When someone needs a reference for a job they are applying to, having a pre-written template can make the process much easier. An employment reference template is a pre-written letter that can be edited to fit the specific job and person being recommended. This article will provide examples of employment reference templates, tips for creating your own, and frequently asked questions about employment references.
Examples of Employment Reference Templates
Recommendation for an Entry-Level Position
Greeting,
I am writing to recommend [Name] for the [Position] role. During [Name]’s time working with me, they consistently showed a strong work ethic and a willingness to learn. They are reliable and always willing to go the extra mile to help out. [Name] would be a great asset to your team and I strongly recommend them for the position.
Best regards,
[Your Name]
Recommendation for a Managerial Position
Dear [Hiring Manager],
I am writing to recommend [Name] for the [Position] role. In their [amount of time] working with me at [Company], [Name] consistently demonstrated strong leadership skills and an excellent ability to manage teams. They have a strong track record of achieving goals and exceeding expectations. I believe that [Name] would excel in the [Position] role and strongly recommend them for the position.
Best regards,
[Your Name]
Recommendation for a Teaching Position
Dear [Hiring Manager],
I am writing to recommend [Name] for a teaching position. During [Name]’s time working with me as a teaching assistant, they consistently demonstrated the ability to connect with students and create a positive classroom environment. They are organized, creative, and have a strong understanding of the subject matter. I have no doubt that [Name] would be an excellent addition to your team and strongly recommend them for the position.
Best regards,
[Your Name]
Recommendation for a Sales Position
Dear [Hiring Manager],
I am writing to recommend [Name] for the [Position] role. During [Name]’s time working with me at [Company], they consistently demonstrated strong sales skills and a knack for building relationships with clients. They are personable, driven, and always willing to put in the extra work to close a deal. I believe that [Name] would be a valuable asset to your team and strongly recommend them for the position.
Sincerely,
[Your Name]
Recommendation for a Research Position
Dear [Hiring Manager],
I am writing to recommend [Name] for a research position. During [Name]’s time working with me in the lab, they consistently demonstrated strong analytical skills and a keen attention to detail. They are able to work independently or as part of a team and have a proven track record of producing high-quality research. I believe that [Name] would be an excellent addition to your team and strongly recommend them for the position.
Best,
[Your Name]
Recommendation for a Technical Position
Dear [Hiring Manager],
I am writing to recommend [Name] for the [Position] role. During [Name]’s time working with me at [Company], they consistently demonstrated strong technical skills and a willingness to learn new technologies. They are able to troubleshoot and solve problems quickly and efficiently and have a proven track record of success in technical roles. I believe that [Name] would excel in the [Position] role and strongly recommend them for the position.
Best regards,
[Your Name]
Recommendation for a Creative Position
Dear [Hiring Manager],
I am writing to recommend [Name] for the [Position] role. During [Name]’s time working with me at [Company], they consistently demonstrated strong creative skills and a willingness to take risks. They are able to think outside the box and come up with innovative solutions to problems. I believe that [Name] would be a valuable addition to your team and strongly recommend them for the position.
Sincerely,
[Your Name]
Tips for Creating Your Own Employment Reference Template
Include Specific Examples
When writing an employment reference, it’s important to include specific examples of the person’s skills and accomplishments. This will help the hiring manager get a better sense of what the person can bring to the job.
Be Concise
Employment references should be no more than one page long. Make sure you are getting your point across in a clear and concise way.
Use Professional Language
Make sure your employment reference is written in a professional tone. Avoid slang or casual language.
Offer to Answer Questions
At the end of your employment reference, offer to answer any questions the hiring manager may have. This shows that you are invested in the person’s success and are willing to help in any way you can.
Frequently Asked Questions
What should I include in an employment reference?
An employment reference should include the person’s name, job title, and the length of time you worked with them. You should also include specific examples of their skills and accomplishments.
Do I need to ask the person for permission to write a reference?
Yes, it’s important to ask for the person’s permission before writing an employment reference. They may decline if they feel that they cannot provide a positive recommendation.
Can I refuse to write an employment reference?
Yes, you are under no obligation to write an employment reference if you do not feel comfortable doing so. Be honest with the person and explain your reasons for declining.
What if I don’t have any specific examples to include in the employment reference?
If you don’t have any specific examples to include, focus on the person’s character and work ethic. You can also ask the person for more information or reach out to other colleagues who may be able to provide examples.
Should I include my contact information in the employment reference?
Yes, it’s a good idea to include your contact information in case the hiring manager has any questions or wants to follow up with you.
Can I use the same employment reference for multiple jobs?
Yes, you can use the same employment reference for multiple jobs, but make sure you customize it for each job and highlight the skills and experience that are most relevant.
Conclusion
An employment reference template can be a valuable tool in helping someone get a job. By following the tips outlined in this article and using the examples provided, you can create a strong and effective employment reference that will help the person you are recommending stand out to potential employers.