Resignation can be tough, but it is a natural part of professional life. Writing a resignation letter can be tricky, and that’s where we come in. In this article, we provide seven different examples of resignation letters to help you write your own. Each example is unique and can be edited to fit your personal situation.
Before we dive into the examples, it’s important to understand what a resignation letter is and why it’s crucial to write one. A resignation letter is a formal letter that informs your employer of your intention to leave your current position. It’s important to write one because it shows professionalism and courtesy to your employer. A resignation letter should always be kept brief, polite, and professional.
In this article, we provide seven different examples of resignation letters to help you write your own. Each example is unique and can be edited to fit your personal situation. We also provide tips and frequently asked questions to help you write the best resignation letter possible.
Readers can find examples and edit them as needed.
Example 1: Retirement
Dear [Manager’s Name],
I am writing to inform you that I will be retiring from my position at [Company Name] effective [Date of Retirement]. After [Number of Years] years of service with the company, I have decided to retire and enjoy more time with my family.
I want to thank you and the company for the opportunities you have given me throughout my career. I have greatly enjoyed working with such a dedicated and talented team. Please let me know if there is anything I can do to help with the transition process.
Sincerely,
[Your Name]
Example 2: New Opportunity
Dear [Manager’s Name],
I am writing to inform you that I have accepted a new position with another company and will be resigning from my current position at [Company Name] effective [Date of Resignation]. While I have greatly enjoyed my time at [Company Name], I believe this new opportunity will better serve me both personally and professionally.
Thank you for the opportunities, mentorship, and support you have provided me during my time here. I have learned a great deal working alongside such a talented and dedicated team.
Sincerely,
[Your Name]
Example 3: Personal Reasons
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position at [Company Name] effective [Date of Resignation]. This decision was not an easy one, but due to personal circumstances, I must prioritize other matters at this time.
I want to thank you and the company for the opportunities you have given me throughout my career. I have greatly appreciated working with such a dedicated and talented team.
Sincerely,
[Your Name]
Example 4: Unhappy with Role
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position at [Company Name] effective [Date of Resignation]. Unfortunately, I have not been happy with my role in the company and have decided to pursue other opportunities.
Thank you for the opportunities, mentorship, and support you have provided me during my time here. I have learned a great deal working alongside such a talented and dedicated team.
Sincerely,
[Your Name]
Example 5: Health Reasons
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position at [Company Name] effective [Date of Resignation]. Unfortunately, due to health reasons, I am unable to continue working in my current role.
I want to thank you and the company for the opportunities you have given me throughout my career. I have greatly appreciated working with such a dedicated and talented team.
Sincerely,
[Your Name]
Example 6: Moving
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position at [Company Name] effective [Date of Resignation]. My family and I will be moving to [Location Name] and I will be unable to continue working in my current role.
Thank you for the opportunities, mentorship, and support you have provided me during my time here. I have learned a great deal working alongside such a talented and dedicated team.
Sincerely,
[Your Name]
Example 7: Contract Ended
Dear [Manager’s Name],
I am writing to inform you that my contract with [Company Name] will be ending on [Date of Contract End]. I will no longer be able to continue working in my current role after this date.
Thank you for the opportunities, mentorship, and support you have provided me during my time here. I have learned a great deal working alongside such a talented and dedicated team.
Sincerely,
[Your Name]
Tips for Writing a Resignation Letter
Writing a resignation letter can be tricky, but here are some tips to help you write the best resignation letter possible:
- Keep it brief and to the point.
- Be professional and polite.
- Provide a reason for your resignation, but keep it simple.
- Thank your employer for the opportunities they have provided.
- Offer to help with the transition process.
- Proofread your letter for any errors.
Frequently Asked Questions
How do I address my resignation letter?
Your resignation letter should be addressed to your immediate supervisor or manager. If you are unsure who this is, check your employment contract or ask your human resources department.
How much notice should I give?
Typically, two weeks’ notice is customary, but this may vary depending on your job and company. Check your employment contract or company policy for guidance.
Do I need to provide a reason for my resignation?
While it’s not required to provide a reason for your resignation, it’s generally considered good practice to do so. Keep it simple and professional.
Can I resign over email?
While it’s not recommended, it’s possible to resign over email. However, it’s more professional to do so in person or over the phone. If this is not possible, a well-written and polite email may suffice.
Should I mention any grievances or complaints in my resignation letter?
No, it’s not recommended to mention any grievances or complaints in your resignation letter. Keep the letter positive and professional.
Do I need to thank my employer in my resignation letter?
Yes, it’s important to thank your employer for the opportunities they have provided. This shows professionalism and courtesy.
Conclusion
Writing a resignation letter can be tough, but it’s an important part of leaving your current job on good terms. In this article, we provided seven different examples of resignation letters to help you write your own. Remember to keep it brief, polite, and professional.