A character reference is a letter written by someone who knows you and can attest to your good character. If you have been asked to write a character reference for a colleague, it means that they trust your opinion and value your relationship. In this article, we will provide you with tips, examples, and frequently asked questions about writing a character reference letter for a colleague.
Tips for Writing a Character Reference Letter for a Colleague
When writing a character reference letter for a colleague, there are a few things to keep in mind:
- Be honest: Only write about the things you know for sure and stick to the facts.
- Use a professional tone: Even if you have a close relationship with the colleague, the letter should still be formal and respectful.
- Highlight their strengths: Focus on the positive aspects of your colleague’s character and work ethic.
- Provide specific examples: Back up your statements with specific examples that demonstrate your colleague’s character and work ethic.
- Include your contact information: Make sure to include your name, title, and contact information so that the recipient can reach out to you if necessary.
Examples of Character Reference Letters for a Colleague
Character Reference for a Promotion
Dear Mr. Smith,
I am writing this letter in support of John Doe’s promotion to Senior Manager. John has been an invaluable member of our team for the past five years and has consistently demonstrated his strong work ethic, attention to detail, and leadership skills.
For example, when we were faced with a difficult project last year, John stepped up and took charge, ensuring that the project was completed on time and within budget. His ability to manage multiple tasks simultaneously and keep the team motivated was impressive.
I have no doubt that John will continue to excel in his new role and be an asset to your team. Please do not hesitate to reach out to me if you have any further questions.
Sincerely,
Jane Smith
Marketing Director
ABC Company
jane.smith@abccompany.com
Character Reference for a New Job
Dear Hiring Manager,
I am writing this letter in support of Jane Doe’s application for the role of Marketing Manager at your company. Jane and I have worked together for the past three years and I can attest to her strong work ethic, creativity, and ability to work well under pressure.
For example, when we were faced with a tight deadline for a major campaign last year, Jane came up with a brilliant idea that not only met the deadline but exceeded our expectations in terms of engagement and conversions. Her attention to detail and ability to think outside the box make her a valuable asset to any team.
I strongly recommend Jane for the role of Marketing Manager and am confident that she would be a great addition to your team. Please do not hesitate to reach out to me if you have any further questions.
Sincerely,
John Smith
Senior Manager
ABC Company
john.smith@abccompany.com
Character Reference for a Scholarship
Dear Scholarship Committee,
I am writing this letter in support of Sarah Johnson’s application for the ABC Scholarship. I have had the pleasure of working with Sarah for the past two years and can attest to her strong academic record, leadership skills, and community involvement.
For example, Sarah was instrumental in organizing a community service event last year that raised over $5,000 for a local charity. Her ability to motivate and inspire her peers was truly impressive.
I strongly recommend Sarah for the ABC Scholarship and am confident that she will continue to excel academically and make meaningful contributions to her community. Please do not hesitate to reach out to me if you have any further questions.
Sincerely,
Jessica Lee
Teacher/Mentor
XYZ School
jessica.lee@xyzschool.com
Character Reference for a Job Transfer
Dear HR Manager,
I am writing this letter in support of Michael Brown’s application for a job transfer within the company. Michael has been an integral part of our team for the past four years and has consistently demonstrated his reliability, adaptability, and attention to detail.
For example, when we were faced with a sudden change in project scope last year, Michael was able to pivot quickly and ensure that the project was delivered on time and within budget. His ability to work well under pressure and think on his feet make him a valuable asset to any team.
I strongly recommend Michael for the job transfer and am confident that he will continue to excel in his new role. Please do not hesitate to reach out to me if you have any further questions.
Sincerely,
David Johnson
Manager
ABC Company
david.johnson@abccompany.com
Character Reference for a Volunteer Position
Dear Volunteer Coordinator,
I am writing this letter in support of Emily Davis’s application to volunteer with your organization. Emily has been a colleague of mine for the past two years and I can attest to her strong work ethic, compassion, and dedication to making a positive impact in her community.
For example, Emily spearheaded a fundraising campaign for a local animal rescue organization last year that raised over $3,000. Her ability to rally her peers and inspire them to make a difference was truly impressive.
I strongly recommend Emily for the volunteer position and am confident that she will be an asset to your organization. Please do not hesitate to reach out to me if you have any further questions.
Sincerely,
Samantha Jones
Colleague
XYZ Company
samantha.jones@xyzcompany.com
Character Reference for a Rental Application
Dear Landlord,
I am writing this letter in support of Tom Wilson’s rental application for your property. Tom has been a colleague of mine for the past five years and I can attest to his strong work ethic, responsibility, and trustworthiness.
For example, when we were working on a high-profile project last year, Tom was responsible for managing a large budget and ensuring that all expenses were properly accounted for. His attention to detail and honesty make him a great candidate for a tenant.
I strongly recommend Tom for the rental application and am confident that he will be a responsible and respectful tenant. Please do not hesitate to reach out to me if you have any further questions.
Sincerely,
Mike Johnson
Colleague
ABC Company
mike.johnson@abccompany.com
Character Reference for a Personal Loan
Dear Loan Officer,
I am writing this letter in support of Sarah Brown’s loan application. Sarah and I have been colleagues for the past three years and I can attest to her strong work ethic, financial responsibility, and trustworthiness.
For example, Sarah is the treasurer of our local community group and has consistently demonstrated her ability to manage finances responsibly and transparently. Her attention to detail and honesty make her a great candidate for a personal loan.
I strongly recommend Sarah for the personal loan and am confident that she will make timely payments and fulfill all obligations. Please do not hesitate to reach out to me if you have any further questions.
Sincerely,
John Smith
Colleague
XYZ Company
john.smith@xyzcompany.com
Frequently Asked Questions
What should I include in a character reference letter for a colleague?
A character reference letter for a colleague should include your name, title, and contact information, an introduction that explains your relationship with the colleague, specific examples of their positive character traits and work ethic, and a closing statement that reiterates your recommendation.
How do I address the letter?
You should address the letter to the recipient, using their full name and job title. If you are unsure of the recipient’s name, you can use a generic greeting such as “To Whom It May Concern.”
Can I write a character reference letter for a colleague if we are not close?
Yes, you can still write a character reference letter for a colleague even if you are not close. Focus on the aspects of your colleague’s character and work ethic that you have observed and can attest to.
What tone should I use in the letter?
You should use a professional and respectful tone in the letter, even if you have a close relationship with the colleague. Avoid using slang or informal language.
How long should the letter be?
The letter should be no more than one page long. Focus on the most important aspects of your colleague’s character and work ethic.
Can I provide a template for my colleague to use?
Yes, you can provide a template for your colleague to use as a guide. However, they should make sure to personalize the letter and include specific examples that demonstrate their character and work ethic.
Conclusion
Writing a character reference letter for a colleague can be a great way to help them achieve their goals and advance their careers. By following the tips and examples provided in this article, you can write a letter that highlights your colleague’s positive qualities and makes a strong case for their candidacy.