Are you planning to leave your current job? Giving notice at work is an essential process that should be done professionally. You need to inform your employer about your resignation in the right way, or else it might ruin your reputation as an employee. A resignation letter is the best way to do it, and we have provided some templates that can help you draft it easily.
Giving Notice At Work Template is a well-written resignation letter that helps you resign from your job smoothly. Writing a resignation letter can seem overwhelming, but it’s essential to leave a positive impression, so it’s necessary to follow the right format. We have provided some templates that will help you write your resignation letter with ease.
A resignation letter is a formal way to inform your employer that you are leaving your current position. It’s an essential document that serves as proof of your resignation and protects you from any legal action in the future. The format of a resignation letter should be professional and concise. You need to state your intention to resign, your last working day, and a brief explanation of why you are leaving.
Our templates provide you with pre-written resignation letters that follow the standard format. You can find examples and edit them as needed. The templates are customizable, so you can add your personal touch and make them more appropriate for your situation.
Personal reasons
Dear [Manager’s Name],
I am writing to let you know that I have decided to resign from my position as [Position] at [Company Name]. My last day of work will be on [Last Day].
It is not an easy decision to make, but due to some personal reasons, I have decided to move on. I am grateful for the opportunities that [Company Name] has given me, and I will always cherish my time here.
Thank you for your understanding, and I hope to keep in touch with you and the team.
Sincerely,
[Your Name]
New job offer
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Position] at [Company Name]. My last day of work will be on [Last Day].
After careful consideration, I have decided to accept a job offer that aligns more with my career goals. I would like to express my gratitude to [Company Name] for providing me with a great opportunity to learn and grow.
Thank you for your understanding, and please let me know if there’s anything that I can do to ensure a smooth transition.
Sincerely,
[Your Name]
Retirement
Dear [Manager’s Name],
It is with mixed emotions that I am writing to inform you that I have decided to retire from my position as [Position] at [Company Name]. My last day of work will be on [Last Day].
It has been an honor to work for [Company Name] for [Number] years. I have enjoyed being part of such an incredible team and seeing the company grow over the years.
Thank you for the support and guidance you have provided me throughout my career. I will always cherish my time here and look back on it with fondness.
Sincerely,
[Your Name]
Health reasons
Dear [Manager’s Name],
It is with great regret that I am writing to inform you that I have decided to resign from my position as [Position] at [Company Name]. My last day of work will be on [Last Day].
Due to some health issues, I am unable to continue working at [Company Name]. I would like to take this opportunity to express my gratitude for the opportunities that [Company Name] has provided me.
Thank you for your understanding, and please let me know if there’s anything that I can do to ensure a smooth transition.
Sincerely,
[Your Name]
Moving to another location
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Position] at [Company Name]. My last day of work will be on [Last Day].
Due to some personal reasons, I am moving to [Location], and it’s not feasible for me to continue working at [Company Name]. I would like to express my gratitude to [Company Name] for providing me with a great opportunity to learn and grow.
Thank you for your understanding, and please let me know if there’s anything that I can do to ensure a smooth transition.
Sincerely,
[Your Name]
Unhappy with the work environment
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Position] at [Company Name]. My last day of work will be on [Last Day].
After careful consideration, I have decided to leave [Company Name] due to the work environment. It’s not a decision that I have made lightly, and I would like to express my gratitude for the opportunities that the company has provided me.
Thank you for your understanding, and please let me know if there’s anything that I can do to ensure a smooth transition.
Sincerely,
[Your Name]
Tips for Writing a Professional Resignation Letter
Writing a resignation letter can be challenging, but following these tips can make it easier:
- Be clear and concise. Your letter should state your intention to resign, your last working day, and a brief explanation of why you are leaving.
- Use a professional tone. Avoid using negative language or personal attacks in your letter.
- Express gratitude. Thank your employer for the opportunities and experiences you had during your time at the company.
- Provide assistance. Offer to help with the transition process and provide a smooth handover.
- Proofread your letter. Check for any grammatical errors or typos before submitting your letter.
Frequently Asked Questions
How much notice should I give before I resign?
It’s recommended to give at least two weeks’ notice before resigning. However, if you have a high-level position or specialized skills, you may want to provide more notice to ensure a smooth transition.
Do I need to give a reason for my resignation?
No, you don’t have to give a reason for your resignation. However, providing a brief explanation can help your employer understand why you are leaving and make the transition smoother.
Should I discuss my resignation with my colleagues before submitting my letter?
It’s up to you, but it’s not necessary to discuss your resignation with your colleagues before submitting your letter. You should first inform your manager or HR department about your decision to resign.
Can I resign via email or do I need to submit a physical letter?
It’s recommended to submit a physical letter to your employer as it’s a more formal way to resign. However, if you are unable to do so, you can also resign via email. Make sure to follow the same format as a physical letter and provide a clear subject line.
Can I negotiate my notice period?
Yes, you can negotiate your notice period with your employer. However, keep in mind that your employer has the final say, and it’s recommended to provide at least two weeks’ notice.
Do I need to provide feedback on my work experience in the resignation letter?
No, you don’t have to provide feedback on your work experience in the resignation letter. However, if you had a positive experience, it’s recommended to express your gratitude and thank your employer for the opportunities you had during your time at the company.
Conclusion
Giving notice at work is an essential process that should be done professionally. A resignation letter is the best way to do it, and we have provided some templates that can help you draft it easily. Following the right format and providing a clear explanation can help you leave a positive impression on your employer and colleagues.