A generic letter of recommendation for an employee is a document that a former employer writes to compliment an employee’s work and give a positive recommendation. This document is essential for any job seeker, especially those who are seeking new employment, as it can give companies insights into the individual’s work ethic, professionalism, and other key qualities.
Below are seven examples of generic letters of recommendation for employees. You can find more samples online and adjust them as necessary to fit your needs.
Greeting: To Whom It May Concern,
Letter Body:
I am pleased to recommend [Employee Name] for any position he/she may be applying for. During his/her time with our company, [Employee Name] consistently demonstrated exceptional qualities such as professionalism, efficiency, and attention to detail.
[Employee Name] was always punctual and reliable and worked well with his/her colleagues. He/She took initiative and completed projects with minimal supervision, and was always ready to lend a hand whenever needed.
Complimentary Close: Sincerely,
Examples of Letters of Recommendation:
Letter of Recommendation for Leadership Role
Greeting: Dear Hiring Manager,
Letter Body:
I am writing this letter to support [Employee Name] in his/her application for any leadership position he/she may be interested in. During his/her time with our company, [Employee Name] demonstrated exceptional leadership skills, including the ability to motivate and guide his/her team to deliver projects on time and within budget.
[Employee Name] is an excellent communicator and adept at managing relationships with clients, colleagues, and other stakeholders. He/She has a positive attitude, remains calm under pressure, and is willing to take on new challenges.
Complimentary Close: Best regards,
Letter of Recommendation for Sales Role
Greeting: Dear Sir/Madam,
Letter Body:
I am writing to recommend [Employee Name] for any sales role he/she may be applying for. During his/her time with our company, [Employee Name] showed exceptional sales skills and exceeded all sales goals set for him/her.
[Employee Name] is a skilled communicator and able to easily build relationships with clients. He/She has a deep understanding of the sales process, including prospecting, qualifying, and closing deals. [Employee Name] also has excellent organizational skills and can effectively manage his/her time and resources.
Complimentary Close: Best regards,
Letter of Recommendation for Customer Service Role
Greeting: To Whom It May Concern,
Letter Body:
I am delighted to recommend [Employee Name] for any customer service role he/she may be applying for. During his/her time with our company, [Employee Name] demonstrated exceptional customer service skills and was always willing to go above and beyond to ensure customer satisfaction.
[Employee Name] has excellent communication skills and can effectively handle challenging customer situations. He/She is knowledgeable about the company’s products and services and can provide detailed information to customers. [Employee Name] also has excellent problem-solving skills and can think on his/her feet.
Complimentary Close: Sincerely,
Letter of Recommendation for Administrative Role
Greeting: Dear Hiring Manager,
Letter Body:
I am writing to recommend [Employee Name] for any administrative role he/she may be applying for. During his/her time with our company, [Employee Name] demonstrated exceptional organizational and administrative skills and was an asset to our team.
[Employee Name] has excellent communication skills and can effectively manage relationships with clients, colleagues, and other stakeholders. He/She is also very adept at using office software such as Microsoft Office, Google Drive, and other tools to manage and organize data.
Complimentary Close: Sincerely,
Letter of Recommendation for Technical Role
Greeting: Dear Sir/Madam,
Letter Body:
I am writing to recommend [Employee Name] for any technical role he/she may be applying for. During his/her time with our company, [Employee Name] demonstrated exceptional technical skills, including proficiency in coding languages such as Java, Python, and C++.
[Employee Name] has excellent analytical and problem-solving skills and can quickly and effectively identify and troubleshoot technical issues. He/She is also able to work collaboratively with colleagues to develop and implement technical solutions.
Complimentary Close: Best regards,
Letter of Recommendation for Management Role
Greeting: To Whom It May Concern,
Letter Body:
I am pleased to recommend [Employee Name] for any management role he/she may be applying for. During his/her time with our company, [Employee Name] demonstrated exceptional leadership skills and was responsible for leading several successful projects.
[Employee Name] has excellent communication and interpersonal skills and can effectively manage relationships with clients, colleagues, and other stakeholders. He/She is also able to manage resources and budgets effectively and can develop and implement strategies to achieve organizational goals.
Complimentary Close: Sincerely,
Tips for Writing a Generic Letter of Recommendation for Employee
When writing a generic letter of recommendation for an employee, keep the following tips in mind:
- Focus on the employee’s strengths and achievements.
- Use specific examples to illustrate your points.
- Avoid embellishing or exaggerating the employee’s skills or accomplishments.
- Include your contact information in case the prospective employer wants to follow up with you.
Frequently Asked Questions
What should I include in a letter of recommendation for an employee?
A letter of recommendation should include a brief introduction of yourself and your connection to the employee, a statement of your recommendation, specific examples of the employee’s accomplishments and skills, and a conclusion that reaffirms your recommendation.
How do I address a letter of recommendation?
If you don’t know the recipient’s name, use “To Whom It May Concern.” If you do know the recipient’s name, use “Dear [Name].”
What’s the ideal length for a letter of recommendation?
A letter of recommendation should be no more than one page long, or about 300 words.
What if I don’t feel comfortable giving a positive recommendation?
If you can’t honestly give a positive recommendation, it’s best to decline the request. If you feel you must give a negative recommendation, be honest but constructive, and focus on the employee’s areas for improvement rather than their weaknesses.
Can I write a generic letter of recommendation for multiple employees?
Yes, you can write a generic letter of recommendation that can be used for multiple employees, but make sure to tailor the letter to each individual by including specific examples of their skills and accomplishments.
Do I need to sign a letter of recommendation?
Yes, you should sign and date the letter to show that you endorse the employee’s application.
Conclusion
A generic letter of recommendation for an employee can help job seekers stand out in a competitive job market. By following the tips outlined above and using the examples provided, employers can create effective and memorable letters that showcase their former employees’ skills and accomplishments.