When you are ready to move on from your current job, writing a formal two week notice letter is an important step in the process. This letter serves to inform your employer that you will be leaving your position in two weeks and provides them with time to find a replacement. Here is how to write a formal two week notice letter and some examples to help you get started.
A formal two week notice letter is a professional way of resigning from your current job. This letter informs your employer that you will be leaving your position in two weeks and provides them with enough time to find a replacement. It is important to write this letter in a professional manner to maintain a good relationship with your employer.
You can find many examples of formal two week notice letters online and edit them as needed. However, it is important to keep in mind that the letter should be tailored to your situation and the company you are leaving. It should be clear, concise, and professional. Your letter should include the date of your last day of work, a brief explanation of why you are leaving, and a thank you to your employer for the opportunities your job has provided you.
Here are seven examples of formal two week notice letters:
Health Reasons
Dear [Employer’s Name],
I am writing to inform you that due to health reasons, I am resigning from my position as [Job Title]. My last day of work will be [Date]. I have enjoyed my time here and am grateful for the opportunities this job has provided me. Thank you for your understanding in this matter.
Sincerely,
[Your Name]
New Opportunity
Dear [Employer’s Name],
I am writing to inform you that I have accepted a new job opportunity and will be resigning from my position as [Job Title]. My last day of work will be [Date]. I appreciate the support and opportunities provided to me by this company and I am grateful for the time I spent here.
Thank you for your understanding in this matter.
Sincerely,
[Your Name]
Relocation
Dear [Employer’s Name],
I am writing to inform you that due to relocation, I will be resigning from my position as [Job Title]. My last day of work will be [Date]. I have enjoyed my time here and am grateful for the opportunities this job has provided me. Thank you for your understanding in this matter.
Sincerely,
[Your Name]
Returning to School
Dear [Employer’s Name],
I am writing to inform you that I have decided to return to school and will be resigning from my position as [Job Title]. My last day of work will be [Date]. I appreciate the support and opportunities provided to me by this company and I am grateful for the time I spent here.
Thank you for your understanding in this matter.
Sincerely,
[Your Name]
Personal Reasons
Dear [Employer’s Name],
I am writing to inform you that due to personal reasons, I am resigning from my position as [Job Title]. My last day of work will be [Date]. I have enjoyed my time here and am grateful for the opportunities this job has provided me. Thank you for your understanding in this matter.
Sincerely,
[Your Name]
Company Issues
Dear [Employer’s Name],
I am writing to inform you that I have decided to resign from my position as [Job Title] due to issues with the company. My last day of work will be [Date]. I appreciate the support and opportunities provided to me by this company and I am grateful for the time I spent here.
Thank you for your understanding in this matter.
Sincerely,
[Your Name]
Retirement
Dear [Employer’s Name],
I am writing to inform you that I have decided to retire and will be resigning from my position as [Job Title]. My last day of work will be [Date]. I appreciate the support and opportunities provided to me by this company and I am grateful for the time I spent here.
Thank you for your understanding in this matter.
Sincerely,
[Your Name]
Tips for Writing a Formal Two Week Notice Letter
Writing a formal two week notice letter can be a difficult task, but here are some tips to help:
Be professional:
Remember that this is a professional letter and should be written in a formal tone. Use proper grammar and punctuation and avoid using slang or casual language.
Keep it simple:
Keep your letter short and to the point. Include the date of your last day of work, a brief explanation of why you are leaving, and a thank you to your employer for the opportunities your job has provided you.
Give enough notice:
It is important to give your employer enough notice so they have time to find a replacement for your position. Two weeks is the standard amount of time to give notice, but some companies may require more.
Frequently Asked Questions
Q: Should I include my reason for resigning in the letter?
A: It is not necessary to include your reason for resigning in the letter, but it can be helpful to provide some context. Keep in mind that your letter should be professional and avoid negative comments about the company or your coworkers.
Q: Do I need to give two weeks’ notice?
A: Two weeks’ notice is the standard amount of time to give notice, but some companies may require more. Check your employment contract or employee handbook to see if there are any specific requirements.
Q: Should I provide contact information in the letter?
A: It is a good idea to provide your contact information in the letter so your employer can reach out to you if necessary. You can include your email address or phone number.
Q: Who should I address the letter to?
A: Address the letter to your immediate supervisor or manager. If you work in a larger company, you may need to send a copy of the letter to HR as well.
Q: Can I resign by email?
A: It is best to resign in person if possible, but if this is not possible, a formal email can be acceptable. Make sure to follow up with a written letter as well.
Q: Should I offer to help with the transition?
A: It is a good idea to offer to help with the transition if possible. You can let your employer know that you are available to answer any questions or assist with training your replacement.
Conclusion
Writing a formal two week notice letter is an important step in the process of leaving your job. It is important to keep the letter professional and clear. Use the examples and tips provided to help you write a letter that maintains a good relationship with your employer and leaves a positive impression.