If you’re looking for a job as a secretary, an application letter is one of the most important documents you’ll need to prepare. A well-written letter can help you stand out from other applicants and increase your chances of getting hired.
Here are some tips and examples to help you write an effective application letter for a secretary position:
Tips for Writing an Application Letter for Secretary Position
1. Do your research. Learn as much as you can about the company and the position you’re applying for.
2. Address the letter to the appropriate person. If possible, find out the name and title of the hiring manager or human resources representative.
3. Highlight your relevant skills and experience. Be sure to emphasize how your qualifications make you the ideal candidate for the job.
4. Keep it concise. Your letter should be no more than one page long.
5. Proofread carefully. Make sure your letter is free of spelling and grammatical errors.
Example of Application Letter for Secretary Position
Here are seven examples of application letters for secretary positions. Feel free to use these as a guide and edit them as needed.
Application Letter for Secretary Position – Fresher
Greetings [Hiring Manager’s Name],
I am writing to express my interest in the secretary position that you have advertised on [Job Portal]. Although I am a fresher in this field, I am confident that I possess the skills required for the job.
I recently completed a secretarial course where I learned how to manage a busy office, handle phone calls, and prepare documents. I believe these skills make me an ideal candidate for the position.
Thank you for considering my application. I look forward to hearing from you.
Complimentary close,
Your Name
Application Letter for Secretary Position – Experienced
Dear [Hiring Manager’s Name],
I am writing to apply for the secretary position that you have advertised on [Job Portal]. I have worked as a secretary for [Number of years] years and I believe my experience makes me an ideal candidate for the job.
During my time as a secretary, I have developed excellent organizational and time management skills. I am proficient in Microsoft Office and have experience managing calendars, making travel arrangements, and handling phone calls.
I am confident that I can make a valuable contribution to your team. Thank you for considering my application.
Complimentary close,
Your Name
Application Letter for Secretary Position – Highly Skilled
Hello [Hiring Manager’s Name],
I am writing to apply for the secretary position that you have advertised on [Job Portal]. With [Number of years] years of experience as a highly skilled secretary, I am confident that I possess the skills and experience required for the job.
I have experience managing executive calendars, making travel arrangements, and handling confidential information. I am proficient in Microsoft Office and have excellent communication and interpersonal skills.
I would love the opportunity to bring my skills and experience to your team. Thank you for considering my application.
Complimentary close,
Your Name
Application Letter for Secretary Position – Recent Graduate
Dear [Hiring Manager’s Name],
I am writing to apply for the secretary position that you have advertised on [Job Portal]. I recently graduated with a degree in [Degree Name] and I believe that I have the skills and experience required for the job.
During my studies, I developed excellent organizational skills and learned how to manage a busy workload. I am proficient in Microsoft Office and have experience handling phone calls, making travel arrangements, and preparing documents.
I am excited about the opportunity to join your team and contribute my skills and experience. Thank you for considering my application.
Complimentary close,
Your Name
Application Letter for Secretary Position – Administrative Assistant
Dear [Hiring Manager’s Name],
I am writing to apply for the secretary position that you have advertised on [Job Portal]. I have worked as an administrative assistant for [Number of years] years and I believe that my experience makes me the ideal candidate for the job.
During my time as an administrative assistant, I developed excellent organizational and communication skills. I am proficient in Microsoft Office and have experience handling phone calls, scheduling meetings, and preparing documents.
I am confident that I can make a valuable contribution to your team. Thank you for considering my application.
Complimentary close,
Your Name
Application Letter for Secretary Position – Legal Secretary
Dear [Hiring Manager’s Name],
I am writing to apply for the legal secretary position that you have advertised on [Job Portal]. I have worked as a legal secretary for [Number of years] years and I believe that my experience makes me the ideal candidate for the job.
During my time as a legal secretary, I have developed excellent organizational and communication skills. I am proficient in Microsoft Office and have experience handling phone calls, scheduling meetings, and preparing legal documents.
I am confident that I can make a valuable contribution to your legal team. Thank you for considering my application.
Complimentary close,
Your Name
Frequently Asked Questions
Q: What should I include in my application letter for a secretary position?
A: Your application letter should include your relevant skills and experience, as well as your enthusiasm for the position. Be sure to address the letter to the appropriate person and proofread it carefully.
Q: How long should my application letter be?
A: Your application letter should be no more than one page long.
Q: How do I address my application letter?
A: If possible, address your letter to the hiring manager or human resources representative by name and title.
Q: What should I highlight in my application letter?
A: Be sure to highlight your relevant skills and experience, as well as your enthusiasm for the position.
Q: Should I include my resume with my application letter?
A: Yes, it’s a good idea to include your resume with your application letter.
Q: How should I close my application letter?
A: Use a complimentary close such as “Sincerely” or “Best regards,” followed by your name.
Conclusion
Writing an effective application letter for a secretary position can be challenging, but with the right tips and examples, you can create a letter that highlights your skills and experience and increases your chances of getting hired. Remember to keep your letter concise, address it to the appropriate person, and proofread it carefully before sending it off.