When applying for a job, sending a well-crafted email is essential. Not only does it showcase your professionalism, but it also serves as your first impression on potential employers. To make it easier for you, we’ve compiled seven email for job application templates that you can use as a guide. We’ve also included tips to help you create an effective email that will increase your chances of landing an interview.
Examples
Application for Marketing Manager Position
Dear Hiring Manager,
I am writing to apply for the Marketing Manager position at ABC Company. I have extensive experience in the field of marketing, specifically in digital marketing and brand management. I believe that my skills and experience make me a strong fit for this position. Please find attached my resume and cover letter for your review.
Thank you for considering my application. I look forward to hearing from you soon.
Best regards,
John Doe
Inquiry for Graphic Designer Position
Dear Sir/Madam,
I am writing to inquire about the Graphic Designer position at XYZ Company. I am a highly creative individual with a strong background in graphic design, and I am confident that I can contribute to your team. I have attached my portfolio and resume for your review.
Thank you for considering my application. I look forward to hearing from you soon.
Sincerely,
Jane Smith
Referral for Sales Representative Position
Dear [Hiring Manager’s Name],
I was referred to you by [Referrer’s Name], who informed me about the Sales Representative position at LMN Company. I am highly interested in the role and believe that I have the necessary qualifications to excel in this position.
Attached please find my resume and cover letter for your review. Thank you for considering my application.
Best regards,
Jack Johnson
Thank You for Interview
Dear [Interviewer’s Name],
Thank you for taking the time to interview me for the [Position] role at [Company Name]. It was a pleasure discussing my qualifications and experience with you.
I am writing to express my continued interest in the position and to thank you for considering my application. If there are any additional materials or information that you need from me, please let me know.
Best regards,
Samuel Lee
Withdrawal of Application
Dear [Hiring Manager’s Name],
Thank you for considering my application for the [Position] role at [Company Name]. After careful consideration, I have decided to withdraw my application.
I appreciate the time and effort that you and your team have spent reviewing my qualifications and experience. I hope that we may have the opportunity to work together in the future.
Best regards,
Emily Brown
Follow-Up Email
Dear [Hiring Manager’s Name],
I am following up on my application for the [Position] role at [Company Name]. I am very interested in the position and would like to reiterate my strong qualifications and experience.
Thank you for considering my application. I look forward to hearing from you soon.
Best regards,
David Kim
Cold Email
Dear [Hiring Manager’s Name],
I am writing to express my interest in the [Position] role at [Company Name]. Although there are no current job openings listed on your website, I am confident that my skills and experience would be a valuable asset to your team.
I have attached my resume and cover letter for your review. Thank you for considering my application.
Best regards,
Sarah Park
Tips
Personalize your email
Make sure to address the hiring manager by name and personalize your email by mentioning the company and the position you are applying for. This shows that you have done your research and are genuinely interested in the role.
Keep it concise
Your email should be short and to the point, no more than a few paragraphs. The hiring manager is likely receiving many applications, so make sure that yours is easy to read and highlights your qualifications and experience.
Attach your resume and cover letter
Make sure to attach your resume and cover letter in PDF format. This ensures that the formatting remains intact and that your documents are easily accessible.
Proofread your email
Don’t forget to proofread your email before sending it. Make sure that there are no spelling or grammatical errors and that your email is professional and polished.
Follow up
If you don’t hear back from the hiring manager within a week, consider sending a follow-up email to express your continued interest in the position. This shows that you are proactive and enthusiastic about the role.
Frequently Asked Questions
How do I address a hiring manager in an email?
You can address a hiring manager by name, such as “Dear [Hiring Manager’s Name],” or by using a professional title, such as “Dear Director of Human Resources,” if you are unsure of their name.
What should I include in the subject line of my email?
Your subject line should be clear and concise, indicating the position that you are applying for. For example, “Application for Marketing Manager Position” or “Inquiry for Graphic Designer Position.”
Is it better to send my email on a weekday or weekend?
It is recommended to send your email on a weekday, during regular business hours. This ensures that your email is seen and read promptly.
Should I include my salary requirements in my email?
It is generally not recommended to include your salary requirements in your email. This is something that can be discussed during the interview process.
How long should I wait before sending a follow-up email?
You should wait at least a week before sending a follow-up email. This gives the hiring manager enough time to review your application and respond.
What should I do if I make a mistake in my email?
If you make a mistake in your email, such as a spelling error or incorrect information, it is best to send a corrected version immediately. Acknowledge your mistake and apologize if necessary.
Conclusion
Sending a well-crafted email for job application is essential in landing an interview. By using our templates and following our tips, you can create an effective email that highlights your qualifications and experience. Remember to personalize your email, keep it concise, and attach your resume and cover letter. Good luck!