employment verification letter sample shrm

If you are looking for a sample employment verification letter, you have come to the right place. The Society for Human Resource Management (SHRM) provides a variety of letter templates that you can use as a starting point. These letters can be edited to fit your specific needs, making it easy to create an employment verification letter that meets your requirements.

An employment verification letter is a document that confirms an individual’s employment status with a company. It is often requested by financial institutions, government agencies, and other organizations to verify a person’s income and employment history. A well-written employment verification letter can help an individual secure a loan, obtain a visa, or qualify for government benefits.

The SHRM provides several sample employment verification letters that you can use as a starting point. These letters are designed to be easy to edit, allowing you to customize them to your specific needs. Whether you need to verify an employee’s current employment status, their salary, or their job title, there is a letter template that can help you do it.

By using these letter templates, you can save time and ensure that your employment verification letter is accurate and professional. You can easily edit the templates to include the specific information that you need, and you can be confident that the language used in the letter is appropriate and legally compliant.

Overall, using an employment verification letter sample from SHRM can help you create a letter that is both effective and efficient.

Employment Verification Letter Sample SHRM Examples

Employment Verification Letter for Visa Application

Dear Sir or Madam,

This letter is to confirm that [employee name] is currently employed by [company name] as a [job title]. They have been employed with our organization since [date of hire], and their current annual salary is [salary amount].

We have no reason to believe that [employee name] will not return to their job with us after their travels. We are pleased to provide this employment verification letter and wish [employee name] the best in their travels.

Sincerely,

[Your Name]

[Your Title]

Employment Verification Letter for Mortgage Application

Dear [Loan Officer Name],

This letter is to confirm that [employee name] is currently employed by [company name] as a [job title]. They have been employed with our organization since [date of hire], and their current annual salary is [salary amount].

Please do not hesitate to contact me if you require any further information or documentation. Thank you for your time.

Sincerely,

[Your Name]

[Your Title]

Employment Verification Letter for Rental Application

Dear [Landlord Name],

This letter is to confirm that [employee name] is currently employed by [company name] as a [job title]. They have been employed with our organization since [date of hire], and their current annual salary is [salary amount].

If you require any further information or documentation, please do not hesitate to contact me. Thank you for your time.

Sincerely,

[Your Name]

[Your Title]

Employment Verification Letter for Immigration Application

Dear [Immigration Officer Name],

This letter is to confirm that [employee name] is currently employed by [company name] as a [job title]. They have been employed with our organization since [date of hire], and their current annual salary is [salary amount].

If you require any further information or documentation, please do not hesitate to contact me. Thank you for your time.

Sincerely,

[Your Name]

[Your Title]

Employment Verification Letter for Social Security Administration

Dear [SSA Representative Name],

This letter is to confirm that [employee name] is currently employed by [company name] as a [job title]. They have been employed with our organization since [date of hire], and their current annual salary is [salary amount].

If you require any further information or documentation, please do not hesitate to contact me. Thank you for your time.

Sincerely,

[Your Name]

[Your Title]

Employment Verification Letter for Child Support Agency

Dear [Child Support Agency Representative Name],

This letter is to confirm that [employee name] is currently employed by [company name] as a [job title]. They have been employed with our organization since [date of hire], and their current annual salary is [salary amount].

If you require any further information or documentation, please do not hesitate to contact me. Thank you for your time.

Sincerely,

[Your Name]

[Your Title]

Employment Verification Letter for Jury Duty

Dear [Jury Duty Clerk Name],

This letter is to confirm that [employee name] is currently employed by [company name] as a [job title]. They have been employed with our organization since [date of hire], and their current annual salary is [salary amount].

If you require any further information or documentation, please do not hesitate to contact me. Thank you for your time.

Sincerely,

[Your Name]

[Your Title]

Tips for Writing an Employment Verification Letter

Include the Basic Information

When writing an employment verification letter, make sure to include the employee’s name, job title, and dates of employment. You should also include your contact information in case the recipient needs to follow up with you.

Be Clear and Concise

Make sure to clearly state the purpose of the letter and provide any necessary details. Keep your language professional and concise.

Follow Legal Guidelines

Make sure to follow any legal guidelines when writing an employment verification letter. Be careful not to disclose any confidential information without the employee’s written consent.

Check for Accuracy

Double-check all of the information in the letter for accuracy. Any mistakes or inconsistencies could cause problems for the employee.

Be Responsive

If the recipient of the letter has any questions or needs additional information, be responsive and provide the necessary details in a timely manner.

Proofread

Finally, make sure to proofread the letter before sending it out. Any errors or typos could make the letter look unprofessional.

Frequently Asked Questions

What is an employment verification letter?

An employment verification letter is a document that confirms an individual’s employment status with a company. It is often requested by financial institutions, government agencies, and other organizations to verify a person’s income and employment history.

What information should be included in an employment verification letter?

An employment verification letter should include the employee’s name, job title, and dates of employment. It should also include the employer’s contact information in case the recipient needs to follow up with them.

How do I write an employment verification letter?

You can use a sample employment verification letter as a starting point and edit it to fit your specific needs. Make sure to include all of the necessary information and follow any legal guidelines.

Who can request an employment verification letter?

Financial institutions, government agencies, and other organizations may request an employment verification letter to verify a person’s income and employment history.

What should I do if I receive a request for an employment verification letter?

If you receive a request for an employment verification letter, make sure to verify the identity of the person making the request and follow any legal guidelines when providing the information.

Can I refuse to provide an employment verification letter?

As an employer, you are not required by law to provide an employment verification letter. However, refusing to provide one could hurt the employee’s chances of obtaining a loan, visa, or government benefits.

Conclusion

Using a sample employment verification letter from SHRM can help you create an effective and professional document that meets your specific needs. By following the tips outlined in this article, you can create a letter that is accurate, concise, and legally compliant. Make sure to proofread the letter before sending it out, and be responsive to any follow-up requests for information.