If you are a Malaysian employer, you may need to provide your employees with an employment verification letter for various purposes. This type of letter confirms a person’s employment status, salary, position, and other details that may be required by a third party, such as a landlord, financial institution, or immigration officer. To help you create an effective employment verification letter, we have compiled some sample letters and tips. You can customize these templates according to your needs and legal requirements.
Examples of Employment Verification Letter Sample Malaysia
Letter for Rental Application
Dear Sir/Madam,
This letter is to confirm that [employee name] is employed with [company name] as [position] since [date]. His/Her current monthly salary is [salary amount]. He/She is a full-time employee and works [number of hours] per week. We have no reason to believe that his/her employment will be terminated in the near future. If you have any further questions, please do not hesitate to contact us.
Best regards,
[Your name]
Letter for Bank Loan Application
Dear Loan Officer,
I am writing this letter to confirm that [employee name] is an employee of [company name] and has been working with our organization since [date]. He/She is currently employed as a [position] and his/her monthly salary is [salary amount]. We have no reason to believe that his/her employment will be terminated in the near future.
If you require any further information, please do not hesitate to contact us.
Sincerely,
[Your name]
Letter for Immigration Application
Dear Sir/Madam,
I am writing this letter to confirm that [employee name] is an employee of [company name]. He/She has been working with us since [date] and his/her current position is [position]. His/Her monthly salary is [salary amount]. We have no reason to believe that his/her employment will be terminated in the near future.
Please do not hesitate to contact us if you require any further information.
Best regards,
[Your name]
Letter for Scholarship Application
Dear Scholarship Committee,
I am writing this letter to confirm that [employee name] is employed with [company name] as a [position]. He/She has been working with us since [date] and is a valued member of our team. His/Her monthly salary is [salary amount].
We have no reason to believe that his/her employment will be terminated in the near future. If you have any further questions, please do not hesitate to contact us.
Thank you for considering [employee name] for the scholarship.
Sincerely,
[Your name]
Letter for Employment Visa Application
Dear Visa Officer,
I am writing this letter to confirm that [employee name] is an employee of [company name]. He/She has been working with us since [date] and his/her current position is [position]. His/Her monthly salary is [salary amount].
We have no reason to believe that his/her employment will be terminated in the near future. We fully support his/her application for an employment visa in Malaysia.
Please do not hesitate to contact us if you require any further information.
Best regards,
[Your name]
Letter for Tenancy Agreement
Dear Property Manager,
This letter is to confirm that [employee name] is employed with [company name] as [position] since [date]. His/Her current monthly salary is [salary amount]. He/She is a full-time employee and works [number of hours] per week. We have no reason to believe that his/her employment will be terminated in the near future.
I hope this letter satisfies your requirements regarding [employee name]’s employment status. If you require any further information, please do not hesitate to contact us.
Best regards,
[Your name]
Tips for Writing Employment Verification Letter Sample Malaysia
Include Relevant Information
Make sure your employment verification letter includes all the necessary information, such as the employee’s name, job title, employment dates, salary, and whether the employment is full-time or part-time. You may also want to mention any benefits or bonuses the employee is entitled to.
Be Clear and Concise
Keep your letter brief and to the point. Avoid using jargon or technical terms that may confuse the reader. Use simple language and stick to the facts.
Use Business Letter Format
Format your letter like a professional business letter, with your company’s letterhead, date, address, and salutation. Use a clear and legible font and keep the text left-aligned.
Proofread Your Letter
Before sending your letter, make sure to read it carefully and check for any errors or typos. A well-written and error-free letter will create a good impression on the recipient.
Be Prepared to Verify Information
If the recipient of your letter has any doubts or questions about the information you provided, be prepared to verify it with supporting documents or by phone or email.
Keep a Copy of the Letter
Make sure to keep a copy of the employment verification letter for your records. It may come in handy in case of any disputes or legal issues in the future.
Frequently Asked Questions (FAQs)
What is an employment verification letter?
An employment verification letter is a document that confirms an employee’s current or past employment status, salary, position, and other details that may be required by a third party, such as a landlord, financial institution, or government agency.
Who can write an employment verification letter?
An employment verification letter should be written by the employer or HR department of the company where the employee works or worked.
What information should be included in an employment verification letter?
An employment verification letter should include the employee’s name, job title, employment dates, salary, and whether the employment is full-time or part-time. It may also mention any benefits or bonuses the employee is entitled to.
What is the purpose of an employment verification letter?
An employment verification letter is usually required by a third party, such as a landlord, financial institution, or government agency, to confirm a person’s employment status and income. It may be needed for various purposes, such as renting a property, applying for a loan, or obtaining a visa.
Is an employment verification letter legally binding?
An employment verification letter is not a legally binding document, but it should be accurate and truthful. Providing false or misleading information in an employment verification letter may have legal consequences.
Can an employment verification letter be refused?
An employer may refuse to provide an employment verification letter if it contains confidential or sensitive information, or if it violates any legal or ethical standards. However, if the request is reasonable and lawful, the employer should provide the letter or a reasonable alternative.
Conclusion
An employment verification letter is a crucial document that may be required for various purposes. By following the tips and using the sample letters provided in this article, you can create an effective and professional employment verification letter that meets your needs and legal requirements. Remember to be clear, concise, and accurate in your letter, and keep a copy for your records.