If you’re asked to provide a character reference for someone applying for a job, it’s important to write a letter that highlights their strengths and positive qualities. This will help the hiring manager get a better sense of who the candidate is and how they might fit into the company culture. Here are some tips and examples for creating a strong character reference letter.
Creating an Introduction
If you’re not sure how to get started, begin by introducing yourself and explaining your relationship to the candidate. You can also mention the specific job they’re applying for and why you think they would be a good fit. Here’s an example:
Dear Hiring Manager,
My name is [Your Name] and I am writing to provide a character reference for [Candidate’s Name], who is applying for the [Job Title] position at [Company Name]. I have known [Candidate’s Name] for [Number of Years] years and can attest to their strong work ethic, positive attitude, and exceptional communication skills.
Sincerely,
[Your Name]
Creating Examples
The body of your letter should include specific examples of the candidate’s skills and qualities, along with any relevant anecdotes or experiences. Here are seven examples:
Example 1: Dependability
Dear [Hiring Manager’s Name],
I am writing to recommend [Candidate’s Name] for the [Job Title] position at [Company Name]. I have had the pleasure of working with [Candidate’s Name] for [Number of Years] years and have always been impressed by their dependability and attention to detail.
For example, when we were working on a tight deadline for an important project, [Candidate’s Name] stayed late every night to make sure that everything was completed on time. Their dedication and hard work were instrumental in ensuring that the project was a success.
Thank you for considering [Candidate’s Name] for this position. I am confident that they would be an asset to your team.
Sincerely,
[Your Name]
Example 2: Leadership
Dear [Hiring Manager’s Name],
I am writing to recommend [Candidate’s Name] for the [Job Title] position at [Company Name]. I have had the pleasure of working with [Candidate’s Name] for [Number of Years] years and have always been impressed by their leadership skills.
For example, when we were working on a complex project with a large team, [Candidate’s Name] took charge and delegated tasks effectively. They were always available to answer questions, provide guidance, and offer constructive feedback. As a result, the project was completed on time and within budget.
I have no doubt that [Candidate’s Name] would be an excellent addition to your team. Thank you for your time and consideration.
Sincerely,
[Your Name]
Example 3: Creativity
Dear [Hiring Manager’s Name],
I am writing to recommend [Candidate’s Name] for the [Job Title] position at [Company Name]. Having worked with [Candidate’s Name] for [Number of Years] years, I can attest to their exceptional creativity and out-of-the-box thinking.
For example, when we were tasked with designing a new marketing campaign, [Candidate’s Name] came up with a unique concept that was both eye-catching and effective. Their ability to think outside the box and come up with innovative solutions is truly impressive.
I believe that [Candidate’s Name] would be a valuable asset to your team and would excel in the [Job Title] position. Thank you for your consideration.
Sincerely,
[Your Name]
Example 4: Attention to Detail
Dear [Hiring Manager’s Name],
I am writing to recommend [Candidate’s Name] for the [Job Title] position at [Company Name]. I have had the pleasure of working with [Candidate’s Name] for [Number of Years] years and have always been impressed by their attention to detail.
For example, when we were preparing for an important presentation, [Candidate’s Name] meticulously reviewed every slide to ensure that there were no errors or inconsistencies. Their ability to catch even the smallest mistakes is a testament to their strong work ethic and dedication to excellence.
I am confident that [Candidate’s Name] would be an excellent addition to your team. Thank you for considering their application.
Sincerely,
[Your Name]
Example 5: Communication Skills
Dear [Hiring Manager’s Name],
I am writing to recommend [Candidate’s Name] for the [Job Title] position at [Company Name]. Having worked with [Candidate’s Name] for [Number of Years] years, I can attest to their exceptional communication skills.
For example, when we were collaborating on an important project, [Candidate’s Name] was always clear, concise, and professional in their communication. They were able to articulate complex ideas and concepts in a way that everyone could understand, which was instrumental in ensuring that the project was a success.
I believe that [Candidate’s Name] would be an excellent fit for the [Job Title] position and would be an asset to your team. Thank you for your consideration.
Sincerely,
[Your Name]
Example 6: Positive Attitude
Dear [Hiring Manager’s Name],
I am writing to recommend [Candidate’s Name] for the [Job Title] position at [Company Name]. Having worked with [Candidate’s Name] for [Number of Years] years, I can attest to their exceptional positive attitude and enthusiasm.
For example, when we were going through a difficult period at work, [Candidate’s Name] always had a smile on their face and a kind word to share. Their positive energy was infectious and helped to keep morale high during a challenging time.
I am confident that [Candidate’s Name] would be an excellent addition to your team and would bring a positive, can-do attitude to the workplace. Thank you for your consideration.
Sincerely,
[Your Name]
Example 7: Adaptability
Dear [Hiring Manager’s Name],
I am writing to recommend [Candidate’s Name] for the [Job Title] position at [Company Name]. Having worked with [Candidate’s Name] for [Number of Years] years, I can attest to their exceptional adaptability and flexibility.
For example, when our team underwent a major reorganization, [Candidate’s Name] was able to quickly adapt to the new structure and take on new responsibilities with ease. Their ability to be flexible and open to change was instrumental in ensuring that the transition went smoothly.
I believe that [Candidate’s Name] would be an asset to your team and would be able to adapt quickly to any new challenges that may arise. Thank you for your time and consideration.
Sincerely,
[Your Name]
Tips for Writing a Strong Character Reference Letter
If you’re asked to write a character reference letter, keep these tips in mind:
- Introduce yourself and explain your relationship to the candidate
- Highlight the candidate’s strengths and positive qualities
- Provide specific examples that demonstrate the candidate’s skills and abilities
- Use a professional, yet friendly tone
- Avoid providing any negative information or criticisms
- Edit and proofread your letter carefully
Frequently Asked Questions
Q: What is a character reference letter?
A: A character reference letter is a document that speaks to a person’s character, work ethic, and other positive qualities. It is often used as part of a job application or in legal proceedings.
Q: Who can provide a character reference?
A: Anyone who knows the candidate well and can speak to their positive qualities can provide a character reference. This may include colleagues, supervisors, teachers, or friends.
Q: What should I include in a character reference letter?
A: Your letter should include an introduction, specific examples of the candidate’s skills and qualities, and a conclusion. It should also be written in a professional, yet friendly tone.
Q: Can I provide a character reference if I’m related to the candidate?
A: While it’s possible to provide a character reference if you’re related to the candidate, it’s generally better to choose someone who is not a family member. This can help to ensure that the reference is seen as unbiased.
Q: How long should a character reference letter be?
A: A character reference letter should be long enough to provide sufficient detail and examples, but not so long that it becomes repetitive or rambling. Generally, 40 to 50 sentences is a good guideline.
Q: Should I mention any weaknesses or flaws in my character reference letter?
A: No. A character reference letter should focus solely on the candidate’s positive qualities and strengths. It is not the place to provide any negative information or criticisms.
Q: Can I use a character reference letter for multiple job applications?
A: Yes. Once you have written a strong character reference letter, you can edit it as needed and use it for multiple job applications. Just be sure to tailor it to the specific job and company as needed.
Conclusion
Providing a character reference for someone can be a powerful way to help them secure a job. By following these tips and examples, you can create a strong letter that highlights the candidate’s strengths and positive qualities. Remember to be specific, professional, and supportive, and your letter is sure to make a positive impact.