When applying for a job, scholarship, or any opportunity, crafting an application letter is a crucial step in getting noticed by the recipient. The first line of your letter must capture the reader’s attention and convey your purpose. In this article, we will guide you through the process of writing a compelling “I am writing to apply for” letter. We will provide examples, tips, and answers to frequently asked questions to help you create an impactful letter that can lead to the next step in your journey.
Opening:
Before we delve into the examples, let’s start with the basics. The first thing that should be included in an application letter is an introduction. State the purpose of the letter in one sentence and make it clear that you are applying for something. For instance, “I am writing to apply for the Marketing Manager position that was advertised on your website.”
Following the introduction, provide a brief explanation of your qualifications and why you are the best candidate for the position. Keep it concise but compelling. Lastly, make sure to inform readers that they can use the examples provided and tailor them to their specific needs.
Examples:
Job Application
Greeting:
Dear Hiring Manager,
Letter Body:
I am writing to apply for the Software Engineer position that was advertised on your company’s website. With five years of experience in developing software applications, I am confident in my ability to meet the needs of your team. I have a Bachelor’s degree in Computer Science and have led several successful projects during my previous employment. I am excited about the opportunity to join your team and contribute to the company’s growth and success.
Complimentary Close:
Thank you for considering my application. I look forward to hearing from you soon.
Scholarship Application
Greeting:
Dear Scholarship Committee,
Letter Body:
I am writing to apply for the XYZ Scholarship Program. As a first-generation college student, I have faced many challenges, but I am determined to succeed. With a passion for science and a commitment to giving back to my community, I believe I am an excellent candidate for this scholarship. I have maintained a 3.8 GPA while working part-time and volunteering at a local hospital. This scholarship will enable me to continue my education and pursue my dreams of becoming a doctor.
Complimentary Close:
Thank you for considering my application. I appreciate the opportunity to apply for this scholarship.
Internship Application
Greeting:
Dear Internship Coordinator,
Letter Body:
I am writing to apply for the Marketing Internship position that was advertised on your company’s website. As a Marketing major at XYZ University, I have developed a strong foundation in marketing strategies and techniques. I am excited about the opportunity to apply my knowledge and gain hands-on experience in the field. I have completed several internships and have received positive feedback from my supervisors. I am confident that I can contribute to your team and learn valuable skills during this internship.
Complimentary Close:
Thank you for considering my application. I look forward to the opportunity to interview for this internship.
Volunteer Application
Greeting:
Dear Volunteer Coordinator,
Letter Body:
I am writing to apply for the volunteer position at your organization. As a passionate advocate for environmental conservation, I am excited about the opportunity to contribute to your cause. I have volunteered for several organizations in the past and have experience in event planning and fundraising. I am committed to making a positive impact on the community and believe that volunteering with your organization is a meaningful way to achieve this goal.
Complimentary Close:
Thank you for considering my application. I am eager to contribute my skills and time to your organization.
Graduate School Application
Greeting:
Dear Graduate Admissions Committee,
Letter Body:
I am writing to apply for the Master’s program in Public Health at your university. With a Bachelor’s degree in Biology and experience in the healthcare industry, I am excited about the opportunity to further my education and contribute to the field of public health. I have completed several research projects and have presented my findings at conferences. I believe that the resources and faculty at your university will provide me with the best education and experience to achieve my career goals.
Complimentary Close:
Thank you for considering my application. I am looking forward to hearing back from you soon.
Grant Application
Greeting:
Dear Grant Review Committee,
Letter Body:
I am writing to apply for the ABC Grant Program. As a non-profit organization focused on providing resources for underserved communities, we believe that this grant will enable us to expand our reach and impact. We have a proven track record of successful programs and partnerships, and we are committed to making a difference in the lives of those we serve. This grant will enable us to continue our work and make a meaningful impact on the community.
Complimentary Close:
Thank you for considering our application. We appreciate the opportunity to apply for this grant.
Tips:
How to Make Your Application Letter Stand Out
1. Customize your letter. Tailor your letter to the specific recipient and purpose of the letter. Use the recipient’s name and title, and research the company or organization to understand their values and goals.
2. Highlight your qualifications. Use specific examples to showcase your skills, experience, and achievements. Use numbers and metrics to demonstrate your impact.
3. Be concise and clear. Use a professional but conversational tone, and avoid using jargon or complex sentences. Use bullet points or subheadings to organize your letter.
4. Proofread your letter. Check for grammar, spelling, and punctuation errors. Ask a friend or mentor to review your letter and provide feedback.
5. Follow up. After submitting your letter, send a follow-up email or call the recipient to show your enthusiasm and inquire about the status of your application.
Frequently Asked Questions:
Q: How long should my application letter be?
Your letter should be no longer than one page. Be concise and focus on the most relevant information.
Q: Should I include my resume with my application letter?
It depends on the instructions provided by the recipient. If they ask for a resume, attach it to your letter. If not, you can mention that your resume is available upon request.
Q: What should I do if I don’t have any relevant experience?
Focus on your transferable skills and show how they can be applied to the position or opportunity. Emphasize your willingness to learn and grow.
Q: How soon should I follow up after submitting my application letter?
You can follow up within a week after submitting your letter. Send a polite email or make a phone call to inquire about the status of your application.
Q: Should I send my application letter via email or mail?
Check the instructions provided by the recipient. If they prefer email, send your letter as an attachment or within the body of the email. If they prefer mail, print your letter on high-quality paper and use a professional format.
Q: What should I do if I receive a rejection letter?
Thank the recipient for considering your application and ask for feedback on how you can improve your qualifications. Use this as an opportunity to learn and grow.
Conclusion:
Writing an effective “I am writing to apply for” letter requires attention to detail, research, and creativity. By following the tips provided and using the examples as a guide, you can create a letter that showcases your qualifications and stands out from the competition. Remember to customize your letter, be concise and clear, and follow up after submitting your letter. Good luck with your applications!