me to be closer to my family and receive the necessary medical care.
Thank you for considering my request. I look forward to discussing the transfer with you in more detail.
Sincerely,
[Your Name]
Request for Transfer Due to Personal Reasons
Dear [Manager’s Name],
I am writing to express my interest in transferring from my current position in [Current Department] to [New Department] due to personal reasons. I have been with the company for [Number of Years], and I believe that a transfer to [New Department] would be beneficial for both the company and me.
The [New Department] has a reputation for innovation and growth, and I am confident that I can contribute to the team’s success. Additionally, the [New Department] is located closer to my home, which would cut down on my commute time and allow me to spend more time with my family.
Thank you for considering my request. I look forward to discussing the transfer with you in more detail.
Sincerely,
[Your Name]
Request for Transfer Due to Career Advancement
Dear [Manager’s Name],
I am writing to request a transfer from my current position in [Current Department] to [New Department] to pursue new career opportunities. I have been with the company for [Number of Years], and I believe that a transfer to [New Department] would allow me to expand my skillset and contribute to the company’s growth.
The [New Department] has a reputation for innovation and growth, and I am excited about the prospect of working alongside the talented team there. I am confident that I can contribute to the company’s success in this new role and continue to develop my career within the organization.
Thank you for considering my request. I look forward to discussing the transfer with you in more detail.
Sincerely,
[Your Name]
Request for Transfer Due to Family Obligations
Dear [Manager’s Name],
I am writing to request a transfer from my current position at [Current Department] to [New Department] due to family obligations. My spouse has been offered a job in [Location], and we will be relocating there shortly. I am excited about the opportunity to experience life in a new city, and I would like to continue my employment with the company in [New Location].
Thank you for considering my request. I look forward to discussing the transfer with you in more detail.
Sincerely,
[Your Name]
Request for Transfer Due to Department Restructuring
Dear [Manager’s Name],
I am writing to request a transfer from my current position at [Current Department] to [New Department] due to the recent department restructuring. As you are aware, the company has recently undergone significant changes, and my current position no longer aligns with my career goals. I would like to request a transfer to [New Department], which I believe will provide me with new opportunities for professional growth.
I am confident that I can continue to contribute to the company’s success in [New Department], and I look forward to discussing the transfer with you in more detail.
Sincerely,
[Your Name]
Request for Transfer Due to Personal Development
Dear [Manager’s Name],
I am writing to express my interest in transferring from my current position at [Current Department] to [New Department] to pursue personal development opportunities. As you are aware, I have been with the company for [Number of Years], and I am looking for new challenges and opportunities to grow.
The [New Department] has a reputation for innovation and growth, and I am confident that I can contribute to the team’s success. Additionally, the [New Department] offers training and development opportunities that align with my career goals.
Thank you for considering my request. I look forward to discussing the transfer with you in more detail.
Sincerely,
[Your Name]
Tips for Writing an Intent Letter for Transfer
When writing an intent letter for transfer, there are a few tips you should keep in mind:
- Be clear and concise. Explain your reasons for the transfer in a straightforward and easy-to-understand manner.
- Highlight the benefits for the company. Explain how your transfer will benefit the company and make sure to emphasize your commitment to the organization.
- Edit and proofread. Make sure to edit and proofread your letter to ensure that it is free from errors and typos.
- Use a professional tone. Your letter should be written in a professional tone and avoid any negative or accusatory language.
- Be open to feedback. Your manager may have questions or concerns about your transfer request, so be open to feedback and willing to address any potential issues.
Frequently Asked Questions
Q: What should be included in an intent letter for transfer?
A: An intent letter for transfer should include your reasons for the transfer, the benefits it will bring to the company, and your commitment to the organization.
Q: How long should an intent letter for transfer be?
A: An intent letter for transfer should be between 40 to 50 sentences long.
Q: How should I address my manager in the letter?
A: Address your manager using their name and title (e.g., Dear John Smith, Manager).
Q: What should I do if my request for transfer is denied?
A: If your request for transfer is denied, you should ask for feedback from your manager to understand the reasons behind the decision. You may also consider reapplying in the future or exploring other opportunities within the company.
Q: When should I submit my intent letter for transfer?
A: You should submit your intent letter for transfer as soon as possible to allow your employer enough time to consider your request and make any necessary arrangements.
Q: Should I mention my current salary in the letter?
A: No, you should not mention your current salary in the letter.
Conclusion
Writing an intent letter for transfer can be a challenging task, but with the right approach, you can make a strong case for your transfer and ensure that your employer understands your reasons for wanting to make the move. Remember to be clear, concise, and professional in your letter, and always highlight the benefits that your transfer will bring to the company.