When an employee leaves a company, it can be an emotional time for everyone involved. Whether the employee is moving on to a new opportunity or retiring, it’s important to send them off with a proper farewell announcement. Below are examples of different types of farewell announcements that can be edited to fit your specific situation.
It’s with a heavy heart that we announce the departure of one of our valued employees. We want to thank them for the dedication and hard work they’ve put in during their time here. Please read below for examples of farewell announcements that can be customized for your needs.
These examples can be used as a guide to help you create your own farewell announcement for an employee leaving your company. They can be customized with personal details and messages to fit your specific situation. You can use these examples as a starting point to help you craft a thoughtful and respectful message to send off your departing employee.
Note: These examples are just templates and should be edited to fit your specific situation. Feel free to change the wording or add personal touches to make the announcement more meaningful.
Example 1: Retirement
Dear [Employee Name],
We are writing to let you know that [Employee Name] is retiring from our company after [number of years] of dedicated service. We want to thank [Employee Name] for their hard work and commitment to the success of our company. Their contributions have been invaluable, and they will be missed.
We wish [Employee Name] all the best in their retirement and hope they enjoy this new chapter in their life. Thank you for everything, [Employee Name].
Sincerely,
[Your Name]
Example 2: Resignation
Dear [Employee Name],
We are writing to inform you that [Employee Name] has resigned from their position at our company. We want to thank [Employee Name] for their hard work and dedication during their time here. Their contributions have been invaluable, and they will be missed.
We wish [Employee Name] all the best in their future endeavors and hope they find success in their new venture. Thank you for everything, [Employee Name].
Sincerely,
[Your Name]
Example 3: End of Contract
Dear [Employee Name],
We are writing to inform you that your contract with our company has come to an end. We want to thank you for your hard work and dedication during your time here. Your contributions have been invaluable, and you will be missed.
We wish you all the best in your future endeavors and hope you find success in your next role. Thank you for everything, [Employee Name].
Sincerely,
[Your Name]
Example 4: Relocation
Dear [Employee Name],
We are writing to inform you that [Employee Name] will be relocating to another city and will no longer be able to continue their employment with our company. We want to thank [Employee Name] for their hard work and dedication during their time here. Their contributions have been invaluable, and they will be missed.
We wish [Employee Name] all the best in their new location and hope they find success in their new venture. Thank you for everything, [Employee Name].
Sincerely,
[Your Name]
Example 5: Promotion
Dear [Employee Name],
We are writing to inform you that [Employee Name] has been promoted to a new position within our company. We want to congratulate [Employee Name] on their achievement and thank them for their hard work and dedication during their time in their previous role.
We are excited to see [Employee Name] excel in their new position and look forward to seeing their continued success within our company. Thank you for everything, [Employee Name].
Sincerely,
[Your Name]
Example 6: Temporary Leave
Dear [Employee Name],
We are writing to inform you that [Employee Name] will be taking a temporary leave of absence from our company. We want to thank [Employee Name] for their hard work and dedication during their time here. Their contributions have been invaluable, and they will be missed.
We wish [Employee Name] all the best during their leave and look forward to their return to our company. Thank you for everything, [Employee Name].
Sincerely,
[Your Name]
Tips for Writing a Farewell Announcement
Writing a farewell announcement can be a difficult task. Here are a few tips to help you craft a thoughtful and respectful message:
- Thank the departing employee for their hard work and dedication.
- Highlight their contributions to the company.
- Show your appreciation for their time with the company and wish them well in their future endeavors.
- Keep the message professional and respectful.
- Consider including a personal touch to make the announcement more meaningful.
Frequently Asked Questions
Can we have a farewell party for the departing employee?
Yes, a farewell party is a great way to show your appreciation for the departing employee and to send them off with a positive experience. Make sure to plan the party in advance and invite all employees who worked with the departing employee.
What if the departing employee was terminated?
If the departing employee was terminated, it’s still important to send them off with a respectful farewell announcement. Keep the message professional and avoid any negative comments or personal attacks.
Who should write the farewell announcement?
The farewell announcement should be written by the employee’s supervisor or a member of the human resources team. It should be approved by upper management before it is sent out to all employees.
What should be included in the farewell announcement?
The farewell announcement should include the departing employee’s name, reason for leaving, and a message of appreciation for their contributions to the company. It should also include a message wishing them well in their future endeavors.
Should the announcement be sent via email or in-person?
The announcement can be sent via email or in-person, depending on the company’s culture and preference. If the company is small, an in-person announcement may be more appropriate. If the company is large, an email announcement may be more practical.
Can we use these examples as they are or should we customize them?
These examples are just templates and should be edited to fit your specific situation. Feel free to change the wording or add personal touches to make the announcement more meaningful.
Conclusion
Sending off an employee with a proper farewell announcement is a respectful and professional way to show your appreciation for their hard work and dedication. Use these examples and tips to create a thoughtful and personalized message for your departing employee.