If you have decided to leave your current job, it is important to do it gracefully and professionally. One way to ensure this is by sending a resignation email to your employer. In this article, we will provide you with some examples of email templates for quitting your job, along with tips and frequently asked questions to guide you through the process.
Examples of Email Template for Quitting Job
Personal Reasons
Dear [Manager’s Name],
I regret to inform you that I have decided to resign from my position as [Job Title] at [Company Name]. My decision is based on personal reasons, and although it was a difficult decision, I feel it is the right one for me at this time.
I want to express my gratitude for the opportunities and experiences I have had while working at [Company Name]. I am proud of the work I have accomplished with my team and appreciate the support and guidance you have provided me during my time here.
Thank you for understanding my decision, and I will do my best to ensure a smooth transition before my final day on [Date].
Best regards,
[Your Name]
Better Job Offer
Dear [Manager’s Name],
I am writing to let you know that I have accepted a new job offer and will be resigning from my current position as [Job Title] at [Company Name]. This decision was not easy, but the new opportunity aligns better with my long-term career goals.
I want to thank you for the support and guidance you have provided me during my time here. I have learned a lot, and I am grateful for the experiences and memories I have made with my team.
My last day of work will be on [Date], and I will do everything I can to ensure a smooth transition before then. Please let me know if there is anything specific I can do during this time.
Thank you again for everything, and I wish the company continued success.
Best regards,
[Your Name]
Unhealthy Work Environment
Dear [Manager’s Name],
After careful consideration, I have decided to resign from my position as [Job Title] at [Company Name]. The decision has been influenced by the unhealthy work environment that has been created, affecting not only my job satisfaction but also my overall wellbeing.
I wish to express my gratitude for the opportunities and experiences I have had while working at [Company Name]. Although my time here has been cut short, I have learned a lot from this experience, and I am grateful for the support and guidance you have provided me during my tenure.
Please let me know what I can do to ensure a smooth transition before my last day on [Date].
Thank you for your understanding.
Sincerely,
[Your Name]
Relocation
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position as [Job Title] at [Company Name] due to relocation. My family and I will be moving to [Location], and therefore, I will have to step down from my position.
I want to express my gratitude for the opportunities and experiences I have had during my time here. I have learned a lot and will carry the lessons learned with me in the future.
Please let me know what I can do to ensure a smooth transition before my last day on [Date].
Thank you for your understanding and support.
Best regards,
[Your Name]
Health Issues
Dear [Manager’s Name],
It is with a heavy heart that I inform you of my decision to resign from my position as [Job Title] at [Company Name]. Unfortunately, my health has been compromised, and I need to take some time to focus on my recovery.
I would like to express my heartfelt gratitude for the support and opportunities provided to me during my tenure. I had a great time working with my team and have learned a lot from my experience here.
Please let me know what I can do to ensure a smooth transition before my last day on [Date]. I will do everything I can to help with the transition process.
Thank you for your understanding and support.
Sincerely,
[Your Name]
Going Back to School
Dear [Manager’s Name],
I regret to inform you that I will be resigning from my position as [Job Title] at [Company Name]. I have decided to go back to school to further my education and pursue new career opportunities.
I want to express my sincere appreciation for the opportunities, experiences, and support provided to me during my tenure. I am grateful for the knowledge and lessons learned during my time at [Company Name].
My last day of work will be on [Date], and I will do everything I can to ensure a smooth transition before then.
Thank you again for everything, and I wish the company continued success.
Best regards,
[Your Name]
Tips for Writing an Email Template for Quitting Job
If you are planning to quit your job and send a resignation email, here are some tips to help you write a professional and respectful email:
- Start with a clear and concise subject line that indicates the purpose of the email.
- Begin with a formal greeting that addresses your manager by name and thank them for their time and support during your tenure.
- Explain your reason for leaving without including unnecessary details or negative comments about the company or your colleagues.
- Include the date of your last day of work and offer to help with the transition process.
- End your email with a polite and respectful closing that expresses your appreciation for the experience and opportunities you have had while working at the company.
- Proofread your email for any errors or mistakes before sending it.
- Remember that your resignation email may be kept on record, so ensure that it reflects a positive and professional image of yourself.
Frequently Asked Questions
What should I include in my resignation email?
Your resignation email should include your name, job title, the date of your last day of work, and a brief explanation of why you are leaving. You should also express your gratitude for the opportunities and experiences provided to you during your tenure and offer to help with the transition process.
When should I send my resignation email?
You should send your resignation email to your manager at least two weeks before your last day of work. This will give your employer enough time to find a replacement or make necessary adjustments to the workflow.
Should I provide a reason for leaving in my resignation email?
It is not mandatory to provide a reason for leaving in your resignation email, but it is recommended. A brief explanation will help your employer understand your decision and may also provide an opportunity for feedback or improvement.
Can I resign by email?
Yes, you can resign by email. However, it is considered more professional and respectful to resign in person or over the phone if possible. If resigning in person or over the phone is not an option, sending an email is an acceptable way to resign.
Do I have to give notice before resigning?
It is customary to give two weeks’ notice before resigning, but this may vary depending on the terms of your employment contract or company policy. If you are unsure, check with your HR department for guidance.
Should I provide feedback when resigning?
Providing constructive feedback when resigning is optional but appreciated. If you choose to give feedback, keep it professional and respectful, and focus on providing suggestions for improvement rather than criticism.
Conclusion
Writing an email template for quitting a job can be a challenging task, but with the right approach, it can be done professionally and respectfully. Remember to keep it concise, include the necessary details, and express your gratitude for the opportunities provided to you during your tenure. By following the tips and examples provided in this article, you can resign from your job gracefully and maintain a positive professional image.