As an employee, resigning from your job can be a tough decision, but it is crucial to leave in a professional manner. Writing a formal 2 weeks notice letter is an essential step that you need to take before leaving your job.
Here’s an explanation of what a formal 2 weeks notice letter is and how you can write one. Additionally, we’ve provided examples to help you draft your own letter. You can find these examples below and edit them as needed.
Examples of Formal 2 Weeks Notice Letter
Personal Reasons
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Job Title] at [Company Name]. My last day of work will be two weeks from today, [Date].
This decision was not an easy one, but I have had a personal situation arise that requires my attention. I appreciate the opportunities and experiences gained while working for [Company Name], and I am committed to ensuring a smooth transition during my remaining time here.
Thank you for your understanding.
Sincerely,
[Your Name]
New Job Offer
Dear [Manager’s Name],
I am writing to inform you that I have accepted a new job at another company and will be resigning from my position as [Job Title] at [Company Name]. My last day of work will be two weeks from today, [Date].
I want to express my gratitude for the opportunities and experiences gained while working with [Company Name]. I will do all I can to ensure a smooth transition during the remaining time I have here.
Thank you for your support and understanding.
Sincerely,
[Your Name]
Health Reasons
Dear [Manager’s Name],
It is with regret that I write to inform you of my resignation from my position as [Job Title] at [Company Name]. My last day of work will be two weeks from today, [Date].
Due to health reasons, I am unable to continue working in my current capacity. I appreciate the opportunities and experiences gained while working with [Company Name] and will do all I can during my remaining time here to ensure a smooth transition of my responsibilities.
Thank you for your support and understanding during this difficult time.
Sincerely,
[Your Name]
Relocation
Dear [Manager’s Name],
I am writing to let you know that I am resigning from my position as [Job Title] at [Company Name] due to relocation. My last day of work will be two weeks from today, [Date].
It has been an honor to work with such a great team, and I appreciate the opportunities and experiences gained while working with [Company Name]. Rest assured that I will work closely with you and my colleagues to ensure a smooth handover of my responsibilities before I leave.
Thank you for your understanding.
Sincerely,
[Your Name]
Family Matters
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Job Title] at [Company Name]. My last day of work will be two weeks from today, [Date].
Due to family matters, I need to take a step back from work and focus on my personal life. I appreciate the opportunities and experiences gained while working with [Company Name], and I am committed to ensuring a smooth transition during my remaining time here.
Thank you for your support and understanding.
Sincerely,
[Your Name]
Unhappy at Work
Dear [Manager’s Name],
It is with regret that I write to inform you of my resignation from my position as [Job Title] at [Company Name]. My last day of work will be two weeks from today, [Date].
It has been a difficult decision to make, but I have realized that this role is not the best fit for me. I believe it is time for me to move on and explore other opportunities. I appreciate the support and opportunities given to me while working with [Company Name]. I will make sure that I will assist in making a smooth transition during my remaining time here.
Thank you for understanding.
Sincerely,
[Your Name]
Retirement
Dear [Manager’s Name],
I am writing to inform you of my decision to retire from my position as [Job Title] at [Company Name]. My last day of work will be two weeks from today, [Date].
It has been an honor to work with such a great team, and I appreciate the opportunities and experiences gained while working with [Company Name]. I am committed to ensuring a smooth transition of my responsibilities during my remaining time here.
Thank you for your support and understanding during my time here.
Sincerely,
[Your Name]
Tips for Writing a Formal 2 Weeks Notice Letter
Be Professional and Courteous
Your resignation letter should always be professional, courteous, and to the point. It should accurately convey your decision to resign while thanking your employer for the opportunities and experiences gained while working with them.
State Your Last Day of Work
Be very clear about your last day of work. This will give your employer sufficient time to make arrangements for your replacement or for someone else to take over your responsibilities.
Offer to Assist in the Transition
It is always helpful to offer to assist your employer with the transition process. This could include training your replacement or preparing handover notes to ensure a smooth handover of your duties.
Keep it Brief and Concise
You don’t need to elaborate on the reasons for your resignation. Keep your letter brief and concise.
Proofread Your Letter
Before submitting your letter, ensure that you have proofread it multiple times. Check for errors, spelling mistakes, and grammatical errors.
Frequently Asked Questions
When should I submit my 2 weeks notice?
You should submit your 2 weeks notice at least 2 weeks prior to your last day of work. This will give your employer sufficient time to make arrangements for your replacement.
What should I include in my 2 weeks notice letter?
Your 2 weeks notice letter should include the date of your resignation and your last day of work. You should also convey your appreciation for the opportunities and experiences gained while working with your employer and offer to assist with the transition process.
Can I resign immediately instead of giving 2 weeks notice?
While giving 2 weeks notice is the professional thing to do, there may be circumstances where you need to resign immediately. If this is the case, it is important to have an open and honest conversation with your employer to explain your reasons for leaving.
Should I write a resignation letter if I am fired?
While you may not be required to write a resignation letter if you are fired, it is always a good idea to do so. It will show that you are a professional and that you are willing to take responsibility for your actions.
Can I rescind my resignation?
In most cases, you can rescind your resignation. However, it is important to have an open and honest conversation with your employer before doing so. It is also important to be prepared for the possibility that your employer may not accept your rescinded resignation.
How do I address my employer in my resignation letter?
You should address your employer by their formal name and title, for example, “Dear Mr. Smith” or “Dear Dr. Brown.”
Conclusion
Writing a formal 2 weeks notice letter is important for leaving your job in a professional and courteous manner. Be sure to keep your letter brief, concise, and professional, and offer to assist with the transition process. Hopefully, the examples and tips provided in this article will assist you in creating your own resignation letter.