When it comes to resigning from your job, it’s important to do it the right way. Giving your employer a 2 week notice is not only courteous, but it also helps to ensure a good reference in the future. Here are some tips on the best way to write a 2 week notice.
The best way to write a 2 week notice is to keep it short and sweet. A simple letter stating your intention to resign and your last day of work is all that is needed.
When writing a 2 week notice, it’s important to be clear and concise. You don’t need to go into detail about why you’re leaving or where you’re going. Simply state that you’re resigning and provide the date of your last day.
It’s a good idea to express gratitude for the opportunity to work for the company and to offer assistance in making the transition as smooth as possible. You may also want to mention that you’re willing to train your replacement if needed.
Readers can find examples of 2 week notices online and edit them as needed to fit their particular situation.
Examples
Example 1: Personal Reasons
Greeting: Dear [Manager’s Name],
Body: I am writing to inform you that I will be resigning from my position at [Company Name] effective [Date]. Unfortunately, due to personal reasons, I will no longer be able to continue in my role. I want to thank you and the team for the support and opportunities I’ve been given during my time at the company. Please let me know how I can assist in making the transition as smooth as possible.
Complimentary Close: Sincerely, [Your Name]
Example 2: New Job
Greeting: Dear [Manager’s Name],
Body: I am writing to inform you that I have accepted a new position and will be resigning from my position at [Company Name] effective [Date]. I want to thank you for the opportunities and support I’ve received during my time here. I’m committed to making the transition as smooth as possible and I’m happy to help in any way I can during my remaining time at the company.
Complimentary Close: Best regards, [Your Name]
Example 3: Health Issues
Greeting: Dear [Manager’s Name],
Body: It is with regret that I am resigning from my position at [Company Name] effective [Date]. Unfortunately, my health has been a concern and I’ve come to the difficult decision that I need to focus on my well-being. I want to thank you for the opportunities and support you’ve provided me during my time here. Please let me know how I can assist in making the transition as smooth as possible.
Complimentary Close: Best regards, [Your Name]
Example 4: Family Issues
Greeting: Dear [Manager’s Name],
Body: I am writing to inform you of my intention to resign from my position at [Company Name] effective [Date]. Unfortunately, I’ve been faced with some family issues that require my full attention. I want to thank you and the team for the support and opportunities I’ve been given during my time at the company. Please let me know how I can assist in making the transition as smooth as possible.
Complimentary Close: Sincerely, [Your Name]
Example 5: Relocation
Greeting: Dear [Manager’s Name],
Body: I am writing to inform you of my resignation from my position at [Company Name] effective [Date]. My family and I will be relocating to [Location] and I will no longer be able to continue in my role. I want to express my gratitude for the support and opportunities I’ve received during my time here. Please let me know how I can help in making the transition as smooth as possible.
Complimentary Close: Best regards, [Your Name]
Example 6: Career Change
Greeting: Dear [Manager’s Name],
Body: I am writing to inform you that I will be resigning from my position at [Company Name] effective [Date]. I have accepted a new role in a different field and I’m excited to pursue this new opportunity. I want to thank you for the support and opportunities you’ve provided me during my time here. Please let me know how I can assist in making the transition as smooth as possible.
Complimentary Close: Sincerely, [Your Name]
Tips
Keep it professional:
Remember that this is a professional correspondence, so make sure to keep it polite and respectful. Avoid negative comments or criticism of the company or your coworkers.
Give sufficient notice:
Two weeks is the standard notice period, but if you’re in a more senior position or your company has a longer notice period in their policies, you may want to give more notice to allow for a smoother transition.
Be prepared for a counteroffer:
Sometimes employers will try to convince you to stay by offering a higher salary or other incentives. Consider your reasons for leaving and whether accepting a counteroffer is in your best interest before making a decision.
Frequently Asked Questions
When should I give my 2 week notice?
You should give your 2 week notice as soon as possible after you’ve made the decision to resign. Ideally, you should have a conversation with your manager before submitting a written notice.
What should I include in my 2 week notice?
Your notice should include your intention to resign, the date of your last day of work, and a brief expression of gratitude for the opportunity to work for the company.
Do I need to explain why I’m resigning?
You’re not required to explain why you’re resigning, but it’s a good idea to give a brief explanation to help your employer understand your decision.
Can I change my mind after I’ve submitted my notice?
Technically, you can change your mind, but it’s not recommended. Rescinding your notice could damage your professional reputation and your relationship with your employer.
How do I handle the transition period?
During your remaining time at the company, make sure to wrap up any loose ends and help to train your replacement if needed. Be professional and courteous to your coworkers, even if you’re excited to move on to a new opportunity.
What should I do if my employer asks me to leave immediately?
If your employer asks you to leave immediately after you’ve given your notice, try to negotiate a compromise that allows you to complete your remaining work or to train your replacement. If that’s not possible, be prepared to leave gracefully and professionally.
Conclusion
Resigning from a job can be a difficult decision, but giving a 2 week notice can help to ensure a good reference in the future. By keeping your notice short and professional, expressing gratitude for the opportunity to work for the company, and assisting with the transition period, you can leave on a positive note.