If you need to provide proof of employment to the Immigration and Checkpoints Authority (ICA), a letter of employment is necessary. In this article, we will provide 7 examples of ICA letter of employment samples to help you get started. You can find these examples and edit them as needed.
Example 1: Letter of Employment for Work Pass Application
Greetings [Name of ICA Officer],
I am writing this letter to confirm that [Full Name of Employee] is currently employed with our company [Name of Company] as a [Job Title]. We are pleased to confirm that [Full Name of Employee] has been an integral member of our team since [Employment Start Date].
[Full Name of Employee]’s current gross monthly salary is [Amount] SGD. We can also confirm that [Full Name of Employee] is a full-time employee and their employment contract is ongoing until [Employment End Date (if applicable)].
If you require any further information, please do not hesitate to contact me.
Best regards,
[Name of Employer]
Example 2: Letter of Employment for PR Application
Dear [Name of ICA Officer],
I am writing this letter to confirm that [Full Name of Employee] is currently employed with our company [Name of Company] as a [Job Title]. We take pride in employing a diverse range of people and are happy to confirm that [Full Name of Employee] is a valuable member of our team.
As [Full Name of Employee]’s employer, we can confirm their current gross monthly salary is [Amount] SGD. Their employment contract is ongoing and there are no plans to terminate their employment in the near future.
If you require any further information, please feel free to contact me.
Best regards,
[Name of Employer]
Example 3: Letter of Employment for Long-Term Visit Pass Application
Dear [Name of ICA Officer],
We are writing to confirm that [Full Name of Employee] is currently employed with our company [Name of Company] as a [Job Title]. We are happy to confirm that [Full Name of Employee] is a committed and reliable employee who has been with us since [Employment Start Date].
In terms of salary, [Full Name of Employee] earns a gross monthly salary of [Amount] SGD. Their employment contract is ongoing and we have no plans to terminate their employment in the near future.
Thank you for considering [Full Name of Employee]’s Long-Term Visit Pass application. If you require any further information, please do not hesitate to contact me.
Best regards,
[Name of Employer]
Example 4: Letter of Employment for Dependant Pass Application
Dear [Name of ICA Officer],
I am writing to confirm that [Full Name of Employee] is currently employed with our company [Name of Company] as a [Job Title]. We are happy to confirm that [Full Name of Employee] is a committed and reliable employee who has been with us since [Employment Start Date].
In terms of salary, [Full Name of Employee] earns a gross monthly salary of [Amount] SGD. Their employment contract is ongoing and we have no plans to terminate their employment in the near future.
As [Full Name of Employee]’s employer, we are happy to support their application for a Dependant Pass for their [Relationship] [Full Name of Dependant]. If you require any further information, please do not hesitate to contact me.
Best regards,
[Name of Employer]
Example 5: Letter of Employment for Student Pass Application
Dear [Name of ICA Officer],
We are writing to confirm that [Full Name of Employee] is currently employed with our company [Name of Company] as a [Job Title]. [Full Name of Employee] has been an asset to our team since [Employment Start Date] and we are happy to confirm their employment with us.
[Full Name of Employee]’s gross monthly salary is [Amount] SGD. Their employment contract is ongoing and we have no plans to terminate their employment in the near future. We are happy to support their application for a Student Pass.
If you require any further information, please feel free to contact me.
Best regards,
[Name of Employer]
Example 6: Letter of Employment for Personalised Employment Pass Application
Dear [Name of ICA Officer],
We are writing to confirm that [Full Name of Employee] is currently employed with our company [Name of Company] as a [Job Title]. [Full Name of Employee] has been a valuable employee since [Employment Start Date] and we are happy to confirm their employment with us.
In terms of salary, [Full Name of Employee] earns a gross monthly salary of [Amount] SGD. Their employment contract is ongoing and we have no plans to terminate their employment in the near future. We are happy to support their application for a Personalised Employment Pass.
If you require any further information, please feel free to contact me.
Best regards,
[Name of Employer]
Example 7: Letter of Employment for S Pass Application
Dear [Name of ICA Officer],
We are writing to confirm that [Full Name of Employee] is currently employed with our company [Name of Company] as a [Job Title]. [Full Name of Employee] has been a valuable employee since [Employment Start Date] and we are happy to confirm their employment with us.
[Full Name of Employee]’s gross monthly salary is [Amount] SGD. Their employment contract is ongoing and we have no plans to terminate their employment in the near future. We are happy to support their application for an S Pass.
If you require any further information, please feel free to contact me.
Best regards,
[Name of Employer]
Tips on Writing an ICA Letter of Employment Sample
When writing an ICA letter of employment sample, here are some tips to keep in mind:
- Use the official company letterhead
- Include the employee’s full name, job title, and employment start date
- Provide the employee’s gross monthly salary
- Mention if the employment contract is ongoing or if there are any plans to terminate the employment in the near future
- Address the letter to the relevant ICA officer
- Keep the tone professional and polite
- Ensure that the letter is signed by the employer or an authorized representative
Frequently Asked Questions
Q: How long should an ICA letter of employment sample be?
A: A typical ICA letter of employment sample should be around 40 to 50 sentences long. It should include all the necessary information required by the ICA officer.
Q: Can I use a template for my ICA letter of employment sample?
A: Yes, you can find examples online and use them as a template for your ICA letter of employment sample. However, make sure that you edit the template to include the correct information relevant to the employee and the purpose of the letter.
Q: What should I do if I made a mistake in the ICA letter of employment sample?
A: If you made a mistake in the ICA letter of employment sample, you should correct it as soon as possible. You may need to provide a new letter with the correct information.
Q: Can I write the ICA letter of employment sample myself?
A: Yes, the employer or an authorized representative can write the ICA letter of employment sample themselves. However, make sure that the letter includes all the necessary information required by the ICA officer.
Q: Can I email the ICA letter of employment sample to the officer?
A: Yes, you can email the ICA letter of employment sample to the relevant ICA officer. However, make sure that the email includes a scanned copy of the signed letter on official company letterhead.
Q: How long does it take to process an ICA application?
A: The processing time for an ICA application varies depending on the type of application and the volume of applications being processed at the time. It is best to check the ICA website for current processing times.
Conclusion
An ICA letter of employment sample is an important document required for various applications in Singapore. By following the tips provided and using the examples provided, you can create a professional and effective letter to support your employee’s application. Remember to keep the tone polite and professional throughout the letter, and include all the necessary information required by the ICA officer.