format for application letter

Format for Application Letter: Tips and Examples

If you’re looking for a job or applying for a scholarship, you need to write an application letter. It’s important to know the correct format for application letter to make sure you give a good impression to the recipient. In this article, we’ll give you tips and examples to help you write the perfect application letter.

The format for application letter should be straightforward and professional. You don’t want to confuse the recipient with a complicated letter. Here’s an example of a simple format:


Application for a Job

I am writing to express my interest in the job opening you posted. I have a degree in accounting and five years of experience in the field. I am confident that I possess the skills and knowledge necessary to excel in this position.
Thank you for considering my application.
John Doe

Scholarship Application

Dear Scholarship Committee,
I am writing to apply for the scholarship offered by your organization. I am currently a college student with a 3.9 GPA and a passion for environmental science. I believe that this scholarship will help me achieve my academic and career goals.
Thank you for considering my application.
Jane Smith

Application for Internship

Dear Hiring Manager,
I am writing to apply for the internship position at your company. I am a current college student majoring in marketing and have completed several marketing courses. I am excited about the opportunity to gain real-world experience in the field.
Thank you for considering my application.
Mark Johnson

Application for Volunteer Position

Dear Volunteer Coordinator,
I am writing to apply for the volunteer position at your organization. I am passionate about helping others and have previous experience volunteering at a local non-profit. I believe that this opportunity will allow me to contribute to the community and make a difference.
Thank you for considering my application.
Lily Chen

Application for Promotion

Dear Manager,
I am writing to apply for the promotion to senior accountant. I have been a dedicated employee at this company for five years and have consistently demonstrated my ability to handle complex financial tasks. I believe that I am ready to take on the additional responsibilities of a senior accountant.
Thank you for considering my application.
Tom Wilson

Application for Graduate School

Dear Admissions Committee,
I am writing to apply for the graduate program in psychology. I have a bachelor’s degree in psychology and have worked as a research assistant for two years. I am excited about the opportunity to further my education and contribute to the field.
Thank you for considering my application.
Sarah Lee

Application for Leave of Absence

Dear Human Resources,
I am writing to request a leave of absence from work. My mother has been diagnosed with a serious illness and I need to take care of her. I believe that a leave of absence is necessary to ensure that I can provide her with the care she needs.
Thank you for considering my request.
Michael Brown


Here are some tips to help you write an effective application letter:

  • Address the recipient properly. Make sure you use their correct name and title.
  • State the purpose of your letter clearly and concisely.
  • Highlight your qualifications and relevant experience.
  • End the letter with a polite and professional closing.
  • Proofread your letter carefully to avoid errors and typos.

Frequently Asked Questions

What is an application letter?

An application letter is a formal letter that is used to apply for a job, scholarship, internship, or other opportunities. It is often the first contact between the applicant and the recipient, so it’s important to make a good impression.

What should I include in my application letter?

Your application letter should include your contact information, the date, the recipient’s contact information, a salutation, an introduction stating the purpose of the letter, a body explaining why you are a good candidate for the opportunity, and a polite closing.

How long should my application letter be?

Your application letter should be one page or less. Keep it concise and to the point.

Should I attach a resume to my application letter?

Yes, you should attach a resume to your application letter unless the recipient specifically requests that you don’t. Your resume provides additional information about your qualifications and experience.

How do I address the recipient of my application letter?

You should address the recipient with their correct name and title. If you don’t know their name or title, you can use a generic greeting like “Dear Hiring Manager” or “Dear Admissions Committee”.

How long should I wait for a response to my application letter?

The response time varies depending on the opportunity and the organization. It’s a good idea to follow up with the recipient after a week or two if you haven’t heard back.


Now that you know the format for application letter and have seen some examples, you’re ready to write your own. Remember to keep it professional, concise, and to the point. Good luck with your application!