Are you in the process of obtaining a green card and need an employment verification letter? Look no further! Below are seven examples of employment verification letter samples for green card applicants that you can use and edit as needed.
Introduction
As part of the green card application process, applicants are often required to provide an employment verification letter from their current or previous employer. This letter confirms the applicant’s employment status and details their job duties, salary, and any other relevant information that may be required by the USCIS. Below are seven examples of employment verification letters that you may find helpful in creating your own.
Explanation
These examples are intended to provide guidance and serve as a starting point for creating your own letter. Each sample is based on a different scenario, so be sure to choose the one that best fits your specific situation. You can then edit the letter to include your personal details and any additional information that may be required.
Examples
Employment Verification Letter for Green Card Application
Dear USCIS Officer,
I am writing to confirm that [employee name] has been employed with our company since [date]. Their current position is [position title] and their salary is [salary]. Their job duties include [list of job duties]. They are a valued member of our team and we are pleased to provide this employment verification letter as part of their green card application.
Thank you for your time and consideration.
Sincerely,
[Employer name and title]
Employment Verification Letter for Self-Employed Green Card Applicant
Dear USCIS Officer,
I am writing to confirm that [applicant name] is self-employed as a [type of business] and has been running their own business since [date]. They are responsible for [list of job duties].
As their business partner, I can confirm that they are a reliable and hard-working individual, and I have no doubt that they will continue to be successful in their business ventures.
Thank you for your time and consideration.
Sincerely,
[Business partner name and title]
Employment Verification Letter for Green Card Application – No Longer Employed
Dear USCIS Officer,
I am writing to confirm that [employee name] was employed with our company from [date] to [date]. Their position was [position title] and their salary was [salary].
Please note that [employee name] is no longer employed with our company.
Thank you for your time and consideration.
Sincerely,
[Employer name and title]
Employment Verification Letter for Green Card Application – Contract Employee
Dear USCIS Officer,
I am writing to confirm that [employee name] is a contract employee with our company. Their contract began on [date] and is set to end on [date]. Their position is [position title] and their salary is [salary]. Their job duties include [list of job duties].
Please let me know if you require any additional information.
Thank you for your time and consideration.
Sincerely,
[Employer name and title]
Employment Verification Letter for Green Card Application – Part-Time Employee
Dear USCIS Officer,
I am writing to confirm that [employee name] has been employed with our company as a part-time [position title] since [date]. Their hourly rate is [hourly rate] and they work [number of hours per week]. Their job duties include [list of job duties].
Please let me know if you require any additional information.
Thank you for your time and consideration.
Sincerely,
[Employer name and title]
Employment Verification Letter for Green Card Application – New Employee
Dear USCIS Officer,
I am writing to confirm that [employee name] has been employed with our company as a [position title] since [date]. Their starting salary is [salary]. Their job duties include [list of job duties].
[Employee name] is a new employee, but we have no doubt that they will be a valuable addition to our team.
Thank you for your time and consideration.
Sincerely,
[Employer name and title]
Employment Verification Letter for Green Card Application – Seasonal Employee
Dear USCIS Officer,
I am writing to confirm that [employee name] has been employed with our company as a seasonal [position title] since [date]. Their hourly rate is [hourly rate] and they work [number of hours per week]. Their job duties include [list of job duties].
As a seasonal employee, [employee name]’s employment will end on [date].
Thank you for your time and consideration.
Sincerely,
[Employer name and title]
Tips for Writing an Employment Verification Letter for Green Card Applicants
Include all Required Information
Make sure to include all the necessary information in the letter, such as the employee’s name, job title, salary, and job duties. Be sure to also include the employer’s name and contact information.
Be Specific
Avoid general statements and be as specific as possible. Use exact dates, job titles, and duties to provide a clear and detailed picture of the employee’s employment history.
Be Honest
Do not provide false information or exaggerate the employee’s job duties or skills. Employment verification letters are subject to verification, and providing false information can have serious consequences.
Be Professional
Use a professional tone and avoid using slang, abbreviations, or emoticons. The letter should be written on company letterhead, if possible, and signed by the employer.
Proofread
Before submitting the letter, make sure to proofread it for any spelling or grammatical errors. The letter should be well-written and error-free.
FAQs
Q: Can the employment verification letter be in a different format?
A: Yes, the letter can be in a different format as long as it includes all the necessary information and is on company letterhead if possible.
Q: Does the letter have to be signed by the employer?
A: Yes, the letter should be signed by the employer or an authorized representative of the company.
Q: Can the letter be in a language other than English?
A: The letter should be in English or should include a certified translation if in a different language.
Q: What if the employee has changed jobs since the last employment verification letter?
A: A new employment verification letter should be obtained from the current employer.
Q: What if the employer is no longer in business?
A: The employee can submit any documentation they have, such as pay stubs or tax records, to verify their employment.
Q: What if the employer refuses to provide an employment verification letter?
A: The employee should try to obtain the letter from another source, such as a former co-worker or a client of the employer. If all other options have been exhausted, the employee can submit a sworn statement attesting to their employment.
Conclusion
An employment verification letter is a crucial part of the green card application process. By using these examples as a guide, you can create a letter that accurately reflects your employment history and provides the necessary information to satisfy USCIS requirements. Remember to be specific, honest, and professional in your letter, and always proofread before submitting.