If you are planning to transfer to a new job position within the same company, you need to create an employment transfer request letter. The letter should express your desire to transfer and why the transfer is necessary for your career growth. Below are some employment transfer request letter samples that you can use as a guide in creating your own letter.
Sample 1: Request for Transfer due to Family Relocation
Dear [Manager’s Name],
I am writing to request a transfer to [Branch Name] as my family and I will be relocating to the area in the coming weeks. I have thoroughly enjoyed working with the team at [Current Branch Name], and I am eager to continue my work with [Company Name] at the new location.
As you may know, my spouse recently got a job in [City Name], and we have decided that it would be best for our family to move there. I believe that I can make a valuable contribution to the [Branch Name] team, and I would be grateful for the opportunity to continue my career with [Company Name] at the new location.
Thank you for considering my request. I look forward to hearing from you soon.
Sincerely,
[Your Name]
Sample 2: Request for Transfer due to Professional Growth
Dear [Manager’s Name],
I am writing to request a transfer to [Department Name] in order to further develop my professional skills and contribute to the company’s continued success. I have enjoyed working as a [Current Position] for the past [Number] years, and I believe that a transfer to [Department Name] will offer me the opportunity to learn new skills and gain valuable experience.
During my time at [Company Name], I have become increasingly interested in [Department Name]’s work and the challenges that it faces. I am confident that my skills in [Key Skills] will be a valuable asset to the team, and I am eager to begin contributing to the department’s projects.
Thank you for considering my request. I look forward to the opportunity to grow and develop my career within [Company Name].
Sincerely,
[Your Name]
Sample 3: Request for Transfer due to Health Concerns
Dear [Manager’s Name],
I am writing to formally request a transfer to [Department Name] due to health concerns. As you may be aware, I have been experiencing prolonged health issues that have affected my work performance in my current role as a [Current Position].
I believe that a transfer to [Department Name] will enable me to work in a more supportive environment that will facilitate my recovery and return to full health. I have thoroughly enjoyed working with the team at [Current Department/Team Name], and I am eager to continue working with [Company Name] in a new capacity.
I appreciate your understanding and support during this difficult time, and I look forward to hearing from you soon.
Sincerely,
[Your Name]
Sample 4: Request for Transfer due to Commute
Dear [Manager’s Name],
I am writing to request a transfer to [Branch Name] due to the excessive commute I am currently undertaking in my role as a [Current Position]. The daily travel time has become unsustainable for me, and it is negatively impacting my work-life balance.
I believe that a transfer to [Branch Name] will allow me to have a better work-life balance and contribute more effectively to [Company Name]’s success. I am confident that I can bring my skills and experience to the team at [Branch Name], and I am eager to continue my work with [Company Name] in a new location.
Thank you for your consideration, and I look forward to hearing from you soon.
Sincerely,
[Your Name]
Sample 5: Request for Transfer due to Personal Reasons
Dear [Manager’s Name],
I am writing to request a transfer to [Department Name] due to personal reasons. As you may be aware, I have encountered some personal challenges that require me to be closer to home for the foreseeable future. I am confident that a transfer to [Department Name] will enable me to continue working with [Company Name] while also providing me with the flexibility I require during this time.
I believe that my skills and experience align closely with the work of [Department Name], and I am excited about the opportunity to contribute to the team’s success. Thank you for your consideration, and I look forward to the opportunity to continue my work with [Company Name].
Sincerely,
[Your Name]
Sample 6: Request for Transfer due to Interdepartmental Opportunities
Dear [Manager’s Name],
I am writing to request a transfer to [Department Name] in order to take advantage of the interdepartmental opportunities that are currently available. As [Current Position], I have had the opportunity to work with [Department Name] on various projects, and I have become increasingly interested in their work and the challenges that they face.
I believe that a transfer to [Department Name] will enable me to work with highly skilled professionals who share my passion for [Field/Industry]. I am confident that my skills and experience in [Key Skills] will be a valuable asset to the team, and I am excited about the opportunity to contribute to the department’s success.
Thank you for your consideration, and I look forward to hearing from you soon.
Sincerely,
[Your Name]
Tips for Writing an Employment Transfer Request Letter
If you are planning to write an employment transfer request letter, here are some tips to help you create a letter that is effective and persuasive:
- Be clear and concise in expressing your desire to transfer and why the transfer is necessary for your career growth.
- Make sure to address your letter to the appropriate person, such as your manager or HR representative.
- Provide specific details about the position you are seeking and why you believe you are the best candidate for the role.
- Be positive and professional in your writing, avoiding any negative comments or criticisms.
- Thank the recipient for their time and consideration, and express your eagerness to continue working with the company in a new capacity.
Frequently Asked Questions
Q: What should I include in my employment transfer request letter?
A: Your employment transfer request letter should include a clear and concise statement of your desire to transfer, the specific position you are seeking, and the reasons why you believe you are the best candidate for the role. You should also provide any relevant details about your qualifications, experience, or accomplishments that support your request.
Q: Who should I address my employment transfer request letter to?
A: You should address your employment transfer request letter to the appropriate person, such as your manager or HR representative. If you are not sure who to address the letter to, you can contact the company’s HR department for guidance.
Q: How long should my employment transfer request letter be?
A: Your employment transfer request letter should be no more than one page in length. Be sure to keep your writing clear and concise, focusing on the most important points that support your request.
Q: When is the best time to submit my employment transfer request letter?
A: The best time to submit your employment transfer request letter is when there is a specific position or opportunity available that you are interested in. You should also consider submitting your letter during the company’s annual performance review process, as this is a good time to discuss career development opportunities.
Q: What should I do if my employment transfer request letter is denied?
A: If your employment transfer request letter is denied, you should ask for feedback on why your request was denied and what you can do to improve your chances of success in the future. You should also continue to work hard and demonstrate your value to the company, as this may open up new opportunities for you in the future.
Q: Can I follow up on my employment transfer request letter?
A: Yes, you can follow up on your employment transfer request letter if you have not heard back from the company within a reasonable period of time (usually 1-2 weeks). You can contact the recipient by email or phone to inquire about the status of your request and whether any additional information is needed.
Q: Should I include my resume with my employment transfer request letter?
A: It is not necessary to include your resume with your employment transfer request letter, but you may choose to do so if you believe it will support your request. If you do include your resume, make sure that it is tailored to the position you are seeking and highlights your most relevant skills and experience.
Conclusion
An employment transfer request letter can help you take advantage of new opportunities within your company and advance your career. By following the tips and examples provided in this article, you can create a persuasive letter that highlights your skills and experience and demonstrates your commitment to the company’s success.