If you are planning to resign from your job, it is important to write a formal resignation letter to your employer. A resignation letter is a professional way to communicate your decision and to thank your employer for the opportunity they provided.
Below are seven examples of resignation letters that you can use as a guide when writing your own. You can edit them as needed to fit your situation.
Personal Reasons
Dear [Manager’s Name],
It is with regret that I submit my resignation from my position as [Job Title] at [Company Name]. I have decided to resign due to personal reasons that require my full attention. I have enjoyed my time working with the team and appreciate the support and opportunities provided by the company. I will ensure a smooth transition and assist in any way possible during my remaining time here.
Thank you again for this opportunity and for understanding my decision.
Sincerely,
[Your Name]
New Opportunity
Dear [Manager’s Name],
I would like to inform you of my resignation from my position as [Job Title] at [Company Name]. I have been offered a new opportunity that I cannot turn down, and I feel that it is time for me to move on. I am grateful for the experience I have gained while working here and appreciate the support you and the team have given me.
Please let me know how I can assist in the transition process, as I want to ensure all work is completed and handed over accordingly.
Thank you for everything and for the opportunity to work with such a great team.
Best regards,
[Your Name]
Health Reasons
Dear [Manager’s Name],
I regret to inform you that I am resigning from my position as [Job Title] at [Company Name]. My health has become a concern, and I need to focus on getting better. I am grateful for the opportunities provided by the company and appreciate the support and understanding of my colleagues during my time here.
I will assist in the transition process and ensure all work is completed before my last day of work. Thank you again for the opportunity to be part of such a great team.
Sincerely,
[Your Name]
Moving to a New City
Dear [Manager’s Name],
I am writing to inform you of my resignation from my position as [Job Title] at [Company Name]. My family and I have decided to move to a new city, and I need to resign from my current position. I appreciate the support and opportunities that have been provided by the company during my employment.
I will work with you and the team to ensure a smooth transition, and I am happy to assist in any way possible during my remaining time here. Thank you again for the opportunity to be part of such a great team.
Best regards,
[Your Name]
Career Change
Dear [Manager’s Name],
I am writing to give notice of my resignation from my position as [Job Title] at [Company Name]. I have made the difficult decision to pursue a career change, and I am excited to embark on this new journey. I want to thank you and the team for the support and opportunities provided during my employment.
I will ensure that all work is completed and handed over before my last day of work. Please let me know if there is anything else I can do to facilitate the transition process.
Thank you for everything and for the opportunity to be part of such a great team.
Sincerely,
[Your Name]
Unhappy with Job
Dear [Manager’s Name],
I am writing to provide notice of my resignation from my position as [Job Title] at [Company Name]. Unfortunately, I have not been happy in my role, and I feel it is time for me to move on. Please know that this was not an easy decision, and I appreciate the support and opportunities provided by the company during my employment.
I will ensure that all work is completed before my last day of work and will assist in any way possible to ensure a smooth transition. Thank you again for the opportunity to be part of such a great team.
Best regards,
[Your Name]
Retirement
Dear [Manager’s Name],
I am writing to provide notice of my retirement from my position as [Job Title] at [Company Name]. It has been an honor to be part of such a great team, and I appreciate the support and opportunities provided by the company during my employment.
Please let me know how I can assist in the transition process. I will ensure that all work is completed and handed over before my last day of work. I wish the company continued success in the future.
Sincerely,
[Your Name]
Tips for Writing a Resignation Letter to Your Employer
Writing a resignation letter can be a difficult task, but it is important to do it right. Here are some tips to make the process easier:
- Be professional and concise
- Thank your employer for the opportunity
- Explain the reason for your resignation, if comfortable
- Offer to assist in the transition process
- Maintain a positive tone throughout the letter
Frequently Asked Questions
How do I address my employer in the resignation letter?
Address your manager by their name and use a formal greeting such as “Dear [Manager’s Name],”.
When should I submit my resignation letter?
You should submit your resignation letter at least two weeks before your last day of work.
Do I need to explain the reason for my resignation?
No, you are not obligated to explain the reason for your resignation, but it may be helpful to do so if you have a good relationship with your employer.
Should I offer to assist in the transition process?
Yes, it is professional to offer to help during the transition process. This can include training a replacement and completing any unfinished work.
Can I write a resignation letter via email?
It is best to submit your resignation letter in person, but if that is not possible, you can write a resignation email. Make sure to follow the same guidelines for a formal resignation letter.
What should I do if my employer asks me to reconsider my resignation?
If your employer asks you to reconsider, it is up to you to decide if you want to stay or not. Be honest with your employer about your decision and your reasons for resigning.
Conclusion
Writing a resignation letter can be a difficult task, but it is important to do it right. Using the examples and tips provided in this article, you can write a professional and concise resignation letter that thanks your employer for the opportunity and leaves a positive impression. Remember to maintain a positive tone throughout the letter and to offer assistance during the transition process.