When applying for a new job, it may be necessary to provide an employment justification letter to explain your reasons for leaving your current job. This letter can also be used to provide an explanation for any gaps in your employment history or to justify your need for a certain salary, benefits, or work schedule. In this article, we will provide tips and examples for writing an effective employment justification letter sample.
Examples of Employment Justification Letter Sample
Reason for Leaving a Job
Dear Hiring Manager,
I am writing to explain my reasons for leaving my current job. After several years of working in the same position, I have decided that it is time for me to seek new challenges and opportunities for growth. I believe that this position with your company will allow me to expand my skills and knowledge, and I am excited about the prospect of joining your team.
Thank you for your consideration.
Explaining Employment Gap
Dear Hiring Manager,
I am writing to explain the gap in my employment history between [date] and [date]. During this time, I was dealing with a personal matter that required my full attention and prevented me from being able to work. Now that this matter has been resolved, I am eager to return to the workforce and believe that your company would be a great fit for me.
Thank you for your time and consideration.
Requesting Higher Salary
Dear [Hiring Manager’s Name],
Thank you for offering me the position of [Job Title]. I am very excited about the opportunity to join your team and contribute to the success of your company. After careful consideration of the job requirements and my qualifications, I would like to request a higher salary of [desired salary].
I believe that my skills and experience are valuable assets to your company, and that the salary increase would be a fair reflection of my contributions to your organization. Thank you for your time and consideration.
Requesting Flexible Work Schedule
Dear Hiring Manager,
I am writing to request a flexible work schedule for my position as [Job Title]. Due to personal reasons, I am unable to work traditional office hours and would like to propose a schedule that would allow me to work from [time] to [time] on [days of the week].
I believe that this schedule would not interfere with my ability to perform my job duties and would actually increase my productivity due to reduced commuting time and increased work-life balance. Thank you for your consideration.
Requesting Remote Work Option
Dear Hiring Manager,
I am writing to request the option to work remotely for my position as [Job Title]. I believe that this option would not only benefit me personally but also increase my productivity and availability to the company.
I am confident that I have the skills and self-discipline to work effectively from a remote location and would like to propose a trial period to demonstrate my capabilities. Thank you for your consideration.
Explaining Relocation
Dear Hiring Manager,
I am writing to explain my need to relocate to [city/state/country] and request your assistance in finding a suitable position within your company. My partner has recently been offered a job opportunity in this location, and we have decided that it is in our best interest to make this move.
I am eager to continue my career with your company, and I believe that my skills and experience would be valuable assets to any position within your organization. Thank you for your consideration.
Tips for Writing an Effective Employment Justification Letter Sample
1. Be clear and concise
Keep your letter short and to the point. Use simple language and avoid jargon or technical terms that the reader may not understand.
2. Provide specific examples
Use real-life examples to illustrate your points and help the reader understand your situation better. This will also make your letter more engaging and memorable.
3. Customize your letter
Each letter should be tailored to the specific situation or job you are applying for. Use the job description or company website to identify the key requirements and tailor your letter accordingly.
4. Be professional
Use a professional tone and format for your letter. Use formal language and avoid slang or informal expressions. Always proofread your letter before sending it.
5. Provide solutions
When explaining a problem or issue, always provide a solution or proposal. This shows that you are proactive and solution-oriented, which are valuable qualities in any workplace.
6. Thank the reader
Always end your letter with a thank you and express your appreciation for the reader’s time and consideration. This will leave a positive impression and increase the likelihood of a favorable response.
Frequently Asked Questions
Q: What should I include in an employment justification letter sample?
A: An employment justification letter sample should include a brief introduction, explanation of your situation, and proposal or solution. It should also be tailored to the specific situation or job you are applying for.
Q: How long should an employment justification letter sample be?
A: An employment justification letter sample should be short and to the point, ideally no longer than one page. It should provide enough detail to explain your situation but not so much that it becomes overwhelming or confusing to the reader.
Q: How should I address the recipient of my employment justification letter sample?
A: Use a formal greeting such as “Dear Hiring Manager” or “Dear [Recipient’s Name]” if you know it. Avoid using generic greetings such as “To Whom It May Concern” if possible.
Q: Should I include my resume with my employment justification letter sample?
A: It is not necessary to include your resume with your employment justification letter sample unless specifically requested. However, you may want to reference your experience or qualifications briefly to support your proposal or explanation.
Q: Can I use a template for my employment justification letter sample?
A: Yes, you can find many templates and examples online to guide you in writing your employment justification letter sample. However, make sure to customize the letter to your specific situation and avoid copying the template word for word.
Q: When should I send my employment justification letter sample?
A: Send your employment justification letter sample as soon as possible after you have identified the need for it. This will give the recipient time to consider your proposal or explanation before making a decision.
Conclusion
An employment justification letter sample can be a valuable tool in explaining your situation and justifying your request or proposal. By following the tips and examples provided in this article, you can craft a persuasive and effective letter that increases your chances of success in the job market.