If you’re an employer or an employee based in Hong Kong, you may need to create or request an employment letter. This letter serves as a document that confirms the employment relationship and is often required for various purposes, such as visa applications, bank loans, or tenancy agreements. To help you with this task, we’ve gathered six employment letter templates that you can use as a starting point. You can find these templates below and edit them as needed.
An employment letter template Hong Kong is a document that confirms the employment relationship between an employer and an employee. This letter can be used for various purposes and is often required as proof of employment by banks, landlords, or immigration authorities. In this article, we’ll provide you with six employment letter templates that you can use as a starting point for your own letter.
An employment letter usually contains information about the employee’s current or past employment, such as their job title, duties, and dates of employment. It may also include the employer’s contact information and signature. The letter can be addressed to a specific recipient, such as a bank or a landlord, or it can be a general letter that confirms the employment relationship. A well-written employment letter can help you avoid delays or rejections when applying for a visa, bank loan, or rental agreement.
You can find six different examples of employment letter templates below. Each example is tailored to a specific situation, such as a rental agreement or a visa application. You can use these templates as a starting point and customize them according to your needs.
Example 1: Confirmation of Employment
Greeting: Dear [Recipient’s Name],
Paragraph 1: I am writing to confirm that [Employee’s Name] is currently employed as a [Job Title] at [Company Name]. [He/She] has been working for our company since [Start Date].
Paragraph 2: [Employee’s Name] is responsible for [List of Duties and Responsibilities], and [He/She] has been performing [His/Her] job duties to our satisfaction. If you require any further information, please do not hesitate to contact me.
Complimentary Close: Yours sincerely,
Example 2: Salary Confirmation Letter
Greeting: Dear [Recipient’s Name],
Paragraph 1: I am writing to confirm that [Employee’s Name] is currently employed as a [Job Title] at [Company Name]. [He/She] has been working for our company since [Start Date] and [His/Her] current monthly salary is [Salary Amount].
Paragraph 2: [Employee’s Name] is responsible for [List of Duties and Responsibilities], and [He/She] has been performing [His/Her] job duties to our satisfaction. If you require any further information, please do not hesitate to contact me.
Complimentary Close: Yours sincerely,
Example 3: Employment Verification Letter
Greeting: To Whom It May Concern,
Paragraph 1: This letter serves as verification that [Employee’s Name] is currently employed as a [Job Title] at [Company Name]. [He/She] has been working for our company since [Start Date].
Paragraph 2: [Employee’s Name] is responsible for [List of Duties and Responsibilities], and [He/She] has been performing [His/Her] job duties to our satisfaction. If you require any further information, please do not hesitate to contact me.
Complimentary Close: Yours sincerely,
Example 4: Employment Termination Letter
Greeting: Dear [Employee’s Name],
Paragraph 1: I regret to inform you that your employment with [Company Name] will be terminated as of [Termination Date].
Paragraph 2: The reason for your termination is [Reason for Termination]. Please note that you are entitled to [Severance Payment/Notice Period] under the Employment Ordinance. [If applicable, add information about the return of company property, such as keys or equipment].
Complimentary Close: Sincerely,
Example 5: Work Reference Letter
Greeting: To Whom It May Concern,
Paragraph 1: I am writing to provide a reference for [Employee’s Name], who worked for our company as a [Job Title] from [Start Date] to [End Date].
Paragraph 2: During [His/Her] employment, [Employee’s Name] was responsible for [List of Duties and Responsibilities], and [He/She] performed [His/Her] job duties to our satisfaction. [Add specific examples of the employee’s accomplishments or strengths].
Complimentary Close: Sincerely,
Example 6: Rental Employment Letter
Greeting: Dear [Landlord’s Name],
Paragraph 1: I am writing to confirm that [Employee’s Name] is employed as a [Job Title] at [Company Name]. [He/She] has been working for our company since [Start Date] and is able to pay the rent of [Rental Property Address] without any difficulty.
Paragraph 2: If you require any further information, please do not hesitate to contact me. Thank you for your attention to this matter.
Complimentary Close: Yours sincerely,
Tips for Writing an Employment Letter
If you’re creating an employment letter from scratch or editing one of the templates provided above, here are some tips to keep in mind:
- Use official letterhead or company stamp if possible.
- Include the date of the letter and the recipient’s name and address.
- Be concise and to the point.
- Include only factual information and avoid personal opinions or comments.
- Make sure the letter is signed by the employer or an authorized representative.
- Be aware of the legal requirements under the Employment Ordinance and other relevant laws.
Frequently Asked Questions
Q: What is an employment letter?
An employment letter is a document that confirms the employment relationship between an employer and an employee. It typically contains information about the employee’s job title, duties, and dates of employment, as well as the employer’s contact information and signature.
Q: What is an employment verification letter?
An employment verification letter is a document that confirms the employment relationship between an employer and an employee. It is usually requested by a third party, such as a bank or an immigration authority, as proof of employment.
Q: How do I request an employment letter from my employer?
You can request an employment letter from your employer by submitting a written request. Be sure to specify the purpose of the letter and provide any relevant details that your employer may need to include in the letter.
Q: How do I write an employment letter?
To write an employment letter, start by using one of the templates provided above as a starting point. Customize the letter according to your needs and include all relevant information, such as the employee’s job title, dates of employment, and duties. Make sure the letter is signed by the employer or an authorized representative.
Q: What should be included in an employment termination letter?
An employment termination letter should include the reason for termination, the date of termination, and any entitlements the employee may have under the Employment Ordinance, such as severance pay or notice period. If applicable, the letter should also include information about the return of company property.
Q: How long should an employment letter be?
An employment letter should be long enough to provide all relevant information, but not so long that it becomes tedious or repetitive. A typical employment letter should be between 40 to 50 sentences long.
Q: Can an employment letter be used as proof of income?
Yes, an employment letter can be used as proof of income if it includes information about the employee’s salary or income. However, some organizations may require additional documentation, such as pay slips or tax returns.
Conclusion
An employment letter is an important document that can be used for various purposes, such as visa applications, bank loans, or tenancy agreements. By using one of the six employment letter templates provided above or customizing them according to your needs, you can save time and ensure that your letter contains all the necessary information. Remember to be concise, factual, and professional when writing an employment letter, and be aware of the legal requirements under the Employment Ordinance and other relevant laws.