If you’re an employer or manager, you may be asked to provide an employee reference letter for renting purposes. This type of letter can help your employee secure a rental property by providing information about their employment and character. In this article, we’ll provide some tips for writing an effective employee reference letter for renting, examples you can use as a guide, and answers to some frequently asked questions.
Tips for Writing an Employee Reference Letter For Renting
When writing an employee reference letter for renting, here are some tips to keep in mind:
- Use official company letterhead to provide a professional appearance.
- Address the letter to the appropriate recipient.
- Include the employee’s full name and job title.
- Provide specific details about the employee’s employment, including their start date, job responsibilities, and salary.
- Include information about the employee’s character, such as their reliability, work ethic, and interpersonal skills.
- Be honest and avoid exaggerating or embellishing the employee’s qualifications or character.
- Avoid making negative comments about the employee, even if you’re not able to provide a glowing recommendation.
- End the letter by offering your contact information and availability for further questions.
Employee Reference Letter For Renting Examples
Character Reference Letter
Dear [Landlord’s Name],
I am writing to provide a character reference for [Employee’s Name], who has asked me to write a letter to support their rental application. [Employee’s Name] has been employed at [Company Name] as [Job Title] for the past [Number of Years]. During this time, I have been consistently impressed with their work ethic, positive attitude, and commitment to their job responsibilities.
[Employee’s Name] is a reliable and responsible employee who consistently meets or exceeds performance expectations. They have demonstrated excellent interpersonal skills and are well-liked by their colleagues and supervisors. I have no doubt that [Employee’s Name] will be a responsible and respectful tenant who will take good care of your rental property.
Please feel free to contact me if you have any further questions or require additional information.
Sincerely,
[Your Name and Job Title]
Employment Verification Letter
Dear [Landlord’s Name],
I am writing to verify the employment of [Employee’s Name], who has applied to rent your property. [Employee’s Name] has been employed at [Company Name] as [Job Title] since [Start Date]. They are a valued member of our team and have consistently demonstrated excellent work performance and a positive attitude.
As part of their job responsibilities, [Employee’s Name] earns a salary of [Salary Amount] per year. They work full-time and have a stable, reliable income. I can confirm that [Employee’s Name] is an employee in good standing and has not been subject to any disciplinary action during their tenure at our company.
Please do not hesitate to contact me if you require any further information or verification.
Best regards,
[Your Name and Job Title]
Reference Letter for New Graduate
Dear [Landlord’s Name],
I am writing to provide a reference for [Employee’s Name], who has recently graduated from [College or University Name] and is applying to rent your property. [Employee’s Name] was a top-performing student who graduated with honors and demonstrated excellent academic performance and critical thinking skills.
As [Employee’s Name]’s [Professor or Advisor], I can attest to their responsibility, reliability, and strong work ethic. They have consistently demonstrated excellent communication skills and the ability to work well in a team environment.
While [Employee’s Name] is a recent graduate and does not have an extensive employment history, I am confident that they will be a responsible, respectful, and reliable tenant who will take good care of your property.
If you have any further questions or require additional information, please feel free to contact me.
Sincerely,
[Your Name and Job Title]
Reference Letter for Remote Employee
Dear [Landlord’s Name],
I am writing to provide a reference for [Employee’s Name], who works as a remote employee at [Company Name] and has applied to rent your property. As [Employee’s Name]’s supervisor, I can attest to their reliability, responsibility, and strong work ethic.
Despite working remotely, [Employee’s Name] has consistently met or exceeded performance expectations and demonstrated excellent communication skills. They are a proactive and self-motivated employee who takes initiative and follows through on their commitments.
[Employee’s Name] earns a salary of [Salary Amount] per year and has a stable, reliable income. I am confident that they will be a responsible and respectful tenant who will take good care of your property. If you have any further questions or require additional information, please do not hesitate to contact me.
Best regards,
[Your Name and Job Title]
Reference Letter for Temporary Employee
Dear [Landlord’s Name],
I am writing to provide a reference for [Employee’s Name], who has been employed on a temporary basis at [Company Name] and has applied to rent your property. Although [Employee’s Name] has only been working with us for a short time, I can attest to their professionalism, reliability, and strong work ethic.
As part of their job responsibilities, [Employee’s Name] has demonstrated excellent communication skills, attention to detail, and the ability to work well in a team environment. They have been punctual and reliable in their attendance and have consistently demonstrated a positive attitude and willingness to learn.
While [Employee’s Name]’s employment with us is temporary, I am confident that they will be a responsible and respectful tenant who will take good care of your property. If you have any further questions or require additional information, please do not hesitate to contact me.
Best regards,
[Your Name and Job Title]
Reference Letter for Contract Employee
Dear [Landlord’s Name],
I am writing to provide a reference for [Employee’s Name], who has been employed as a contract employee at [Company Name] and has applied to rent your property. As [Employee’s Name]’s supervisor, I can attest to their strong work ethic, reliability, and professionalism.
Despite working as a contract employee, [Employee’s Name] has consistently met or exceeded performance expectations and demonstrated excellent communication skills. They have been punctual and reliable in their attendance and have consistently demonstrated a positive attitude and willingness to learn.
[Employee’s Name] earns a salary of [Salary Amount] per year and has a stable, reliable income. I am confident that they will be a responsible and respectful tenant who will take good care of your property. If you have any further questions or require additional information, please do not hesitate to contact me.
Best regards,
[Your Name and Job Title]
Frequently Asked Questions
What is an employee reference letter for renting?
An employee reference letter for renting is a letter written by an employer or manager to provide information about an employee’s employment and character. The letter is typically requested by a landlord or property manager as part of a rental application.
What information should be included in an employee reference letter for renting?
An employee reference letter for renting should include the employee’s full name, job title, start date, job responsibilities, and salary. It should also include information about the employee’s character and work ethic, such as their reliability, interpersonal skills, and attitude. The letter should be honest and avoid exaggerating or embellishing the employee’s qualifications or character.
Can an employee reference letter for renting be negative?
While it’s important to be honest in an employee reference letter for renting, it’s generally best to avoid making negative comments about the employee. If you’re not able to provide a glowing recommendation, focus on neutral or positive aspects of the employee’s employment and character.
What if I don’t know the employee well enough to write a reference letter for renting?
If you don’t know the employee well enough to write a reference letter for renting, it’s best to decline the request. Writing a letter that isn’t based on personal knowledge or experience can be misleading and potentially damaging to the employee’s rental application.
Should an employee reference letter for renting be written on company letterhead?
Yes, it’s generally best to write an employee reference letter for renting on official company letterhead. This provides a professional appearance and can help verify the authenticity of the letter.
Can I provide a reference letter for renting over the phone or in person?
In general, it’s best to provide an employee reference letter for renting in writing. This allows the landlord or property manager to review the information at their convenience and ensures that the information is accurate and consistent. However, if you’re unable to provide a letter in writing, you may be able to provide the information over the phone or in person.
Can I edit the examples provided in this article for my own use?
Yes, the examples provided in this article are intended as a guide and can be edited as needed to suit your specific circumstances. However, it’s important to ensure that the information included in the letter is accurate and truthful.
Conclusion
Providing an employee reference letter for renting can help your employee secure a rental property by providing information about their employment and character. By following the tips provided in this article and using the examples as a guide, you can create an effective reference letter that supports your employee’s rental application. If you have any questions or concerns, don’t hesitate to reach out to the landlord or property manager for clarification.